Supplier Payment Services

Financial Services

Position number: 33875

Date posted: May 1, 2026

Job details

Accounts Payable Analyst - AA1 (AESES)

Project Full-Time (Budget Funded)

Full-time:

Yes

Permanent:

No

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum)

Appointment Dates

June 8, 2026 to June 8, 2027

Trial/Probation period:

840 hours worked

For more information please contact: Carrie Sheppard, Acting Manager, Supplier Payment Services - Carrie.Sheppard@umanitoba.ca

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Undergraduate degree with a major in accounting, business administration specializing in accounting, OR in a related discipline is required.

• Knowledge of university regulations, programs and procedures as they relate to the function/program is required.

• Some positions require third-year standing in a recognized professional accounting program plus two years experience in an accounting-related position required, where knowledge of accounting theory and practice and a working knowledge of computer produced data has been acquired.

EXPERIENCE:

• One year of directly related administrative experience is required.

• Progress toward, or enrollment in the Chartered Professional Accountants (CPA) professional accounting program is considered an asset.

• Knowledge of related federal and provincial legislation, statutes and regulations i.e. Income Tax Act, GST, PST (self-assessments), is required.

• Specific training related to systems testing is required.

• Working knowledge of EDI and EFT file requirements is required.

• Experience working in a complex, integrated computer and information system environment and a working knowledge of computer produced data is required.

• Proficiency in using advanced features of Excel is required. The use of advanced Excel features such as pivot tables, macros, vlookups, xlookups, sumifs, and nestedif statements is an asset.

• Previous experience working in a major financial system, such as Banner Finance and familiarity with the University of Manitoba environment and culture preferred.

• Sound understanding of accounting principles, financial controls, A/P function and procure to pay cycle is required.

• Knowledge of ERP, IT Systems and experience with large/complex accounts payable environment would be an asset.

• Systems training in computerized financial records environment would be an asset.

• An equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Knowledge of procure to pay process and industry concepts, principles, and practices is required.

• A proven understanding of accounting principles, accounts-payable function and payment processes is required.

• Knowledge of CRA reporting of non-employment income for both residents and non-residents of Canada required.

• The ability to communicate effectively and develop working relationships with all levels of staff and public in a diplomatic, firm but tactful manner, maintaining good relations with other University departments is required.

• Demonstrated ability to provide excellent customer service is required.

• The ability to work quickly and calmly under pressure is required.

• Comprehensive technical expertise, process management, analytical skills and business acumen required.

• Advanced technical computer skills in spreadsheet and database usage are required.

• A solid understanding of Microsoft Office applications as well as ERP environment and complex computerized accounting and procurement systems is required.

• Proficiency in using Finance systems to generate and analyze reports and resolve issues with computer input/retrieval as well as aptitude for learning and working with new systems and software is required.

• Demonstrated ability to strategically and creatively solve complex problems is required.

• Demonstrated excellent written and oral communication skills including the ability to prepare clear and concise reports required.

• Ability to adapt information to the interests and understanding of staff, managers, directors and contracted agencies is required.

• Demonstrated ability to work independently, with a high degree of initiative and judgment and in collaboration with others Excellent organization skills, with demonstrated ability to set and maintain priorities, ability to function in a fast paced and changing environment and remain results oriented- Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• A strong knowledge of the University’s financial systems or complex computerized financial systems in a large organization would be an asset.
• A sound knowledge of University policies and procedures would be an asset.
• Knowleddge of EPIC (SAP Ariba) and BANNER (Ellucian ERP) systems would be an asset.

Key responsibilities

• Work closely with IT to test system upgrades and enhancements to interfaces at the direction of the Manager, in particular when there are on-going problems affecting production.
• Work on ad hoc systems projects designed to improve operating efficiency in consultation with the Manager. Continuous monitoring and testing of system interfaces to ensure they are operating to specifications.
• Work closely with SPS Production Specialist to determine if production issues require a Request for Service (RFS) to enhance the programming.
• Act as a Subject Matter Expert for EPIC, Concur and BANNER providing advice to Production Specialist for resolving problems or completing specific tasks relating to tool functionality; may require consultation with the Manager of SPS.
• Review and automate manual processes if possible.
• Analyze reporting needs from EPIC and ARGOS and build/run reports as required.
• Build reports in Excel using data exported from other systems to provide information key to the efficient, controlled operation of the SPS Department, and for use as back-up and for audit/internal control purposes.
• T4A/NR CRA reporting - complete year end process for reporting non-employment income as per CRA requirements with guidance.
• Assist with completing year end reporting as required.
• Maintain back-up documentation for testing for upgrades, enhancements, tax changes etc.
• Provide support for both internal and external audits.
• Correct andcomplete incomplete invoices loaded to BANNER from EPIC.
• Investigate problem accounts or invoices to determine the problem and contact the supplier/University personnel to resolve the problem in an effective manner.
• Provide source information for unsolved problems and consult the SPS Manager for further action/direction.
• Maintain a clear understanding of CRA regulation with regards to PST and GST (including self-assessment rules) and rebates available to the University of Manitoba and in accordance with policy to correctly manage the Tax Group Queue, along with a clear understanding of commodity codes to ensure they are handling taxes properly.
• Maintain knowledge of policies and procedures of the University of Manitoba as well as an understanding of OST, GST rebates and PST and their impact on supplier invoices.
• Consult with the Manager and the SPS Production Specialist for the evaluation, formulation and implementation of new applications to the computer system, new business procedures and/or processes in SPS department.
• Assist the Manager in documenting business processes for on-going update as necessary.
• Assist the SPS Manager by providing advice to Supplier Payment Services staff on resolving problems or completing specific tasks. In the absence of SPS Manager, approve required invoices.
• Assist with the review and automation of manual processes.
• Maintain back-up documentation for all problem accounts.
• Provide back-up for the SPS Production Specialist.
• Provide back-up for other positions in Supplier Payment Services as determined by the SPS Manager.
• Provide backup for preparation and processing of drafts and wire transfers when needed.
• Provide training to new staff and assign daily duties to casual staff.
• Other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.