Rocky Mountain Dodge

1. IDENTIFYING INFORMATION

**Department:**Accounting

**Working Title:**AR / AP / Bookkeeping / Office Admin

Supervisor's Title: Controller

2. POSITION SUMMARY

This position involves the incumbent performing basic and routine accounting function by reconciling accounts payable and accounts receivable schedules, reconciling daily cash transaction, bookkeeping and office administration.

3. POSITION DUTIES AND RESPONSIBILITIES

• Actioning Accounts Payable and Receivable processes, reconcile transactions with statements and prepare daily cash deposit, and update receivable ledger.

• Prepare and check all invoices and obtain appropriate payment approval.

• Processes/receipts all cash and credit card transactions received in the accounting office.

• Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.

• Prepares accounts receivable statements monthly

• Performs credit checks on credit applications.

• Prepare and process financial records, assist in various bookkeeping tasks and preparing report

• Ensure accuracy and compliance with regulations

• Assist in Month-End Financial Statement preparation and supplementary reports.

• Assist in physical inventory counts and reconciliation to ledger balance

4. SUPERVISION RECEIVED

The incumbent receives clear job expectations, appraisal of job contributions, and coordination of daily work activities and assigned work and inspection of completed work as required from the Controller.

The incumbent also ensures that s/he is maintaining a high degree of accuracy in respect of preparation of statements and reports

5. SCOPE FOR INDEPENDENT ACTION

The incumbent must refer to the immediate supervisor on:

• Any matter that requires approval, review, or modification in respect of credit policies or payments to vendors.

6. MACHINES AND EQUIPMENT***-***All standard office equipment including telephone systems and computer related electronics.

7. OTHER COMMENTS

In performing the position duties and responsibilities, the Incumbent may be faced with the following demands:

• Physical Demands: The position exposes the Assistant to physical hazards from sitting for long periods at a desk and computer screen and can involve evening and weekend work hours.
• Mental Demands: While performing the duties of this position, the employee will be regularly required to use written and oral communication skills; pay high attention to detail and organization, proficiency with financial software and strong independent research ability.

8. CERTIFICATIONS

This position requires the incumbent to have a High School diploma. Bachelor’s degree or Diploma in accounting, finance or related field

• 3 years of experience in a similar role
• Strong computer skills in MS Office Suite and finance software