Technology & Systems

Project & Initiatives Manager

**Reports To :**Director of Technology & Systems

**Job Status:**Full Time, Permanent, Salary

**Work Hours:**Monday - Friday, 9:00 to 5:00 pm

**Work Location:**Hybrid work with a minimum of 1-3 days on site per week

Compensation:$85,000-$110,000 per year (dependant on experience)

The Position

RFRK is seeking an experienced project manager to lead and deliver cross-functional initiatives that advance our operational and strategic priorities. This is a hands-on delivery role, not an entry-level or PMO leadership position.

The role will independently manage concurrent projects, while also playing a key role in introducing, standardizing, and embedding project management tools and practices across the organization. While this role sits within the Technology & Systems department, the projects are enterprise-wide and operational in nature, spanning Operations, Finance, Supply Chain, Customer Experience, Marketing/Sales, and Technology.

This role is well suited to a project manager who has worked in operations-heavy environments (manufacturing, food, logistics, supply chain, or multi-site organizations), is comfortable working across technical and non-technical teams, and enjoys bringing structure and clarity to growing organizations.

Why a project manager at RFRK?

This is a strong opportunity for a Project Manager who enjoys building structure in growing organizations and seeing their work make a real operational impact. RFRK is at a stage where project management discipline is being intentionally introduced and embedded.

You will have:

• Clear executive sponsorship and decision-making support
• Real ownership over how project management tools and practices are implemented
• Exposure to meaningful, cross-functional initiatives tied directly to operations and growth
• A collaborative, values-driven culture with an emphasis on trust, accountability, and work–life balance
• A sustainable pace of work, with realistic expectations around delivery and resourcing
• An impact on the company’s mission to enable and inspire a lifetime of healthy eating for thousands of kids across the GTA.

Key Responsibilities

Project Delivery & Execution

• Act as Project Manager for concurrent cross-functional projects, owning scope, timelines, dependencies, risks, and delivery outcomes.
• Partner with project sponsors and stakeholders to clarify objectives, success criteria, and constraints.
• Develop and maintain project plans, milestones, RAID logs, and communication plans.
• Facilitate regular project check-ins, decision forums, and retrospectives.
• Proactively identify risks, bottlenecks, and resourcing gaps, and drive mitigation plans.
• Ensure projects are delivered with appropriate documentation, handoff, and change management.

Project Management Tools & Standards

• Own and evolve RFRK’s project management tooling (e.g. Monday.com or equivalent), including structure, training ,templates, workflows, and reporting conventions.
• Develop and maintain standard project templates (charters, plans, status updates, close-out summaries).
• Coach project leads and contributors across departments on consistent project practices and expectations.
• Promote pragmatic, right-sized project discipline appropriate to project scale and complexity.
• Periodically assess adoption and effectiveness of project tools and standards, and iterate as needed.

Portfolio Visibility & Leadership Reporting

• Maintain a consolidated view of active cross-departmental initiatives, including status, resourcing, risks, and dependencies.
• Support leadership with regular project and portfolio-level reporting that enables informed prioritization and decision-making.
• Highlight interdependencies between projects and operational workloads.
• Provide early warning on projects at risk due to scope creep, capacity constraints, or unclear ownership.
• Support quarterly and annual planning cycles by contributing structured project intake, sequencing, and capacity insights.

Cross-Functional Collaboration

• Work closely with department leads to support effective project ownership, even when the Project Manager is not the assigned PM.
• Help teams clarify roles, responsibilities, and decision rights within projects.
• Facilitate alignment between technical, operational, and business stakeholders.
• Act as a neutral delivery partner focused on outcomes, transparency, and momentum.

Required Education & Experience

• Bachelor’s degree or equivalent experience in Business, Project Management, Operations, or a related field
• 3–5 years of experience managing cross-functional projects in a fast-paced environment
• Demonstrated experience delivering projects involving multiple stakeholders and competing priorities
• Experience in operations-heavy, manufacturing, logistics, or food-related environments is an asset
• Formal or informal training in project delivery, process improvement, or change management, or demonstrated commitment to applying best practices in real-world project environments.

Additional Technical Skills

• Strong working knowledge of project management tools (e.g. Monday.com, Smartsheet, Asana, Jira, or similar)
• Excellent organizational, facilitation, and written communication skills
• Ability to translate ambiguity into clear plans and next steps
• Comfort working with both technical and non-technical stakeholders
• Practical understanding of change management and user adoption challenges

Working at RFRK comes with other perks too: Benefits & Savings Programs

• Group Health Plan including $500 Health Spending Account from Day 1
• Employee Savings Program (RRSP and RESP Matching)
• Profit-Sharing Program
• Employee & Family Assistance Program
• Wellness Spending Account

Time Off

• Begin with three weeks of vacation and unlock additional weeks as you achieve service milestones
• 8 paid sick and wellness days per year

Continuous Growth

• $500 each year towards professional development
• Mentorship program

This position is being advertised because the role is currently vacant and requires staffing. As required under Ontario’s employment-standards regulations, this publicly advertised posting is for an existing vacancy. Interested applicants are welcome to submit their application for consideration.

To apply, please upload your résumé and cover letter, including salary expectations, explaining why you’d be a great fit for this role. If you meet almost all of the requirements and are not sure if you should apply, apply anyway! We may see something special in your application that sets you apart from the rest.

Real Food for Real Kids is an equal opportunity employer. We value diversity and inclusion in our workplace and at all levels of our organisation. We strongly encourage applications from diverse backgrounds and communities.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

No phone calls, emails or drop in visits, please. We’ll contact applicants who fit the bill, and invite them in for an interview.

We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.

**Please note:**As part of our recruitment process, we use automated tools and artificial intelligence technologies to assist with application review. These tools are used to support, not replace, the hiring team’s evaluation of your qualifications and fit for the role.

Thanks for your interest in Real Food for Real Kids!

Copyright © 2026 Real Food for Real Kids, All rights reserved.