Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, Kingston and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Canada’s Best Health + Safety Culture Award and Canada’s Safest Employers Award in the Building and Construction category.

We are seeking a highly organized and proactive Office Administrator to support our operations team. This role is essential in maintaining documentation standards, coordinating schedules, and ensuring smooth day-to-day administrative functions. This role will take place on site at our Fabrication Shop.

Duties and Responsibilities:

• Binder creation and maintenance: assemble and update project binders with documentation, drawings, and reports.
• Safety documentation: organize, maintain, and distribute safety manuals, training records, and compliance documents.
• Scheduling coordination: manage and update welders’ schedules, ensuring optimal resource allocation and timely communication.
• Liaise with internal teams and external partners to ensure accurate and timely information flow.
• Greet guests and employees; answer inquiries or redirect when necessary.
• Distribute mail/couriers and arrange outgoing mail/couriers.
• Order and stock office and kitchen supplies.
• Maintain office equipment and schedule service requests when needed.
• Create office memos and informational postings.
• Review and approve or print swag requests to comply with branding.
• Schedule and monitor workspace reservations.
• Organize catering needs upon request.
• Support managers with travel arrangements, expense reports, meeting arrangements, and other clerical duties.
• Other duties and tasks as requested by your supervisor.

Qualifications and Job Requirements:

• Exceptional commitment to client service.
• Ability to deal with highly confidential information; diplomacy, conciliation and discretion are vital in this role.
• Strong organizational skills with the ability to prioritize; the ability to work on multiple projects simultaneously.
• Ability to work with minimal supervision.
• Exceptional and confident verbal and written communication skills.
• Strong attention to detail, active listening, research and problem-solving skills.
• Effective decision-making abilities.
• Exceptional interpersonal skills and demonstrated ability to build effective relationships and work collaborative in a team environment.
• Computer savvy; ability to become proficient with various software applications specific to the company’s needs. Advanced level knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Demonstrates enthusiasm for continuous learning relevant to the role.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at careers@modernniagara.com.