Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department:

Accounts Payable

Position Type:

Part-Time Support

Salary Range:

$29.72-$34.44-Hourly

Sc****heduled Weekly Hours:

24

Anticipated Start Date:

April 01, 2026

Length of Contract:

6-month

Posting Information

This job posting is now accepting applications from all qualified individuals.

Posting Closing Date:

March 23, 2026

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa, Perth and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

The position is responsible for ensuring vendor invoices are properly entered into the College’s ERP system, Workday, and verifying the documentation necessary to initiate a payment to an

External supplier for goods and/or services received. In addition, t his position provides support to internal College employees and responds to information requests from external vendor s . Also, this position reviews and verifies employee expense reports for accuracy and compliance with College policies.

Duties and Responsibilities:

The incumbent will process Invoices By:

• Generating payments for purchase order contracts (supplies and services) in accordance with college policy and procedure;
• Comparing invoice information with purchase order for accuracy of prices;
• Checking receiving documentation to ensure that correct quantities have been received;
• Ensures the correct approval is provided for payment of invoices in question;
• Allocating supplier credits and takes discounts as deemed by the terms and conditions for each client;
• Self assesses provincial sales tax and/or goods & services tax that have not been charged/included on invoices from “out of country” vendors;
• Following up on match exceptions due to discrepancies between invoices and purchase orders and/or discrepancies between invoices and receiving reports;
• Verifying vendor addresses to ensure that payments are remitted to the correct location;
• Reconciles vendor statements for errors or missing invoices and resolve any issues.

Provides Client Services by:

• Initiating contact with staff and suppliers to research and resolve discrepancies;
• Responding to inquiries regarding vendor payments;
• Providing explanation of College policy and procedures to internal and external customers;
• Answering inquiries from budget holders concerning budget allocations;
• Dealing with suppliers and staff in a respectful businesslike manner;
• Responding to department requests for copies of paid invoices.

Employee Expense Reports:

• Reviews and verifies employee expense reports to ensure accuracy and integrity of information and compliance with College policies (e.g. Travel, Meals & Hospitality policy, Procurement policy);
• Performs other related duties, as assigned.

Required Qualifications:

• Minimum two (2) year diploma in Business/Accounting;Equivalent combination of relevant education and work experience may be accepted in place of formal education;
• Minimum three (3) years' experience in an accounting office environment in a previous accounts payable position.

Anticipated Weekly Schedule:

Monday - Thursday 5 hours

Friday 4 hours

*This position is paid at Payband E - Comparator

*Vacancy is for P23152

This position requires regular on-site work at Algonquin College’s Woodroffe (Ottawa) Campus

**This position is subject to the terms of the Part-time Support Staff Collective Agreement:**https://www.algonquincollege.com/hr/files/2019/06/2019-21-PT-Supp-Staff-CA\_FINAL\_EN.pdf

Why Join Algonquin College?

-**Compensation:**Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being.*Eligibility for benefits vary by position.Benefits | Careers -**Learning and Development Opportunities:**Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion ), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development .Availability depends on role and employment status. -Company Culture: Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024 -Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation -Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/*(subject to change).

How We Use AI in Hiring:

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at humanresources@algonquincollege.com . While we thank all those who apply, only those to be interviewed will be contacted.