Job Title: Office Administrator – North American Rail Products

Location: Argyle, MB

Employment Type: Full time

Job Summary:
Reporting to the Operations Coordinator, the Office Administrator is a key role supporting the daily administrative operations of a fast-paced manufacturing shop. This position requires a highly organized and detailed individual to ensure smooth office functions, accurate financial record keeping and timely support to various departments.

Key Responsibilities:

• Supporting the payroll process by gathering and verifying employee time records and submitting date to payroll entry systems
• Entering receipts, statements and other financial documents into accounting systems with accuracy and timeliness
• Assist with invoice processing, vendor communications and reconciliation of accounts payable records
• Monitor inventory levels of office supplies and sundries, place orders and maintain organized storage
• Create and manage purchase orders and order entries into CMIC software, ensuring accuracy and compliance with company procedures
• Maintain organized filing systems (digital and physical) for financial and administrative records
• Provide support to management and shop staff as needed, including scheduling, communications and coordination of office activities
• Perform additional duties as needed

Qualifications and Skills:

• Strong attention to detail and accuracy in administrative tasks
• Proven experience in office administration, preferably in a manufacturing or industrial setting
• Familiarity with CMIC or similar ERP systems is an asset
• Basic understanding of payroll and accounting principles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent attention to detail and problem-solving abilities
• Ability to work independently and as part of a team in a fast-paced environment

Job Requirement:

• Completion of Grade 12 or equivalent is required
• Diploma or Certificate in Office Administration or Business administration is preferred
• Reliable transportation is required

Work Environment:

• Collaborative and inclusive team culture
• Office located in a busy manufacturing environment
• May require interaction with shop floor personnel
• Sitting for long periods
• Standard office hours

We appreciate all applicants for their interest; however, only those selected for an interview will be contacted.

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