About us

For more than three decades, KPMB Architects has evolved in response to a changing world and worked to change it for the better. Guided by our purpose and anchored by our values, KPMB crafts design solutions that catalyze positive change.

As a full-service practice working across Canada and the United States, we provide expertise in building design, interior design, master planning, workplace strategy, project management, stakeholder engagement, and sustainable design. KPMB has designed and delivered projects totaling more than 31 million square feet in a diverse range of sectors, including education, healthcare, scientific research, arts and culture, government, corporate, hospitality, recreation, and mixed-use development.

With uncompromising rigor and close attention to the increasingly complex needs of the world around us, our diverse team devotes their expertise, passion, and creativity to solve today’s challenges and unlock new opportunities for our clients and the communities we serve.

The role

KPMB is seeking a highly organized and personable Administrative Assistant to join our team. This role is integral in ensuring that our office runs smoothly and efficiently by providing exceptional front desk and administrative support. The ideal candidate will demonstrate excellent communication and organization skills, along with the ability to manage multiple tasks simultaneously. The role demands a proactive, self-motivated individual who demonstrates initiative and a friendly demeanor.

The main focus of the role is to ensure that all visitors and calls receive a warm welcome. This role is also responsible for the coordination of shipping/receiving, office supply management and additional administrative tasks. On an occasional basis you will assist in event coordination to support various company activities and initiatives, which may require working evening. Ultimately, you will contribute to the positive image of KPMB and the efficient operation of our office.

Select key responsibilities:

• Greet and welcome visitors including clients, venders, candidates and industry stakeholders, managing inquiries and ensuring they are directed to the appropriate person or department.
• Handling all incoming and outgoing mail and courier (shipping and receiving).
• Responsible for daily office upkeep including the maintenance of office common areas (reception, mailroom, print rooms, employee lounge, and meeting rooms).
• Assist in the coordination of meeting room bookings, room set up, catering, and cleanup.
• Manage inventory coordination of office supplies, including communicating with vendors, suppliers, and service providers.
• Assistance in event planning, organization, coordination, and cleanup.
• Support other departments with administrative tasks when required.

Candidate Profile + Qualifications:

• Minimum 1 year of work experience in a receptionist role, front office representative, or similar role
• Previous experience in event coordination and planning is an asset
• Excellent organizational and administrative skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.)
• Proficiency in AV system troubleshooting is an asset
• Excellent verbal and written communication skills
• Ability to prioritize multiple tasks efficiently
• Commitment to delivering outstanding customer service in a positive and professional manner
• Ability to work well independently and as part of a collaborative team environment

Why work with us

Founded in 1987, KPMB Architects has evolved a diverse portfolio of architectural projects with a focus on building healthy, vibrant cities and communities. KPMB has grown to 100+ employees and is recognized for its highly collaborative, supportive, and with a wide variety of experience and education. Some of our team members have grown with the firm from the beginning of their careers to become leaders, while others have joined at various points in their career and bring innovative ideas and approaches. We provide a learning environment where teaching, mentoring, and collaboration is a part of our DNA. At KPMB, there are many opportunities to share your many skills, get involved in firm activities outside of project work, and contribute to our initiatives that give back.

KPMB is committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. KPMB Architects is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status.

Salary range: Compensation starts at an annualized base salary of $55,000.00.

Transportation and bike storage: A daily free shuttle bus between Union Station and KPMB’s office is provided for all staff who use the subway system or GO transit, from Monday to Thursday. Underground bicycle parking is also available.