Administrative Assistant, Academic Services
About the role
Organizational Unit
University of Victoria -> Faculty of Law
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
16 October 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,491.00 - $4,630.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Secretary/PB8
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Start Date
11/10/2025
End Date
6/30/2027
Employee Group:
CUPE 951 - Term
of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Modified Work Schedule*
Job Summary
UVic Law is one of Canada's leading law schools, known for the strength of our academic program, approach to experiential learning and our commitment to community engagement and social justice. UVic Law’s undergraduate professional programs include the Juris Doctor (JD) and the world’s first joint degree in Canadian Common Law and Indigenous Legal Orders (JD/JID).
As members of the Student Services team, the Administrative Assistant, Academic Services, supports the Faculty of Law’s academic operations and its commitment to student success and service excellence. The Assistant provides front line support to students, faculty, staff, and the public.
Job Requirements
Experience:
These positions require a level of education, training, and experience equivalent to three (3) years of administrative and customer service in a comparable environment, preferably in a post-secondary setting.
Knowledge/Skills/Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Experience with classroom and learning technology, audio visual and video conferencing technology support.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience in maintaining confidential and sensitive information.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Experience composing various business communications such as emails, memos, and reports.
- Ability to learn, set-up, teach, troubleshoot and problem-solve classroom and learning technology.
- Demonstrated ability to provide excellent service.
- Knowledge and experience with Microsoft Word, Excel (including mail merges), Outlook Calendar, and listservs.
- Experience with using learning and data management systems.
- Experience with technical writing is an asset.
- Familiarity with UVic programs, policies, procedures, and business systems considered an asset.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
About University of Victoria
As a top-ranked university on Canada's West Coast, we're driven by our curiosity, engagement and innovative spirit to help solve the world's biggest problems. We're guided by our principles, our extraordinary natural and cultural environment and our deep respect for learning that has come before. #UVic
Administrative Assistant, Academic Services
About the role
Organizational Unit
University of Victoria -> Faculty of Law
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
16 October 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,491.00 - $4,630.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Secretary/PB8
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Start Date
11/10/2025
End Date
6/30/2027
Employee Group:
CUPE 951 - Term
of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Modified Work Schedule*
Job Summary
UVic Law is one of Canada's leading law schools, known for the strength of our academic program, approach to experiential learning and our commitment to community engagement and social justice. UVic Law’s undergraduate professional programs include the Juris Doctor (JD) and the world’s first joint degree in Canadian Common Law and Indigenous Legal Orders (JD/JID).
As members of the Student Services team, the Administrative Assistant, Academic Services, supports the Faculty of Law’s academic operations and its commitment to student success and service excellence. The Assistant provides front line support to students, faculty, staff, and the public.
Job Requirements
Experience:
These positions require a level of education, training, and experience equivalent to three (3) years of administrative and customer service in a comparable environment, preferably in a post-secondary setting.
Knowledge/Skills/Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Experience with classroom and learning technology, audio visual and video conferencing technology support.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience in maintaining confidential and sensitive information.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Experience composing various business communications such as emails, memos, and reports.
- Ability to learn, set-up, teach, troubleshoot and problem-solve classroom and learning technology.
- Demonstrated ability to provide excellent service.
- Knowledge and experience with Microsoft Word, Excel (including mail merges), Outlook Calendar, and listservs.
- Experience with using learning and data management systems.
- Experience with technical writing is an asset.
- Familiarity with UVic programs, policies, procedures, and business systems considered an asset.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
About University of Victoria
As a top-ranked university on Canada's West Coast, we're driven by our curiosity, engagement and innovative spirit to help solve the world's biggest problems. We're guided by our principles, our extraordinary natural and cultural environment and our deep respect for learning that has come before. #UVic