About the role
Job Summary
The Recruitment Coordinator helps keep the hiring process running smoothly by providing administrative and scheduling support to the People and Culture team. This role focuses on making sure interviews are well organized, communication is clear, and records are accurate. The coordinator plays an important part in ensuring a positive and efficient experience for both candidates and hiring teams.
Key Responsibilities
Recruitment Logistics & Coordination
- Schedule and organize interviews, making sure candidates and hiring teams are aligned on times and details.
- Prepare interview materials such as resumes, schedules, and feedback forms.
- Manage any changes to interview plans quickly and communicate updates to everyone involved.
- Keep track of open roles, interview stages, and progress to help recruiters and managers stay informed.
Administrative & Systems Support
- Maintain accuracy of data within the applicant tracking system (ATS).
- Assist with preparing and posting job advertisements on approved platforms.
- Support document management, reporting, and general recordkeeping for recruitment activities.
Communication & Team Support
- Send and track candidate communications, such as interview invites, confirmations, and follow-ups.
- Act as a main point of contact for candidates during the scheduling process.
- Provide timely updates and ensure a smooth, respectful experience for all applicants.
- Help plan and coordinate logistics for recruitment events, job fairs, or other hiring activities.
- Process invoices or payments related to recruitment activities when needed.
Experience
Required
- 1–3 years of experience in recruitment coordination, HR administration, or another administrative support role.
- Able to handle confidential information with care and professionalism.
- Comfortable using Microsoft Office (Word, Excel, Outlook, Teams) and Applicant Tracking Systems (e.g., Workday, Greenhouse, Lever, or similar).
- High attention to detail and accuracy in scheduling and data entry.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
Education
Required
- Bachelor's degree or better in Human Resource Administration
Preferred
- Bachelor's degree or better in Business Administration
About Rohit Group
At Rohit, also more formally known as Rohit Group, we have a singular vision: Expand across North America, enriching the communities that we serve. We will achieve this by taking a bold and uncompromising approach.
Since our market introduction back in 1986 by the Gupta family, we have expanded across Canada to become a vertically integrated enterprise with over $1B in assets under management. Moreover, we have established ourselves within multiple Canadian markets from east to west, creating value through our real estate subsidiaries, including Rohit Communities, Rohit Homes, Rohit Rental Living, Rohit Commercial, and Rohit Health.
We encourage boldness, operate with ingenuity, harness the strength of our people, and never lose sight of our community focus.
As an employer, we hire for grit, fit, and talent. We boldly embrace work that is challenging, dynamic, and fulfilling, responsibly placing community at the heart of everything that we do.
In short, by being bold, we go further.
Learn more about Rohit at RohitGroup.com.
About the role
Job Summary
The Recruitment Coordinator helps keep the hiring process running smoothly by providing administrative and scheduling support to the People and Culture team. This role focuses on making sure interviews are well organized, communication is clear, and records are accurate. The coordinator plays an important part in ensuring a positive and efficient experience for both candidates and hiring teams.
Key Responsibilities
Recruitment Logistics & Coordination
- Schedule and organize interviews, making sure candidates and hiring teams are aligned on times and details.
- Prepare interview materials such as resumes, schedules, and feedback forms.
- Manage any changes to interview plans quickly and communicate updates to everyone involved.
- Keep track of open roles, interview stages, and progress to help recruiters and managers stay informed.
Administrative & Systems Support
- Maintain accuracy of data within the applicant tracking system (ATS).
- Assist with preparing and posting job advertisements on approved platforms.
- Support document management, reporting, and general recordkeeping for recruitment activities.
Communication & Team Support
- Send and track candidate communications, such as interview invites, confirmations, and follow-ups.
- Act as a main point of contact for candidates during the scheduling process.
- Provide timely updates and ensure a smooth, respectful experience for all applicants.
- Help plan and coordinate logistics for recruitment events, job fairs, or other hiring activities.
- Process invoices or payments related to recruitment activities when needed.
Experience
Required
- 1–3 years of experience in recruitment coordination, HR administration, or another administrative support role.
- Able to handle confidential information with care and professionalism.
- Comfortable using Microsoft Office (Word, Excel, Outlook, Teams) and Applicant Tracking Systems (e.g., Workday, Greenhouse, Lever, or similar).
- High attention to detail and accuracy in scheduling and data entry.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
Education
Required
- Bachelor's degree or better in Human Resource Administration
Preferred
- Bachelor's degree or better in Business Administration
About Rohit Group
At Rohit, also more formally known as Rohit Group, we have a singular vision: Expand across North America, enriching the communities that we serve. We will achieve this by taking a bold and uncompromising approach.
Since our market introduction back in 1986 by the Gupta family, we have expanded across Canada to become a vertically integrated enterprise with over $1B in assets under management. Moreover, we have established ourselves within multiple Canadian markets from east to west, creating value through our real estate subsidiaries, including Rohit Communities, Rohit Homes, Rohit Rental Living, Rohit Commercial, and Rohit Health.
We encourage boldness, operate with ingenuity, harness the strength of our people, and never lose sight of our community focus.
As an employer, we hire for grit, fit, and talent. We boldly embrace work that is challenging, dynamic, and fulfilling, responsibly placing community at the heart of everything that we do.
In short, by being bold, we go further.
Learn more about Rohit at RohitGroup.com.