About the role
Location:
123 Pioneer Drive, Unit B209, Kitchener, Ontario, N2P 2A3
Reporting to the Senior Property Manager, this position is responsible for assisting with overall management and administration of an extensive portfolio. The portfolio may consist of both directly owned and co-owned properties. The candidate with strong operational, facility management background would be an asset in this team environment.
Responsibilities:
- Work with Senior Property Manager to meet asset & property management objectives.
- Assist in Building operation inspections, develop course of action for problem resolution and initiates corrective action.
- Respond to emergencies including occasional after hours on call duties.
- Respond to tenant problems and complaints; conduct investigation and initiate corrective action.
- Monitor incoming site inspection reports and deal with issues reported as required.
- Visit sites on a regular basis to ensure the standard of the company’s practices are adhered to.
- Assist in coordination of all audit process requirements such as, insurance tracking, and vendor set up and compliance as determined by Property Manager.
- Process preliminary monthly rent roll reports, and communicate ongoing rental billing changes to tenants, and assist Property Managers in monthly approval process.
- Take responsibility for Accounts Receivable for the portfolio to ensure all monthly rents, charge backs and year end invoicing is collected in a timely manner
- Assist in the preparation of quarterly management reports and annual budget preparation as requested.
- Liaise with leasing and development on items pertaining to the portfolio when required, i.e. showing of vacant units etc.
- Perform all administrative functions relating to property management including managing contractual requirements of tenant leases, paying invoices, and collecting rental payments.
- Provide assistance for accruals and monthly reporting including variance comments and financial analysis.
- Assist in Health and Safety for best practices.
Qualifications:
- Candidate should possess post-secondary education.
- 5 years of experience as a Property Administrator or Assistant Property Manager within a real estate industry or Operations experience, is preferred.
- Pursuing a property management designation is an asset, such as: RPA, FMA or CPM.
- Strong understanding of property accounting and ability to interpret financial data.
- Detail oriented; ability to work under pressure and deliver timely and accurate results.
- Proficiency in Microsoft Office and other property management applications (Angus, SAP, Yardi, Argus or JDE).
- Proven organizational and multi-tasking skills.
- Strong communication skills both written and oral.
- Self-motivated, professional, and flexible.
- Ability to work both independently and with others collaboratively in a team environment.
- Strong technical and organizational skills.
- Skilled in customer service and tenant relations.
- Must be able to travel and possess a valid driver’s license.
About Choice Properties
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties’ portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.
Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.
Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.
Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.
Number of Openings:
1
Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.
About Choice Properties REIT
Choice Properties is a leading Real Estate Investment Trust that creates enduring value through the ownership, operation and development of high-quality commercial and residential properties.
We believe that value comes from creating spaces that improve how our tenants and communities come together to live, work, and connect. We strive to understand the needs of our tenants and manage our properties to the highest standard. We aspire to develop healthy, resilient communities through our dedication to social, economic, and environmental sustainability. In everything we do, we are guided by a shared set of values grounded in Care, Ownership, Respect and Excellence.
About the role
Location:
123 Pioneer Drive, Unit B209, Kitchener, Ontario, N2P 2A3
Reporting to the Senior Property Manager, this position is responsible for assisting with overall management and administration of an extensive portfolio. The portfolio may consist of both directly owned and co-owned properties. The candidate with strong operational, facility management background would be an asset in this team environment.
Responsibilities:
- Work with Senior Property Manager to meet asset & property management objectives.
- Assist in Building operation inspections, develop course of action for problem resolution and initiates corrective action.
- Respond to emergencies including occasional after hours on call duties.
- Respond to tenant problems and complaints; conduct investigation and initiate corrective action.
- Monitor incoming site inspection reports and deal with issues reported as required.
- Visit sites on a regular basis to ensure the standard of the company’s practices are adhered to.
- Assist in coordination of all audit process requirements such as, insurance tracking, and vendor set up and compliance as determined by Property Manager.
- Process preliminary monthly rent roll reports, and communicate ongoing rental billing changes to tenants, and assist Property Managers in monthly approval process.
- Take responsibility for Accounts Receivable for the portfolio to ensure all monthly rents, charge backs and year end invoicing is collected in a timely manner
- Assist in the preparation of quarterly management reports and annual budget preparation as requested.
- Liaise with leasing and development on items pertaining to the portfolio when required, i.e. showing of vacant units etc.
- Perform all administrative functions relating to property management including managing contractual requirements of tenant leases, paying invoices, and collecting rental payments.
- Provide assistance for accruals and monthly reporting including variance comments and financial analysis.
- Assist in Health and Safety for best practices.
Qualifications:
- Candidate should possess post-secondary education.
- 5 years of experience as a Property Administrator or Assistant Property Manager within a real estate industry or Operations experience, is preferred.
- Pursuing a property management designation is an asset, such as: RPA, FMA or CPM.
- Strong understanding of property accounting and ability to interpret financial data.
- Detail oriented; ability to work under pressure and deliver timely and accurate results.
- Proficiency in Microsoft Office and other property management applications (Angus, SAP, Yardi, Argus or JDE).
- Proven organizational and multi-tasking skills.
- Strong communication skills both written and oral.
- Self-motivated, professional, and flexible.
- Ability to work both independently and with others collaboratively in a team environment.
- Strong technical and organizational skills.
- Skilled in customer service and tenant relations.
- Must be able to travel and possess a valid driver’s license.
About Choice Properties
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties’ portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.
Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.
Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.
Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.
Number of Openings:
1
Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.
About Choice Properties REIT
Choice Properties is a leading Real Estate Investment Trust that creates enduring value through the ownership, operation and development of high-quality commercial and residential properties.
We believe that value comes from creating spaces that improve how our tenants and communities come together to live, work, and connect. We strive to understand the needs of our tenants and manage our properties to the highest standard. We aspire to develop healthy, resilient communities through our dedication to social, economic, and environmental sustainability. In everything we do, we are guided by a shared set of values grounded in Care, Ownership, Respect and Excellence.