Legal Assistant – Property Law

Are you looking to grow your career in a structured legal environment where your administrative expertise directly supports the successful management of real estate law matters? This permanent opportunity offers diverse responsibilities, a flexible schedule, competitive benefits, ongoing training, and an environment that encourages professional growth.

What is in it for you:

• Competitive salary of 70K-80K.
• Permanent full-time position, 35 hours per week.
• Flexible start time between 8:30 am and 9:00 am.
• Four days per week in the office starting in September.
• Three weeks of vacation starting in your first year.
• Comprehensive group benefits from day one, including dental, vision, and mental health coverage of up to $3,000.
• Employer-paid family coverage.
• 2% RRSP contribution after one year of service.
• $750 annual wellness allowance (fitness equipment, Apple Watch, etc.).
• $700 annual training budget plus four in-person training days.
• Opportunities to participate in internal committees and professional development initiatives.

Responsibilities:

• Provide administrative and legal secretarial support to real estate law professionals.
• Review, edit, format, and transcribe a variety of legal documents.
• Compare documents using Litera Compare.
• Update client lists.
• Perform photocopying, printing, and document scanning.
• Monitor internal and external calls and initiate conference calls as required.
• Manage lawyers' calendars and email correspondence.
• Open new files and ensure ongoing administrative follow-up.
• Enter and update information in OnePlace.
• Coordinate travel arrangements and book hotels, restaurants, vehicles, and meeting rooms.
• Organize meetings, videoconferences, and client meetings, including catering arrangements.
• Prepare conflict search requests and follow up as required.
• Perform daily time-entry follow-up, as well as weekly and monthly reviews.
• Prepare monthly billing.
• Prepare expense reports, cheque requests, and trust account bank transfer requests.
• Prepare presentation materials as required.
• Maintain filing, reminder, and records management systems.
• Collaborate with other legal professionals, legal assistants, students, and articling students as required.
• Commission affidavits and administer oaths for lawyers and clients.

What you will need to succeed:

• Diploma in Legal Secretarial Studies or an equivalent qualification.
• 7 years of experience in a private law firm supporting one or more legal professionals, ideally including a partner.
• Bilingual in English and French to support clients in both languages.
• Excellent verbal and written communication skills.
• Knowledge of legal procedures and practices.
• Proficiency with Microsoft Office and standard office software.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Strong team player.
• Exceptional attention to detail.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.