Human Resource Client Services

Human Resources

Position number: 20328

Date posted: March 23, 2026

##Job details

Senior Human Resources Assistant - Level 4 (EMAPS)

Continuing Full-Time

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$30.53 to $42.75 per hour ($55,569.01 to $77,796.62 per annum)

Expected Start Date

April 13, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Lani Jones - lani.jones@umanitoba.ca

##Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• A degree or diploma in Human Resources or equivalent is required.

EXPERIENCE:

• A minimum of four years of Human Resource related experience is required.
• A minimum of two years functioning as a key HR support for talent acquisition and related activities, in a complex multi-unionized employer, in a people services department is required.
• Knowledge of the University of Manitoba HR protocols, policies and procedures is essential.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Excellent interpersonal and communication skills are required, including the ability to communicate with individuals at all levels of the organization.
• Must be responsive and lead by example through superior client service skills.
• Must have analytical and problem-solving skills.
• Strong working knowledge of the Microsoft Office suite products is required, including Word, Excel and PowerPoint or other equivalent software.
• Must have excellent organizational, time management and prioritization skills.
• Ability to train, mentor and guide new and existing HR staff across a range of administrative and HR processes is required.
• Ability to establish and foster supportive working relationships is required.
• Demonstrated professionalism and accountability are required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

##Key responsibilities

Recruitment & Talent Acquisition Support

• Review job descriptions for accurate classification alignment.

• Prepare and post job advertisements.

• Create position numbers and maintain related records in VIP.

• Coordinate the full posting lifecycle (creation, advertising, monitoring, closing/cancelling postings).

• Communicate posting updates to unions as required.

• Support hiring managers by:

• Reviewing applicant pools

• Conducting reference checks (upon direction of HR Consultant/Advisor)

• Preparing offer letters

• Manage the support staff casual pool.

• Attend career fairs and assist with recruitment outreach.

• Coordinate external advertising across multiple platforms.

Training, Mentorship & Systems Support

• Lead training and mentorship for HR Assistants.

• Develop and maintain training materials for UM Careers, VIP, and related processes.

• Deliver HRIS systems training to internal HR staff and new hiring managers.

• Complete system testing and assist with process/system improvements.

• Review and update SOPs to support service consistency.

• Provide short‑term client support when needed (covering for HR Advisors).

• Participate in selection panels.

Administrative, Analytical & Operational HR Support

• Maintain filing systems and ensure accurate HR records.

• Support onboarding of new HR team members.

• Assist with special projects across HR.

• Generate HR metrics, reports, and tracking spreadsheets.

• Maintain key tracking tools (e.g., job descriptions, data lists, metrics).

• Develop and maintain analytical tools as needed.

• Prepare presentations and materials for organizational reviews.

• Provide scheduling support and coordinate meetings.

Client Service & Inquiry Triage

• Serve as a primary contact for HR‑related inquiries.
• Triage questions and provide guidance on HR processes and collective agreement provisions.
• Connect clients with appropriate resources or HR support as needed.

##Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.