Summary

The Office Assistant provides a high level of support to all departments and ensures that the Calgary corporate office functions efficiently on a daily basis. This position will appeal to a high performing individual that would like to play a key role in the growth of an emerging fuel supply service company and who loves to juggle a variety of tasks in a fast paced, high energy environment. The position is based in the Calgary corporate office.

Schedule

• This position holds normal business hours, with little to no travel expected

• We support a hybrid work environment consisting of flexible remote work and some in-person collaboration at our Calgary office

Duties & Responsibilities

• Greet guests and manage calls and be a key contact point for employees and suppliers

• Maintain office services, including managing office and kitchen supplies inventory and ensuring office equipment is operational

• Support the planning and coordination of corporate meetings and events

• Process and distribute incoming mail and courier packages sent out, both domestic and international deliveries

• Coordinate IT equipment for new and existing employees including the set up and management of office and mobile phones as well as computer hardware requests

• Assist with invoicing and the processing of expense reports

• Provide support as needed with recruiting activities, including sourcing candidates, reviewing applications, conducting phone screens and helping schedule interviews

• Support with continuous updating and communication of status reports

• Assist other departments with projects as required

Requirements

• University degree or college diploma, Business Administration, Administrative Office Assistant or Human resources preferred

• 1-2 years of dynamic administrative experience

• Advanced skills in MS Outlook, Excel, Word and PowerPoint

• Welcoming, positive “can-do” attitude

• Excellent communication skills both verbally and in writing

• Ability to be self motivated and work without immediate day-to-day supervision

• Demonstrates strong attention to detail

• Excellent customer service skills with ability to multitask a variety of projects under pressure and tight deadline

Certarus embraces diversity and equal opportunity in the way it impacts our continuous business success. As a Core Value of our Winning Team, we believe in surrounding ourselves with passionate and talented people, and consider all experiences, backgrounds, qualifications, and merits to create stronger teams with a diverse and inclusive culture. Certarus is and will remain an equal opportunity employer.

Certarus offers a competitive compensation package, including benefits and retirement plans. Above all, we offer unlimited career advancement opportunities with a dynamic, rapidly growing organization.