The Senior Accounts Payable Administrator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Accounts Payable team. You know how to be curious about their opportunities and how to be real with feedback and support.

As a growing business, Lush needs people who can adapt and evolve to the needs of our business, analyze and respond to your learner’s needs. Our Lush staff live with purpose, finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife

Reporting to the Accounts Payable Manager, the Sr. Accounts Payable Administrator undertakes the following RESPONSIBILITIES:

AP cycle

• Understanding of the full AP cycle
• Master at least two specializations listed below.
• Process, code and allocate Vendor invoices
• Prepare weekly cheque run, wire transfers, EFT batch uploads and online payment
• Prepare & process AP allocation for prepaid expenses
• Liaise with Finance team to ensure flow of information
• Resolve issues, serve as a resource in troubleshooting complex matters and ensure that problems are responded to in a timely manner
• Reconciliation of credit card accounts
• Manage credit card process (Administration, coding credit card transactions, liaising with credit card holders, transferring points, credit card expense accruals, etc.)
• Liaise with other departments and stores to ensure invoices and expenses are correctly approved within the deadlines set, correctly coded, payments made on timely basis, etc.
• Demonstrate leadership skills and develop new employees
• Ensure company policies, processes, and procedures are clearly defined, updated and documented
• Other related duties as required

Month end

• Manage the accuracy of the AP aging
• Month end accruals and related account reconciliations

Specialization

Concur:

• Provide support to business users of Concur to help resolve issues, answer Concur and Corporate Card questions and provide training where needed
• Complete Concur administration including master data, user account maintenance, expense claim, and month end accrual
• Prepare month end accrual and reclass entries to ensure accounting of employee expenses is reflected in the appropriate period

Store management support:

• Provide support to Canadian & US stores to resolve issues, answer payment related inquiries.
• Work closely with store managers, retail support team, real estate team to help provide exceptional customer service at retail level
• Coordinate with various departments to support new store opening

Freight:

• Work closely with freight team, goods in team and Envista team (third party) to ensure invoices are uploaded and processed on a timely manner through EDIs
• Reconcile major freight vendor account on a weekly basis or upon request to maintain strong vendor relationship.
• Continuously searching for ways to improve current process, develop training manuals and documentation, participate in Envista development projects.

Procurement & Inventory:

• Work with purchasers, buyers and goods- in team to resolve price variance and quantity variance on Po invoices, ensure PO invoices are processed on a timely manner.
• Manage open POs and GRNI report (Goods received not invoiced) to ensure inventory is accurately captured in general ledger.
• Maintain current automated invoices process and search for ways to improve PO invoice process efficiency

You bring the following QUALIFICATIONS:

Required:

• 5+ years of hands on experience in high volume accounts payable environment
• Ability to manage deadlines
• Intermediate level of MS Office particularly Excel, Outlook and Word
• Proactive approach, especially in dealing with other departments
• Ability to work independently
• Ability to maintain a high level of accuracy in preparing and entering information (attention to detail)
• Effective verbal and listening communication skills
• Attention to detail
• Excellent work ethic
• Ability to work as a leader (takes initiative)
• Must be able to legally work in Canada

Preferred:

• Microsoft Dynamics AX experience
• Post-secondary accounting education
• Experience with AP automation and Concur expense applications a plus

Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer.

We thank all interested applicants; however, only qualified candidates will be contacted.

Job Type: Regular, Full Time

Location: Vancouver, BC - Hybrid position - Ability to come into the office twice per week. (Tuesdays & Thursdays)

This salary range is based on an assessment of the local market and may vary depending on the successful candidate's location. This range is based on base salary and does not include additional bonus program and total rewards eligibility.

Base Salary Range: $59,500 CAD - $65,000 CAD

Best of luck on your job search, and don't forget to follow us to learn more!

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*Lush Cosmetics North America respectfully recognizes that our business operates on Indigenous territory across Turtle Island. As a business headquartered in Canada, our largest facilities are located on the unceded territories of the Musqueam, Squamish and Tsleil-Waututh, as well as here on the lands of the Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee and Wendat, and now home to many  diverse First Nations, Inuit and Métis peoples.

Our commitment to reconciliation and decolonization is guided by the Truth and Reconciliation Commission of Canada: Calls to Action #92. We recognize that our facilities, along with our settler and newcomer staff are guests on this land and as we act to repair past harm, we do it together in ally ship with Indigenous People everywhere, including staff, customers and with leadership from organizations and communities we work with.*