VACANCY NUMBER:

0000026157

This posting is for an existing position

POSITION:

Administrative Assistant

DEPARTMENT:

Medical Affairs & Medical Recruitment

STATUS:
Regular Full-Time

OF POSITIONS:

1

SALARY RANGE:
$60,000 - $73,000

POSTING DATE: May 15, 2026
CLOSING DATE:

BARGAINING UNIT:
Non-Union

ESSENTIAL QUALIFICATIONS (Knowledge, Skill, Experience)

• Office Administration Assistant certificate or equivalent from a community college.

• Advanced and demonstrated computer skills in Microsoft Office products.

• Excellent accurate keyboarding skills (minimum requirement 50 words per minute).

• 3+ years related office experience.

• Knowledge of medical practice, physician credentialing, and applicable legislation is an asset.

• Satisfactory attendance.

ESSENTIAL COMPETENCIES (Personal Skills and Attributes)

• Highly organized, and able to evaluate and prioritize job tasks in order to meet deadlines.
• Able to work effectively with minimal direct supervision.
• Excellent communication skills: superior writing and editing skills; able to summarize large amounts of information succinctly and effectively.
• The ability to demonstrate a high degree to judgement and to maintain strict confidentiality. Demonstrate the ability to deal with sensitive situations in a courteous and professional manner.

-Time management - coordinating multiple activities without being negatively impacted by stressful situations or changing priorities.

• Flexibility to meet operational requirements, including hours of work.

• Show initiative in identifying key issues and take a logical, responsible approach to problem solving.

• Demonstrate the ability to support and embrace the philosophy of Service Excellence and Patient and Family Centred Care.

• Demonstrated performance that reflects our code of conduct, purpose and values statements.

ACCOUNTABILITIES (Major Responsibilities of the Position)

• Manage day-to-day office operations, i.e. telephone inquiries, mail, office supplies, etc.

• Provide administrative support to the Director, Medical Affairs and to the Chief of Staff, including but not limited to assisting with correspondence, managing schedules, and drafting reports.

• Provide support for the Medical Advisor Committee (MAC) and all sub-committees.

• Under direction of the Chair, provide support for Quality & Safety Program Councils and for physician departments. This can include developing agendas, scheduling meetings, recording minutes, and circulating materials and information as required.

• Support the management of physician documentation, including communication with delinquent individuals.

• Maintain physician credentials files and other documents.

• Data entry as required.

• Other duties as assigned.

CKHA is an equal opportunity employer committed to fair and accessible employment practices. Should you require accommodation due to a disability during the recruitment process, please contact Human Resources.