Description

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

We are looking for a motivated and detail-oriented Admin Project Coordinator to join our Capital Management Division. In this role, you will provide essential support across a variety of projects and programs, assisting the Project Management team through the full life cycle of new strategic and CapEx initiatives. This position reports directly to the Director, Project Management and New Initiatives and plays a key role in ensuring the successful delivery of projects.

Key Responsibilities

• Assist with project planning, scheduling and tracking to keep initiatives on time and on budget.
• Prepare, maintain and distribute project documentation, reports and meeting minutes.
• Coordinate communication between internal teams, contractors and consultants
• Support procurement activities, including preparing requisitions, processing invoices, tracking contracts, managing purchase orders and review contractor reports.
• Maintain project files and ensure records are accurate, organized and up to date.
• Monitor progress and flag potential risks, issues or delays to the Project Management team.
• Develop standard and ad hoc reports for management and team use;
• Assist with research and compilation of data necessary to complete progress reports in a timely manner
• File all project related materials in SharePoint and update Excel reports

Qualifications

• Completion of post-secondary diploma or degree in a related field
• Previous experience in a project coordinator or administrative role is preferred
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Analytical and problem-solving abilities, with strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and ability to adapt to project management tools
• Experience in scheduling and administering meetings (Outlook cadence, agenda publishing, recording minutes, capture action items, follow-up)
• Experience using Microsoft Teams platform
• Strong communication skills, both written and verbal, to effectively interact with team members and stakeholders
• Demonstrated confidence in engaging with external partners, including C-Suite level
• Ability to work collaboratively in a team environment and independently when required
• Proactive and self-motivated, with a willingness to take ownership of assigned tasks

Flexibility to adapt to changing priorities and handle multiple projects simultaneously

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.