About the BCCA

As a non-profit, BCCA’s mission is to ensure a productive and resilient industry.

We’ve made it our mission to ensure that the skilled workforce, resources, and regulatory environment exceeds the needs and expectations of all industrial, commercial, institutional and residential (multi-unit) construction employers. We work to ensure that everyone is represented, whether union or open shop, general or trade contractor, located in the north or the south of BC or anywhere in between.

BCCA programs serve more than 10,000 contractors, and with such an enormous reach, we are the go-to source of information and guidance for our industry.

To read more about us, our mission, various programs, and strategic plan, please visit: bccassn.com

BCCA’s Building Builders Mentorship Program is a construction mentorship program serving all of BC’s construction industry.

Funded by the Government of Canada‘s Canadian Apprenticeship Strategy, Building Builders is free and filled with valuable benefits for Mentors and Mentees because it’s built by construction industry experts.

www.buildingbuilders.ca

Role Summary:

The Events Coordinator & Program Administrator provides comprehensive events, administrative, financial, and marketing support to the Manager and Program Coordinator, ensuring the effective delivery of program objectives. This role supports day-to-day operations, assists with reporting and accounting tasks, helps plan and organize events. The position plays a critical role in maintaining efficiency, accuracy, and continuity across program activities.

Key Responsibilities

Administrative Management

• Assist the Manager in planning and organizing program-related events, and with external communications and marketing.
• Serve as a central point of contact for inquiries, ensuring timely responses and appropriate escalation when required.
• Maintain organized and accurate records, filing systems, and documentation for program activities.
• Support both the Manager and Program Coordinator with administrative tasks as needed.

Event Support

• Assist the Manager and Program Coordinator in planning and organizing program-related events, workshops, meetings, and Mentor Program orientations. Occasionally attend events.
• Prepare event agendas and support logistical planning, including coordinating venues, materials, technology, and registration.
• Gather and prepare materials for events, such as swag, handouts, and supplies.
• Support communication with internal and external stakeholders to ensure smooth execution of events.
• Help ensure events run on time, meet objectives, and remain within budget.

Presentations, Workshops, Webinars, and Orientations

• Assist in preparing content, slides, and materials for presentations, workshops, webinars,

• Present Mentor Program orientations.

• Support coordination of virtual or in-person sessions, including participant registration, technology setup, and follow-up materials.

• Ensure materials are professional, accurate, and delivered on schedule.

• Prepare reports, presentations, correspondence, and briefing materials.

Financial Support

• Assist with financial administration, including tracking budgets and expenditures.
• Prepare and compile financial reports for the Manager, Program Coordinator, and senior leadership.
• Support budget preparation, forecasting, and monitoring across one or multiple funding sources.
• Liaise with the finance department, auditors, and vendors to ensure financial accuracy and compliance.

Backup and General Support

• Provide backup coverage for the Manager, Program Coordinator, and other team members during absences, ensuring uninterrupted operations.

• Support additional administrative functions as needed, such as human resources coordination, records management, or IT support.

• Troubleshoot routine operational issues and contribute to continuous improvement of administrative processes.

• Identify opportunities to improve workflows, systems, and administrative efficiency.

• Ensure effective communication flow within the team and with external stakeholders.

• Assist with operations and managing team-related administrative tasks.

• Ensure continuity of essential functions during periods of staff absence.

Qualifications

• administrative and/or event coordination experience
• Strong interpersonal and communication skills, with the ability to build rapport and trust with diverse stakeholders.
• Exceptional communication and interpersonal skills to clearly convey expectations, feedback, and ideas while engaging effectively with clients and cross-functional teams.
• Demonstrated ability to manage multiple projects and priorities in a fast-paced environment.
• Proficiency in CRM tools and other relevant software/database applications.
• Strong organizational and project management skills
• Experience with government-funded programs or grant reporting (asset)

Why Join Us?

• Opportunity to make a meaningful impact by enhancing workforce solutions programs and community involvement.

• Collaborative and inclusive work environment focused on a mentorship culture

• Professional development and career advancement opportunities.

• Competitive salary and benefits package.

The applicant must reside in BC.