Accounts Receivable Administrator (Full-Time)
Top Benefits
About the role
PLEA Community Services is currently seeking an Excluded Full-Time Accounts Receivable Administrator for our Finance team located in Vancouver, BC. The proposed start date for this position is January 5, 2026. This position is excluded from BCGEU membership.
The Accounts Receivable Administrator performs accounting and administrative tasks for the maintenance and processing of accounts receivable transactions. The employee will assist with audit preparation, financial reporting, contract administration, and other financial and accounting duties as needed.
Hours of Work: The usual hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week. Occasional evenings, weekends, and statutory holidays may be required to meet departmental needs.
Closing date for Internal Applications: Monday, December 29, 2025, at 4:30PM. If the position is not filled internally, it will remain open until filled.
Education/Experience Requirements:
- Two-year diploma in accounting, business or a related discipline.
- One (1) or more years of recent, related experience.
Who We Are:
PLEA is an accredited, charitable community services organization that has operated throughout BC for more than 40 years. We deliver community-based services and specialized supported homes to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result, we have a strong reputation for helping those we serve to overcome the challenges they face and lead fulfilling lives.
What You Will Do:
- Coordinate the signing and renewal of funding agreements and track financial reporting requirements.
- Perform full cycle accounts receivable duties including invoicing, adjusting invoices, bill backs, receiving credit card payments, receipting, issuing refunds, and collecting debt. Code, enter, and apply all invoices, refunds, payments and bank deposits into the accounting software.
- Track revenue and client information associated with funding contracts and complete monthly billing, payment, and deposit reconciliations. Generate revenue reports and reconciliations to ensure revenue recognition is accurate and complete.
- Assist in researching the appropriate treatment of complex transactions and preparing the related journal entries.
- Communicate with internal and external partners to resolve discrepancies identified or to pursue collection of outstanding balances.
- Recommend new workflows and system improvements related to tracking revenues, billings and/or structuring the accounting system's chart of accounts for the purpose of tracking specific funding or meeting the needs of new or changing programs.
- Assist in compiling, reconciling and summarizing financial information as required for the annual audit.
- Participate in the monthly and annual financial reporting cycles, including performing general ledger maintenance and reconciliations, and generating financial statements, in accordance with accounting standards.
- Prepare the monthly financial dashboard to highlight performance trends for analysis, such as trailing 13 months cash flow, cash balances, receivables, debt service coverage ratio, budget surplus/deficit, and unspent revenue.
- Perform banking, cash management, information returns, ad hoc reporting, investment/financial reporting, full-cycle accounting duties for PLEA and other business entities as assigned.
- Ensure that all records, reports, and documentation pertaining to financial management are accurate, complete, and in compliance with PLEA’s policies and procedures. Maintain accounting records for audits. Organize the retrieval and control of records as required.
- Provide occasional coverage for front-desk administrative duties as needed.
- Protect and uphold confidentiality.
- Perform other related duties as required.
What You Will Bring:
- Excellent attention to detail.
- Effective teamwork skills.
- Effective oral and written communication skills, including the ability to communicate professionally with agency staff and external partners.
- Advanced level of proficiency with Excel.
- Effective organization and time management skills, including the ability to manage competing priorities.
- Effective problem-solving and customer service skills.
- Demonstrated ability to work independently, take initiative, make sound decisions and be held accountable for results.
- Demonstrated ability to be sensitive and understanding of individuals’ social realities including issues of race, culture, religion, gender identity/expression, sexual orientation, poverty and lifestyle.
- Knowledge of Microsoft Office suite, and web-based conferencing tools.
- Knowledge of rules surrounding confidentiality, information governance and data protection.
- Knowledge of Canadian Accounting Standards for Not-for-Profit Organizations.
PLEA Benefits and Perks:
PLEA offers a comprehensive set of benefits and perks! These include:
- Four (4) weeks of vacation annually.
- Eligibility to enroll in health/welfare benefits (effective on your first day!)
- Enrollment in the Municipal Pension Plan (effective on your first day!)
- Annual physical activity fund (for fitness-related items or activities).
- Annual education fund to take part in career-related courses or training events.
- Access to the Employee and Family Assistance Program (EFAP): counselling support services and wellness resources for employees and immediate family members.
- Discounted gym membership at Club 16 Trevor Linden and She's Fit.
- Perkopolis membership: an exclusive discount program for a variety of products and services (clothes, furniture, dining, auto, events, etc.)
- Agency-sponsored social events (i.e., summer barbecue, annual holiday party, and team days).
- Eight (8) paid sick days per calendar year.
Minimum Requirements:
- Satisfactory Criminal Record Clearance.
- Documentation that the applicant is legally authorized to work on an ongoing basis in Canada.
Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.
About PLEA Community Services Society of BC
PLEA is an accredited*, not-for-profit, charitable community services agency that has operated throughout BC for more than 30 years. We deliver residential and non-residential services to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result, we have a strong reputation for helping those we serve overcome the challenges they face and lead fulfilling lives in their communities.
Our origins are in youth justice where we were one of the first agencies to offer young people a community-based program as an alternative to custody. We have expanded on this original program and are recognized as one of the provincial leaders in non-custodial youth justice services.
We have also designed, developed and delivered many other programs in keeping with our core mission. Our work now spans child welfare, addictions, health, justice and community living systems. Our focus ranges from preventative – helping children and youth at-risk make good choices under challenging circumstances – to intensive – providing specialized residential services to youth, and adults who are unable to live on their own.
We have more than 160 employees, 150 family caregivers and 230 volunteers. We are known for creative program development, effective service delivery and strong community roots. The number of lives we directly touch every year is counted in the thousands.
*Commission on Accreditation of Rehabilitation Facilities and Imagine Canada Standards Program
Accounts Receivable Administrator (Full-Time)
Top Benefits
About the role
PLEA Community Services is currently seeking an Excluded Full-Time Accounts Receivable Administrator for our Finance team located in Vancouver, BC. The proposed start date for this position is January 5, 2026. This position is excluded from BCGEU membership.
The Accounts Receivable Administrator performs accounting and administrative tasks for the maintenance and processing of accounts receivable transactions. The employee will assist with audit preparation, financial reporting, contract administration, and other financial and accounting duties as needed.
Hours of Work: The usual hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week. Occasional evenings, weekends, and statutory holidays may be required to meet departmental needs.
Closing date for Internal Applications: Monday, December 29, 2025, at 4:30PM. If the position is not filled internally, it will remain open until filled.
Education/Experience Requirements:
- Two-year diploma in accounting, business or a related discipline.
- One (1) or more years of recent, related experience.
Who We Are:
PLEA is an accredited, charitable community services organization that has operated throughout BC for more than 40 years. We deliver community-based services and specialized supported homes to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result, we have a strong reputation for helping those we serve to overcome the challenges they face and lead fulfilling lives.
What You Will Do:
- Coordinate the signing and renewal of funding agreements and track financial reporting requirements.
- Perform full cycle accounts receivable duties including invoicing, adjusting invoices, bill backs, receiving credit card payments, receipting, issuing refunds, and collecting debt. Code, enter, and apply all invoices, refunds, payments and bank deposits into the accounting software.
- Track revenue and client information associated with funding contracts and complete monthly billing, payment, and deposit reconciliations. Generate revenue reports and reconciliations to ensure revenue recognition is accurate and complete.
- Assist in researching the appropriate treatment of complex transactions and preparing the related journal entries.
- Communicate with internal and external partners to resolve discrepancies identified or to pursue collection of outstanding balances.
- Recommend new workflows and system improvements related to tracking revenues, billings and/or structuring the accounting system's chart of accounts for the purpose of tracking specific funding or meeting the needs of new or changing programs.
- Assist in compiling, reconciling and summarizing financial information as required for the annual audit.
- Participate in the monthly and annual financial reporting cycles, including performing general ledger maintenance and reconciliations, and generating financial statements, in accordance with accounting standards.
- Prepare the monthly financial dashboard to highlight performance trends for analysis, such as trailing 13 months cash flow, cash balances, receivables, debt service coverage ratio, budget surplus/deficit, and unspent revenue.
- Perform banking, cash management, information returns, ad hoc reporting, investment/financial reporting, full-cycle accounting duties for PLEA and other business entities as assigned.
- Ensure that all records, reports, and documentation pertaining to financial management are accurate, complete, and in compliance with PLEA’s policies and procedures. Maintain accounting records for audits. Organize the retrieval and control of records as required.
- Provide occasional coverage for front-desk administrative duties as needed.
- Protect and uphold confidentiality.
- Perform other related duties as required.
What You Will Bring:
- Excellent attention to detail.
- Effective teamwork skills.
- Effective oral and written communication skills, including the ability to communicate professionally with agency staff and external partners.
- Advanced level of proficiency with Excel.
- Effective organization and time management skills, including the ability to manage competing priorities.
- Effective problem-solving and customer service skills.
- Demonstrated ability to work independently, take initiative, make sound decisions and be held accountable for results.
- Demonstrated ability to be sensitive and understanding of individuals’ social realities including issues of race, culture, religion, gender identity/expression, sexual orientation, poverty and lifestyle.
- Knowledge of Microsoft Office suite, and web-based conferencing tools.
- Knowledge of rules surrounding confidentiality, information governance and data protection.
- Knowledge of Canadian Accounting Standards for Not-for-Profit Organizations.
PLEA Benefits and Perks:
PLEA offers a comprehensive set of benefits and perks! These include:
- Four (4) weeks of vacation annually.
- Eligibility to enroll in health/welfare benefits (effective on your first day!)
- Enrollment in the Municipal Pension Plan (effective on your first day!)
- Annual physical activity fund (for fitness-related items or activities).
- Annual education fund to take part in career-related courses or training events.
- Access to the Employee and Family Assistance Program (EFAP): counselling support services and wellness resources for employees and immediate family members.
- Discounted gym membership at Club 16 Trevor Linden and She's Fit.
- Perkopolis membership: an exclusive discount program for a variety of products and services (clothes, furniture, dining, auto, events, etc.)
- Agency-sponsored social events (i.e., summer barbecue, annual holiday party, and team days).
- Eight (8) paid sick days per calendar year.
Minimum Requirements:
- Satisfactory Criminal Record Clearance.
- Documentation that the applicant is legally authorized to work on an ongoing basis in Canada.
Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.
About PLEA Community Services Society of BC
PLEA is an accredited*, not-for-profit, charitable community services agency that has operated throughout BC for more than 30 years. We deliver residential and non-residential services to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result, we have a strong reputation for helping those we serve overcome the challenges they face and lead fulfilling lives in their communities.
Our origins are in youth justice where we were one of the first agencies to offer young people a community-based program as an alternative to custody. We have expanded on this original program and are recognized as one of the provincial leaders in non-custodial youth justice services.
We have also designed, developed and delivered many other programs in keeping with our core mission. Our work now spans child welfare, addictions, health, justice and community living systems. Our focus ranges from preventative – helping children and youth at-risk make good choices under challenging circumstances – to intensive – providing specialized residential services to youth, and adults who are unable to live on their own.
We have more than 160 employees, 150 family caregivers and 230 volunteers. We are known for creative program development, effective service delivery and strong community roots. The number of lives we directly touch every year is counted in the thousands.
*Commission on Accreditation of Rehabilitation Facilities and Imagine Canada Standards Program