JOB INFORMATION
Requisition ID: 11869
Number of Vacancies: 1
Department: Track & Structures (20001107) - Structure Maintenance Supervision (30000469)
Salary Information: $ 87,596.60 - $ 109,509.40
Pay Scale Group: 08SA
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturday/Sunday Shift: Day (on-site)
Posted On: September 23, 2025
Last Day to Apply: September 29, 2025
Reports to: Manager, Structure Maintenance

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Career Opportunity

We are currently seeking a Materials and Contract Coordinator to support our Track and Structures team!

Reporting to the Manager of Structure Maintenance the Materials and Contract Coordinator will be responsible for the daily operation of all material and procurement related activities for the Structure Maintenance section. This will include overseeing the entire supply chain management process including the management of materials, equipment, budgets, and appropriate staffing to meet project deadlines. The incumbent will also be responsible for identifying and analyzing new structure maintenance initiatives to determine the materials, service and labour requirements needed, and ensure projects are completed in a timely and cost-effective manner.

What You Will Do

• Manage service/material supply contracts and purchase orders
• Assist senior staff/ Inspection Engineers with the preparation of specifications for the procurement of materials and service contracts
• Review contract documents and suggesting changes to ensure conformance to M&P regulations
• Ensure consistency and uniformity in specification writing, and adhere to Material & Procurement (M&P) rules and policies to prevent unsuccessful contract tenders
• Ensure new contracts, as well as existing contract renewals are initiated on time and in accordance with departmental rules and policies
• Implement and maintain an administrative system for the management of contracts, purchase orders, invoices, and technical specifications
• Keep up to date on policy/procedure changes that may impact the timely award of contracts
• Identify needs, technology, space requirements, equipment requirements and services; and provide cost estimate and implementation plans
• Coordinate the timely delivery of materials and services in accordance with section projects
• Forecast future material needs, plan inventory levels and establish safety stock to ensure that adequate stock levels are maintained
• Identify and analyze slow moving and obsolete material, and take appropriate action
• Prepare budgetary requirements by determining quantities, labour hours and costs
• Investigate and report on cost variances, and provide recommendations

Skills

• Plan and organize activities / projects to meet section and organizational goals
• Apply analytical skills
• Communicate in a variety of mediums
• Use office technology, software and applications
• Audit systems, processes, and products
• Secure and manage fiscal resources

What Qualifications Do You Bring

• Your education will consist of a University or College Degree in Business Administration or the equivalent combined with several years of directly related work experience

• Your application will reveal sound knowledge of materials procurement management and materials handling principles

• Knowledge of methods and practices relating to the ordering, receiving, issuing, storing and management of equipment and materials

• Your experience will consist of advanced budgeting principles with proficiency in applying the same to the operations of materials management

• Familiarity with engineering design disciplines, and construction related practices, codes, standards, regulations and project management concepts

• Familiarity with union and trade agreements contracts is considered an asset

• Sound judgement; strong organizational, interpersonal, problem-solving skills, oral and written communication skills, combined with the ability to manage change effectively

• Proficient in the use of computer software and applications (e.g. Excel, Word, Outlook, etc.)

• Must have of rapidly acquire a comprehensive knowledge of the Ontario Human rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employee.

• Must have a valid, non-probationary, Province of Ontario, class "G" driver's license and may be required to use own vehicle in order to travel to various work locations

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve
• One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan
• A comprehensive package that covers health, dental, vision and more
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.