Vacancy Number: 32-2025

Position: Administrative Assistant – HART HUB

Program: Sarnia Site

Position Status: 1 Permanent Full-time

QUALIFICATIONS: Post-secondary education in Office Administration, business or a combination of post-secondary education and experience deemed relevant by the agency

HOURS OF WORK:

Monday, Thursday, Friday – 8:30am-5pm

Tuesday and Wednesday – 10:30am-7pm

STARTING DATE: ASAP

Reporting to the Director of Human Resources, the incumbent will be responsible for the following functions:

• answers phone enquiries, takes messages, refers caller to appropriate personnel and provides information as requested;

• provide general support to visitors, making referrals to appropriate personnel, providing and/or taking information, and assisting clients and the general public in a professional manner;

• ordering office supplies;

• providing administrative support to ensure efficient operation of the office;

• supports staff through a variety of tasks related to organization and communication;

• maintains filing systems, creating and deleting files as required, retrieving information and ensuring the Agency policies regarding privacy are followed;

• Prepares agendas, correspondence summaries and other items for meetings as required

• Backup coverage for admin staff at the main office and YWHO location when required

The candidate will work with other professionals using strong problem solving and excellent communication skills. Demonstrated ability to build partnerships with community partners is required.

Application process:

Interested applicants are encouraged to submit your expression of interest through BambooHR by end of day Friday, October 15th, 2025.