Job Title: Facility & Administration Executive Department: Administration / Facilities Management

Location: Bangalore

Experience: 2–5 Years

Qualification: Graduate in any discipline

Job Summary The Facility & Administration Executive is responsible for managing day-to-day administrative, facility management, and site support operations to ensure smooth functioning of office/site activities. The role includes vendor coordination, office maintenance, documentation, housekeeping supervision, travel arrangements, and ensuring compliance with organizational standards.

Roles And Responsibilities Facility Management

• Oversee housekeeping, hygiene, and overall upkeep of office/site premises.
• Ensure regular maintenance of office infrastructure (electrical, plumbing, furniture, equipment, etc.).
• Monitor functioning of utilities such as electricity, water supply, gensets, and AC units.
• Maintain AMC schedules and coordinate with vendors for timely servicing and repairs.
• Ensure safety, security, and cleanliness of office/store/worksite areas.

Administration & Operations

• Manage office supplies, stationery, pantry items, and maintain consumption records.
• Coordinate travel, accommodation, and logistics arrangements for employees and visitors.
• Maintain attendance registers, visitor logs, asset registers, and other admin documentation.
• Support onboarding of new employees at the site (ID cards, seating, induction essentials).
• Track admin expenses, prepare MIS reports, and support budget monitoring.
• Ensure adherence to company policies and administrative procedures at the site.

Vendor Management

• Identify and coordinate with vendors for housekeeping, security, transportation, and facility requirements.
• Verify vendor bills, monitor service quality, and support contract renewals.
• Assist in procurement of admin-related materials/services as per requirement.

Compliance & Safety

• Ensure statutory and safety compliance at the site (fire safety, PPE tracking, emergency preparedness).
• Support audits related to facilities, admin documentation, and compliance checks.
• Maintain records of agreements, licenses, maintenance logs, and inspection reports.

Support Activities

• Coordinate internal events, meetings, and site visits.
• Assist project teams with admin-related assistance and documentation.
• Provide general support for internal communication, letters, and notices.

Qualifications

• Bachelor’s degree in Business Administration, Commerce, Arts, or an equivalent discipline.
• 2–5 years of experience in admin/facility roles, preferably in infrastructure, construction, or railway projects.
• Knowledge of facility operations, vendor management, and admin processes.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with ERP systems is an added advantage.