Position Overview:

Lambert Nemec Group, Winnipeg's leader in Permanent Recruitment, has partnered with our client to recruit for an Executive Assistant who will provide dedicated, high-level support to senior leadership. This role requires a professional, proactive, and experienced Executive Assistant who thrives in a fast-paced, evolving environment. The ideal candidate excels at managing complex priorities, supporting strategic initiatives, and bringing structure, clarity, and efficiency to the executive office.

Responsibilities:

• Manage the executive’s calendar, schedule meetings, and resolve conflicts efficiently.

• Oversee email inboxes, draft correspondence, and prepare documents and reports.

• Coordinate internal and external meetings, including agendas, materials, minutes, and follow-up actions.

• Maintain organized digital and physical filing systems and ensure records stay up to date.

• Support major projects by tracking deadlines, deliverables, and required documentation.

• Arrange travel, prepare itineraries, and process expenses with accuracy.

• Assist in planning events, conferences, stakeholder meetings, and team off-sites.

• Post approved content to social media and make basic website updates as needed.

• Act as a key point of contact, handling inquiries with professionalism and discretion.

• Anticipate executive needs, prepare materials in advance, and monitor priority files.

• Support external relationship management through follow-up communications and tracking engagement.

• Manage general office operations including supplies, vendors, and workspace organization.

• Take on additional administrative or project tasks as required.

Requirements:

• 3-5 years of proven experience providing executive-level administrative support.

• Experience supporting senior leadership in a fast-paced or growth-oriented environment; experience with board or committee support is an asset.

• Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills with the ability to draft, edit, and proofread documents with precision.

• Exceptional organizational skills and strong attention to detail.

• Ability to manage multiple tasks and competing deadlines with minimal oversight.

• Professional judgment, integrity, and discretion when handling confidential information.

• Experience with filing systems, document management, and process organization.

Rewards:

• Salary range $50,000 - $65,000.

• Extended health and dental benefits.

• Opportunities for professional development and career growth.

• A collaborative work environment with exposure to impactful projects.

• An opportunity to contribute meaningfully within a values-driven Manitoba organization.

To Apply:

If you are interested in this opportunity, please forward your resume (in Word format) directly to Jillian Winchar,  Recruitment Coordinator,  People & Culture at jillian@lambertnemec.com, referencing “Executive Assistant” - in the subject line of your email.

To view other opportunities currently available, please go to https://lambertnemec.com/career-portal/index.html#/jobs

We thank all applicants in advance; however, only those individuals who best meet our client's specifications will be contacted. All other resumes will be kept on file for future consideration.