If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

Ottawa is built on un-ceded Algonquin Anishinabek territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land. CHEO is one of the few stand-alone, global leaders in pediatric health and is home to nearly 4,500 staff and physicians dedicated to helping children and youth live their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system.

Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named as the best place to work in Canadian healthcare by Forbes Magazine and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 10th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

POSITION SUMMARY

The Manager, Strategic Sourcing & Logistics oversees the full procurement lifecycle, managing strategic sourcing activities while providing expert guidance on tendering processes and contract negotiations. This position will lead the procurement of Furniture, Fixtures & Equipment (FF&E) for CHEO’s new Integrated Treatment Centre (ITC). The procurement professional coordinates complex procurement activities including public tenders, Request for Proposals (RFPs), and contract negotiations while ensuring compliance with Broader Public Sector (BPS) Procurement Directive and organizational policies. This role involves determining appropriate procurement methods, developing evaluation criteria, managing vendor relationships, and implementing best practices to maximize value and promote fair competition. The Manager is responsible for overseeing contract amendments, conducting negotiations, maintaining accurate records, and preparing reports on cost savings and key performance indicators to achieve organizational objectives.

MAIN RESPONSIBILITIES

• Coordinates end-to-end tendering process and drafting documents for contracts in the form of Public/Invitational Tenders, Request for Proposals, Pre-qualifications, Request to Qualify and Quote, Request for Information and Negotiated Contracts for goods and services for Capital and Operations projects and conducts administrative reviews of tenders after opening.
• Manages collection of vendor questions and issuance of Addendum, as required.
• Determines method of procurement to be used, selects appropriate standard document and makes modifications as appropriate, in the preparation of tender and contract documents, and assists in selection of bidders.
• Provides guidance on appropriate evaluation criteria and mandatory requirements in RFx documents.
• Negotiates contracts for all types of goods and services.
• Manages contract amendment process in accordance with Policy and the BPS Procurement Directive.
• Manages non-competitive procurement processes in accordance with Policy and the BPS Procurement Directive.
• Prepares final contract documents and coordinates issuance of contracts and addenda.
• Promotes competition amongst suppliers for material, equipment and services.
• Manages vendor debriefing process, as required.
• Provides bid analysis and recommendation as required.
• Conducts negotiations to obtain fair and reasonable pricing, monitors supplier performance, in an effort to acquire best value for acquisitions made for equipment, material and services requirements.
• Assists with administering transactions for major supply agreements that include monitoring compliance of terms and conditions.
• Reviews material specifications with customer groups through meetings and ongoing communication with suppliers in an effort to acquire the best value (cost, quality, delivery, warranty) for material and services.
• Provides reports on cost savings and other Key Performance Indicators (KPIs) as determined by the Director, Strategic Sourcing & Logistics.
• Enters data into the purchasing system and maintains accurate records.
• Perform other related duties as assigned by supervisor.

QUALIFICATIONS

• Completion of a minimum of one (1) year of college in Business Administration or other related field (Essential)*
• Supply Chain Management Professional (SCMP) certification (Preferred)
• Membership with the Ontario Public Buyers Association (OPBA) (Preferred)
• Experience leveraging Vendor of Record (VOR) agreements (Essential)
• Experience coordinating FF&E procurement for new buildings (Preferred)
• Five (5) years' experience administering the procurement process for complex supply and services contracts (Preferred)
• Strong knowledge of purchasing principles and practices (Essential)
• Knowledge of the Ontario Broader Public Sector (BPS) Procurement Directive (Essential)
• Experience in administering terms and conditions of purchase orders and formal contracts (Preferred)
• Ability to organize, control and coordinate a variety of activities in a highly stressful Environment with commitment to providing high levels of customer service, satisfaction and improvement to the functional area itself(Essential)
• Thorough understanding of and commitment to following procurement regulations, and organizational policies with meticulous attention to compliance requirements (Essential)
• Ability to deliver on procurement milestones and project timelines, with strong planning skills to anticipate potential delays and implement contingency measures when necessary (Essential)
• Self-Directed problem solver; highly motivated and independent (Essential)
• Excellent teamwork and relationship building skills enabling collaboration and flawless communication with various roles across the organization and with external partners (Essential)
• Knowledge of Workday (our Enterprise Resource Planning (ERP)) (Preferred)
• Demonstrated experience working in MS Office (Essential)
• Criminal Record Check (Level 1) (Essential)
• Bilingualism (French/English) (Preferred)

*Experience and formal training combined with demonstrated performance and ability may substitute for academic requirements

*This assignment may be extended or shortened based on operational needs

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested. Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

CHEO is committed to providing a safe environment for staff, patients, and visitors. Consistent with that commitment, all applicants must be fully vaccinated against COVID-19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID-19 booster shots when eligible to protect against the spread of COVID-19. Upon hiring, presentation of government issued documentation confirming full vaccination must be provided, or presentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.