“Join us in building Careers and shaping Experiences Beyond the Box”

About Us

At Atlantic Packaging, every box tells a story and yours begins here. As a proudly Canadian-owned company with over 80 years of excellence in the corrugated packaging industry with operations within North America (Ontario, Quebec and United States), we’re committed to sustainability, customer excellence and community impact. Since 1945, we’ve supported local jobs and built a legacy of trust with our clients and team members. At Atlantic, your ideas matter, your growth is supported and your work makes a real impact.

The Opportunity

We are seeking an experienced and proactive Legal Executive Assistant to the Chief Financial Officer (CFO) to join our team at our Corporate Office in Scarborough. Reporting directly to the CFO, the Executive Assistant will provide high-level administrative and executive support in a fast-paced and confidential environment. This role demands a high degree of professionalism, discretion, and initiative. The successful candidate will also work collaboratively with other Executive Team Members and key internal and external stakeholders, including legal counsel, consultants, shareholders, and municipal representatives.

What You’ll Do

• Provide comprehensive executive support to the CFO, including managing schedules, organizing meetings, prioritizing communications, and preparing confidential documents.
• Draft, review, and send communications on behalf of the CFO.
• Organize and coordinate Board and governance-related meetings, ensuring timely distribution of materials and follow-up.
• Liaise with shareholders, legal representatives, consultants, and external partners, including possible coordination with municipalities and lobbying groups on community and planning matters.
• Plan and execute large-scale events and projects (e.g., holiday events, employee clothing programs, offsite meetings), often requiring collaboration across departments and functions.
• Maintain and organize both physical and electronic filing systems with attention to detail and data integrity.
• Read, understand, and provide initial review of legal documents and basic contracts; legal experience is considered an asset.
• Manage travel bookings, itineraries, and expense reports for the CFO.
• Coordinate, compile, and format materials for presentations, board meetings, and other high-level forums.
• Conduct research, compile background information, and prepare briefing materials for the CFO as needed.
• Anticipate and prioritize the CFO’s needs, demonstrating sound judgment and a high level of initiative.
• Assist with additional projects and tasks as required.

What You Bring

• 5+ years of executive-level administrative experience, ideally supporting C-suite executives in a corporate or legal environment.
• Post-secondary education in business administration, office management, or related field is preferred.
• Exceptional written and verbal communication skills to effectively collaborate with teams and stakeholders
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong organizational and time-management skills, with the ability to juggle multiple priorities under pressure.
• Excellent interpersonal skills and the ability to interact with individuals at all levels inside and outside the organization.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with board management software is an asset.
• Experience coordinating events and managing large-scale administrative projects.
• Logical thinker with the ability to make independent decisions and follow through on tasks with minimal supervision.
• Strong problem-solving skills with the ability to analyze challenges, identify solutions and implement effective strategies.
• Legal knowledge or experience working with contracts and legal counsel is a strong asset.

What We Offer

• Comprehensive health, dental and vision coverage (dependents included)
• Teamwork-focused culture with sustainability initiatives and social events
• A culture of appreciation through a point-based recognition
• Opportunities for advancement and internal movement
• Education assistance for continuous skill development
• Academic scholarships for employees’ children
• Safety equipment and PPE support program
• Retirement savings and wellness initiatives

Inclusion and Accessibility

Atlantic Packaging is committed to fostering an inclusive, accessible and respectful environment for all candidates. If you require accommodation during the hiring process, please contact our Talent Acquisition team—we’re here to support you.

We sincerely thank all applicants for their interest in joining Atlantic Packaging. While we appreciate the time and effort invested, only those selected for an interview will be contacted.