Full-Time Permanent - Competition #25-54

Position Summary

The Accounts Payable Processor contributes to ASEBP’s financial operations by executing timely and accurate invoice and payment processing, vendor management, and cash handling duties. The role supports decision-makers and departments across ASEBP by ensuring accurate processing of payables and maintaining strong documentation, internal controls, and audit support. Accounts Payable Processors also contribute to tax-related payments and filings, internal and external audit requests, and help ensure compliance with ASEBP’s policies and procedures. Through collaboration and continuous improvement, they help optimize accounts payable workflows and system efficiencies. This role supports the integrity and accuracy of financial transactions and data entered into financial systems and plays a key part in maintaining strong vendor relationships and ensuring service excellence. It requires strong attention to detail, time management, and communication skills to uphold ASEBP’s standards of professionalism and service.

Your Key Responsibilities

Invoice Processing

• Review all invoices received for appropriate approvals and accuracy of general ledger coding
• Work with approvers to resolve any missing or inaccurate invoice related information
• Enter invoice data in the accounting system

Payment Processing

• Prepare and execute payment runs (e.g. cheque, EFT, wire) in a timely and accurate manner
• Issue payment remittances
• Cancel and reissue stale-dated payments
• Support the investigation of positive pay exceptions
• Provide assistance in troubleshooting cheque printing issues

Vendor Management

• Respond to inquiries from vendors regarding invoices and payments, and support resolution of vendor disputes or discrepancies
• Identify any changes in vendor information or new vendors, and submit changes to Financial Reporting Services for vendor authentication

Compliance and Internal Controls

• Support the maintenance of proper documentation for payables transactions
• Support tax related payments and filings (e.g. GST, payroll)
• Support internal and external payables related audit requests
• Report any suspected instances of fraud
• Adhere to organizational policies and perform assigned internal controls

Continuous Improvement and Collaboration

• Assist with the maintenance and update of accounts payable procedures and process documentation
• Recommend and assist with the implementation of changes to account payable processes to improve efficiency and effectiveness
• Collaborate with colleagues within Finance and other departments
• Complete annual assigned initiatives to drive innovation and improvements within the department

Remote Deposit Processing

• Verify records of physical cheques received by mail room
• Deposit cheques received into bank account using bank approved scanner and software
• Compile and distribute deposit related documentation to support cash receipt records management and entry into accounting system

Your Education and Experience

• Completion of a two to three year technical or community college certificate or diploma.
• One year to less than three years.

A combination of education and experience may be considered.

Your Abilities

• Demonstrated knowledge in basic accounting principles and procedures.
• Attention to detail, with exceptional data entry and analytical skills.
• Analytical approach to problem solving and decision making.
• Strong communication skills, both verbal and written.
• Strong time management and organization skills.
• Excellent interpersonal and customer service skills. This role communicates directly with vendors, and directly supports ASEBP leadership and staff across all departments. Professionalism and sensitivity are very important personal characteristics for success in this role.
• The ability to work both as part of a team and independently with minimal supervision.
• Able to organize workflow and multiple deadlines to meet the needs of a variety of internal and external customers on a timely basis.
• Ability to work within financial management systems, and willing to learn and adapt to new software applications to enhance work efficiencies.
• Ability to work in a variety of business software systems, often with multiple programs open at the same time to complete a task.
• Data management, manipulation of spreadsheets and use of Excel as an analytical tool.
• Basic to Intermediate level of MS Excel (e.g. comfortable working with large quantities of data, pivot tables, filtering, basic formulas, basic charts and graphs).
• Microsoft Dynamics 365 Business Central experience would be an asset.
• Experience in the Insurance and/or Benefits Administration industries would be an asset.

This position is eligible to participate in the hybrid workforce program.

If you have the required qualifications and would like to become a member of our team, please submit your resume by 4PM on Wednesday, August 20, 2025.

No phone calls please. We thank all interested individuals, but only those candidates being considered for an interview will be contacted. ASEBP is an equal opportunity employer.

All offers of employment for this position are conditional upon satisfactory background and reference checks, which may include a criminal record check, a credit check, and/or education and employment verification.