Store Administrator, Hourly Part Time Day
Top Benefits
About the role
Location
785 Dakota St., Unit 1, Winnipeg, Manitoba, R2M 5M3
At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day.
With more than 1,300 locally owned and operated stores from coast to coast, the Shoppers Drug Mart network is more than a great place to shop, it’s a great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career and for all Canadians.
Why this role is important?
Summary
Administer the accounting related functions within the store supporting sales, inventory, payroll, and benefits reporting and other financial requirements in order to achieve the financial objectives of the store(s).
Duties & Responsibilities
Accounts Payable
Verify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.
Process invoices for payment based on respective vendor payment method.
Identify any discrepancies between invoice cost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
Review SDM weekly statements for invoices, inter-store transfers and corporate charges.
Allocate charges paid through the store credit card on a periodic basis.
Process store-to-store payments
Complete the new vendor setup form for frequently used vendors for central processing.
Accounts Receivable
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Process and reconcile all adjustments to the A/R sub ledger.
Maintain and review detailed AR aging each period and follow-up on collection activities.
Action Vendors’ Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due date
Setup AR and billing for store-to-store receivables.
Generate and distribute Customer AR Statements on a monthly/periodic basis.
Maintain customer profiles for new & existing customers and ensure all related receivables are associated with the account.
Reconcile sales details from the cash register daily. Determine whether cash overage or shortage occurred and investigate to determine cause of any shortage or overage.
Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.
Expenses
Audit allocation of expenses to ensure correct accounts are charged
Payroll
Review timesheets against payroll posting and advise the manager of any discrepancies.
Ensure payroll is processed on time every two weeks.
Employee Benefit Administration: Enroll eligible employees in the program and ensure terminated employees are removed from the program.
Ensure employee personal data is accurate provide discrepancies to manager.
Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.
Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.
Ensure all other employment programs are recorded accurately.
Complete all legislated benefit filings accurately and submitted on time.
[Quebec] Complete all necessary documentation in a timely manner for CNESST to ensure future payments to injured employees or employees on preventative maternity leave.
Maintain PDP enrollment for eligible employees.
General
Prepare Period End Binder with required documents, review and forward to Associate.
Review period end cash clearing template and investigate discrepancies.
Complete the necessary inventory day forms, including the cutoff worksheet, and liaise with the Central Inventory Accounting team.
Comply with all health and safety regulations.
Comply with internal audit controls.
Financial Process Optimization (FPO) webforms
Complete reconciliation of balance sheet and other accounts, action discrepancies and submit weekly financial process webforms (FPO) to Central Office by due dates.
Skills, Experience & Education
This position requires a demonstrated level of initiative and judgment in order to organize and prioritize tasks, delegate workload and work well with others.
Minimum of 2Y of accounting experience and/or formal accounting post-secondary education.
Requires an understanding of inter-related work processes and is able to adapt to different assignments.
Proficient with MS spreadsheets and basic computer skills to prepare documentations and produce reports.
Proven time management skills, ability to plan, set and assign work priorities to meet performance goals.
Adaptable to set and prioritize work with varying exceptions. Able to work with diverse personalities and styles.
Able to communicate verbally and in writing with group of stakeholders and individuals.
Attention to detail and acumen for placing/having thorough checks in place.
Business acumen - knowledge of accounting guidelines, principles and procedures.
WORKING CONDITIONS
Ability to work flexible shifts which may include occasional evenings and weekends
Physical Requirements
Ability to lift up-to 20 pounds
General office work
HR – Standards for Privacy and confidentiality policies
The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.
Why work at Shoppers Drug Mart?
Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand. Benefit from a purchase discount program, competitive pay and online learning through Academy.
Take ownership of your work and find more ways to care about your work, co-workers, customers and community.
How You’ll Succeed
At Shoppers Drug Mart Inc., we seek great people to continually strengthen our culture. We believe great people model our values, are authentic, build trust and make connections.
If that sounds like you, and you are open-minded, responsive to change and up to the challenges provided in a fast-paced retail environment, apply today.
Employment Type
Part time
Type Of Role
Regular
Shoppers Drug Mart Inc. recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.
Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.
#EN
#FS #SDMR #MB
Not the right fit? Search for Store Administrator, Hourly Part Time Day jobs in Winnipeg, Manitoba, Canada
About Loblaw Companies Limited
Our Purpose – Live Life Well
Loblaw Companies Limited is Canada’s food and pharmacy leader, the nation’s largest retailer, and the majority unit holder of Choice Properties Real Estate Investment Trust. Loblaw – and its portfolio of grocery, health and beauty, financial services and apparel businesses – provides Canadians with an unparalleled mix of value, assortment and convenience, and offers Canadians two of the country’s most recognized brands – President’s Choice and no name.
The acquisition of Shoppers Drug Mart, along with the powerful Life Brand and Optimum brand, has only served to reinforce our leadership position in the marketplace. As well, our PC Plus program, omni-channel efforts and multicultural merchandising offerings continued to be points of differentiation for our customer experience.
In 2019, Loblaw has been recognized as one of Canada’s Top 100 Employers, Best Diversity Employers by Mediacorp Canada Inc.
IMPORTANT NOTE ABOUT FRAUD AFFECTING OUR JOBSEEKERS.
Please be advised that recruitment fraud has affected a number of Canadian companies. In such schemes, individuals posing as legitimate recruiters may request personal information and payment from those seeking employment.
Loblaw Companies Limited, its subsidiaries, and recruiting agencies will never ask for payment at any stage in the recruitment process. All legitimate postings may be accessed via our career website.
Similar Jobs
Store Administrator, Hourly Part Time Day
Top Benefits
About the role
Location
785 Dakota St., Unit 1, Winnipeg, Manitoba, R2M 5M3
At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day.
With more than 1,300 locally owned and operated stores from coast to coast, the Shoppers Drug Mart network is more than a great place to shop, it’s a great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career and for all Canadians.
Why this role is important?
Summary
Administer the accounting related functions within the store supporting sales, inventory, payroll, and benefits reporting and other financial requirements in order to achieve the financial objectives of the store(s).
Duties & Responsibilities
Accounts Payable
Verify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.
Process invoices for payment based on respective vendor payment method.
Identify any discrepancies between invoice cost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
Review SDM weekly statements for invoices, inter-store transfers and corporate charges.
Allocate charges paid through the store credit card on a periodic basis.
Process store-to-store payments
Complete the new vendor setup form for frequently used vendors for central processing.
Accounts Receivable
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Process and reconcile all adjustments to the A/R sub ledger.
Maintain and review detailed AR aging each period and follow-up on collection activities.
Action Vendors’ Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due date
Setup AR and billing for store-to-store receivables.
Generate and distribute Customer AR Statements on a monthly/periodic basis.
Maintain customer profiles for new & existing customers and ensure all related receivables are associated with the account.
Reconcile sales details from the cash register daily. Determine whether cash overage or shortage occurred and investigate to determine cause of any shortage or overage.
Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.
Expenses
Audit allocation of expenses to ensure correct accounts are charged
Payroll
Review timesheets against payroll posting and advise the manager of any discrepancies.
Ensure payroll is processed on time every two weeks.
Employee Benefit Administration: Enroll eligible employees in the program and ensure terminated employees are removed from the program.
Ensure employee personal data is accurate provide discrepancies to manager.
Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.
Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.
Ensure all other employment programs are recorded accurately.
Complete all legislated benefit filings accurately and submitted on time.
[Quebec] Complete all necessary documentation in a timely manner for CNESST to ensure future payments to injured employees or employees on preventative maternity leave.
Maintain PDP enrollment for eligible employees.
General
Prepare Period End Binder with required documents, review and forward to Associate.
Review period end cash clearing template and investigate discrepancies.
Complete the necessary inventory day forms, including the cutoff worksheet, and liaise with the Central Inventory Accounting team.
Comply with all health and safety regulations.
Comply with internal audit controls.
Financial Process Optimization (FPO) webforms
Complete reconciliation of balance sheet and other accounts, action discrepancies and submit weekly financial process webforms (FPO) to Central Office by due dates.
Skills, Experience & Education
This position requires a demonstrated level of initiative and judgment in order to organize and prioritize tasks, delegate workload and work well with others.
Minimum of 2Y of accounting experience and/or formal accounting post-secondary education.
Requires an understanding of inter-related work processes and is able to adapt to different assignments.
Proficient with MS spreadsheets and basic computer skills to prepare documentations and produce reports.
Proven time management skills, ability to plan, set and assign work priorities to meet performance goals.
Adaptable to set and prioritize work with varying exceptions. Able to work with diverse personalities and styles.
Able to communicate verbally and in writing with group of stakeholders and individuals.
Attention to detail and acumen for placing/having thorough checks in place.
Business acumen - knowledge of accounting guidelines, principles and procedures.
WORKING CONDITIONS
Ability to work flexible shifts which may include occasional evenings and weekends
Physical Requirements
Ability to lift up-to 20 pounds
General office work
HR – Standards for Privacy and confidentiality policies
The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.
Why work at Shoppers Drug Mart?
Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand. Benefit from a purchase discount program, competitive pay and online learning through Academy.
Take ownership of your work and find more ways to care about your work, co-workers, customers and community.
How You’ll Succeed
At Shoppers Drug Mart Inc., we seek great people to continually strengthen our culture. We believe great people model our values, are authentic, build trust and make connections.
If that sounds like you, and you are open-minded, responsive to change and up to the challenges provided in a fast-paced retail environment, apply today.
Employment Type
Part time
Type Of Role
Regular
Shoppers Drug Mart Inc. recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.
Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.
#EN
#FS #SDMR #MB
Not the right fit? Search for Store Administrator, Hourly Part Time Day jobs in Winnipeg, Manitoba, Canada
About Loblaw Companies Limited
Our Purpose – Live Life Well
Loblaw Companies Limited is Canada’s food and pharmacy leader, the nation’s largest retailer, and the majority unit holder of Choice Properties Real Estate Investment Trust. Loblaw – and its portfolio of grocery, health and beauty, financial services and apparel businesses – provides Canadians with an unparalleled mix of value, assortment and convenience, and offers Canadians two of the country’s most recognized brands – President’s Choice and no name.
The acquisition of Shoppers Drug Mart, along with the powerful Life Brand and Optimum brand, has only served to reinforce our leadership position in the marketplace. As well, our PC Plus program, omni-channel efforts and multicultural merchandising offerings continued to be points of differentiation for our customer experience.
In 2019, Loblaw has been recognized as one of Canada’s Top 100 Employers, Best Diversity Employers by Mediacorp Canada Inc.
IMPORTANT NOTE ABOUT FRAUD AFFECTING OUR JOBSEEKERS.
Please be advised that recruitment fraud has affected a number of Canadian companies. In such schemes, individuals posing as legitimate recruiters may request personal information and payment from those seeking employment.
Loblaw Companies Limited, its subsidiaries, and recruiting agencies will never ask for payment at any stage in the recruitment process. All legitimate postings may be accessed via our career website.