Details of the position

Job title:

Office Agent, Class I

School / Centre / Department :

Human Resources - Board Office

Location :

Magog, Quebec

Workload & schedule :

35 hours per week

Monday to Friday, 8:00am to 4:00pm

Status :

Temporary

Effective Date :

January 5, 2026

Expected end date: August 2026

Salary :

$24.99 - $27.95 per hour

Supervisor :

Director of Human Resources

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Description of tasks

TASKS SPECIFIC TO THIS ROLE

• Participate in the drafting of job descriptions and postings
• Provide information to staff regarding work conditions per the collective agreement
• Draft correspondence related to assigned tasks
• Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
• Collect, validate, and compile the necessary data related to employee files
• Verify work history and follow-up on candidate background checks

GENERAL TASKS RELATED TO JOB CLASSIFICATION

• Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.

• Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.

• Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.

• Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.

• Carry out all administrative operations related to aptitude tests and administer exams as per instructions.

• May be required to train new office agents (Class I) and coordinate the work of support staff.

• Perform any other related tasks as needed.

Desired profile

Schooling

Meet one of the following profiles:

• Hold a Diploma of Vocational Studies in an appropriate specialty

• Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have one (1) year of pertinent experience

Other requirements

• Fluent in French and English (written and spoken)

• Proficiency with the Microsoft Office Suite, particularly with Excel, Word, SharePoint, and Teams, as well as the Google environment

• Experience in humans resources would be considered and asset.

Have a thorough knowledge of office automation.

The hiring process includes administrative tests.