About the role
Please note that this is a 6 month contract to start with potential for extension. Can be based in Calgary or Edmonton
Reporting directly to the Procurement Supervisor, the Procurement Specialist is responsible for the procurement of goods and services by utilizing considerable independent judgement, performs buying assignments requiring substantial experience in assigned commodities, and purchasing policies and procedures. Ensures quality purchase orders are executed in a timely manner, facilitating the process from requisition intake through purchase order execution. This includes developing PO and/or RFx Package development, leading bidding activities (when applicable), and coordinating with Strategic Sourcing to ensure the requisition aligns with category strategy. As the primary point of contact for the client's procurement needs, the procurement specialist primary work includes PR triage, bids, and issuing POs to third party vendors.
What You Get to Do
Procurement Execution & Compliance
Manage the end-to-end PR to PO process, including releases, change orders, error resolution, and close-out activities. Review, process, and issue purchase requisitions to purchase orders in compliance with ATCO policies and procedures. Create releases to blanket orders and Purchase Orders to contract Purchase Agreements. Identify and resolve pricing, contractual, delivery, and shipment discrepancies. Monitor order status to ensure timely delivery and resolve any supply issues. Keep organized contract and purchase orders files to ensure compliance and documentation of the procurement process. Liaison between the Procurement and Vendors in the Pre-Qualification Procedure Process to ensure that providers follow the organization's policies and practices Gather, compile, classify and analyze information for completing Purchase Agreements, Contracts. Releases, Change Orders, Requisitions and Receipts. Communicate effectively with suppliers, internal stakeholders, and contract administrators. Liaison between the Procurement and Vendors in the Pre-Qualification Procedure Process to ensure that providers follow the organization's policies and practices Ability to lead meetings, presentations, and training regarding applicable procurement processes. Work autonomously with minimal supervision while maintaining professionalism, organization, and attention to detail. Responsible for providing updates, support, and guidance to the business end-users when requested. Communicate effectively with end users, suppliers, and contract administrators. Provide regular reports on procurement activities, expenses, and savings achieved. Work with Jr. Buyer’s for training opportunities and development.
Sourcing, Bidding & Stakeholder Support
Lead informal bidding activities (RFQ, RFI) including bid receipt, evaluation, analysis, and recommendation. Receive and summarize bids, analyze, and evaluate vendor responses using spreadsheets and other applications and tools, as required. Prepare, develop, and work along with the end-user and sourcing and contract ops team on the pre-award contracting process toward awarding a vendor an agreement based on scope and specifications provided by internal stakeholders. Analyze and interpret specifications, contracts, purchase orders, and work orders. Act as the point of contact for internal stakeholders to effectively request and communicate procurement action items and status. Recommend the proper procurement method based on the organization’s financial and contractual approval levels and in accordance with Procurement and contracting practices and guidelines. Identify opportunities to improve procurement processes, efficiency, and compliance.
Who You Are
2+ years of direct experience Bachelor of Business Administration, Accounting, Finance, Supply Chain Management Supply Chain Management (SCMA) Designation is preferred or Enrolled in the SCMA certification program an asset Strong understanding of procurement, tendering, and contract management processes. Ability to analyze bids, contracts, and specifications. Strong organizational, time management, and multitasking skills. Excellent interpersonal, organizational skills and strong verbal and written communication skills. Proficiency in Microsoft Excel, Word, ERP systems, and data analysis tools. Demonstrated ability to deliver high-quality customer service and manage competing priorities.
Ability to work independently and collaboratively in a fast-paced environment
Not the right fit? Search for Procurement Specialist jobs in Calgary, Alberta, Canada
About Hays
We are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning.
As the Leadership Partner to our customers, we invest in lifelong partnerships that empower people and businesses to succeed. We help you achieve your career goals and deliver your business needs by combining meaningful innovation with our global scale and insights.
Last year we helped over 280,000 people find their next career. Join the millions of people around the world that our specialist recruitment consultants provide with up-to-date information on career options, interesting insights and specific industry trends.
We help our customers define and implement strategies to create inclusive and equitable workplaces. Through harnessing and analysing data, we support business decision making and advise on how to access Talent Networks. We also assist in identifying attractive employer propositions by truly understanding a company’s identity, and support clients with all aspects of their Early Careers proposition, from strategic planning through to operational execution.
Hays is the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The c.12,800 people we employ around the world partner with clients and candidates to power the world of work. Every day our expert consultants help thousands of candidates find their next role, and they also help clients reshape workforces and deal with talent shortages. In the year to 30 June 2021, we placed 77,000 people in permanent jobs and 244,000 people into temporary roles. For more information about our global network, strategy and Group financial results, visit www.haysplc.com
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About the role
Please note that this is a 6 month contract to start with potential for extension. Can be based in Calgary or Edmonton
Reporting directly to the Procurement Supervisor, the Procurement Specialist is responsible for the procurement of goods and services by utilizing considerable independent judgement, performs buying assignments requiring substantial experience in assigned commodities, and purchasing policies and procedures. Ensures quality purchase orders are executed in a timely manner, facilitating the process from requisition intake through purchase order execution. This includes developing PO and/or RFx Package development, leading bidding activities (when applicable), and coordinating with Strategic Sourcing to ensure the requisition aligns with category strategy. As the primary point of contact for the client's procurement needs, the procurement specialist primary work includes PR triage, bids, and issuing POs to third party vendors.
What You Get to Do
Procurement Execution & Compliance
Manage the end-to-end PR to PO process, including releases, change orders, error resolution, and close-out activities. Review, process, and issue purchase requisitions to purchase orders in compliance with ATCO policies and procedures. Create releases to blanket orders and Purchase Orders to contract Purchase Agreements. Identify and resolve pricing, contractual, delivery, and shipment discrepancies. Monitor order status to ensure timely delivery and resolve any supply issues. Keep organized contract and purchase orders files to ensure compliance and documentation of the procurement process. Liaison between the Procurement and Vendors in the Pre-Qualification Procedure Process to ensure that providers follow the organization's policies and practices Gather, compile, classify and analyze information for completing Purchase Agreements, Contracts. Releases, Change Orders, Requisitions and Receipts. Communicate effectively with suppliers, internal stakeholders, and contract administrators. Liaison between the Procurement and Vendors in the Pre-Qualification Procedure Process to ensure that providers follow the organization's policies and practices Ability to lead meetings, presentations, and training regarding applicable procurement processes. Work autonomously with minimal supervision while maintaining professionalism, organization, and attention to detail. Responsible for providing updates, support, and guidance to the business end-users when requested. Communicate effectively with end users, suppliers, and contract administrators. Provide regular reports on procurement activities, expenses, and savings achieved. Work with Jr. Buyer’s for training opportunities and development.
Sourcing, Bidding & Stakeholder Support
Lead informal bidding activities (RFQ, RFI) including bid receipt, evaluation, analysis, and recommendation. Receive and summarize bids, analyze, and evaluate vendor responses using spreadsheets and other applications and tools, as required. Prepare, develop, and work along with the end-user and sourcing and contract ops team on the pre-award contracting process toward awarding a vendor an agreement based on scope and specifications provided by internal stakeholders. Analyze and interpret specifications, contracts, purchase orders, and work orders. Act as the point of contact for internal stakeholders to effectively request and communicate procurement action items and status. Recommend the proper procurement method based on the organization’s financial and contractual approval levels and in accordance with Procurement and contracting practices and guidelines. Identify opportunities to improve procurement processes, efficiency, and compliance.
Who You Are
2+ years of direct experience Bachelor of Business Administration, Accounting, Finance, Supply Chain Management Supply Chain Management (SCMA) Designation is preferred or Enrolled in the SCMA certification program an asset Strong understanding of procurement, tendering, and contract management processes. Ability to analyze bids, contracts, and specifications. Strong organizational, time management, and multitasking skills. Excellent interpersonal, organizational skills and strong verbal and written communication skills. Proficiency in Microsoft Excel, Word, ERP systems, and data analysis tools. Demonstrated ability to deliver high-quality customer service and manage competing priorities.
Ability to work independently and collaboratively in a fast-paced environment
Not the right fit? Search for Procurement Specialist jobs in Calgary, Alberta, Canada
About Hays
We are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning.
As the Leadership Partner to our customers, we invest in lifelong partnerships that empower people and businesses to succeed. We help you achieve your career goals and deliver your business needs by combining meaningful innovation with our global scale and insights.
Last year we helped over 280,000 people find their next career. Join the millions of people around the world that our specialist recruitment consultants provide with up-to-date information on career options, interesting insights and specific industry trends.
We help our customers define and implement strategies to create inclusive and equitable workplaces. Through harnessing and analysing data, we support business decision making and advise on how to access Talent Networks. We also assist in identifying attractive employer propositions by truly understanding a company’s identity, and support clients with all aspects of their Early Careers proposition, from strategic planning through to operational execution.
Hays is the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The c.12,800 people we employ around the world partner with clients and candidates to power the world of work. Every day our expert consultants help thousands of candidates find their next role, and they also help clients reshape workforces and deal with talent shortages. In the year to 30 June 2021, we placed 77,000 people in permanent jobs and 244,000 people into temporary roles. For more information about our global network, strategy and Group financial results, visit www.haysplc.com