Scheduling Coordinator - Staffing Office
Top Benefits
About the role
About the Opportunity
Reporting to the Zone Scheduling Manager and working in collaboration with the Assistant Manager and Scheduling Operations Advisor for the zone or program scheduling offices, this position is responsible for two main streams of work related to; scheduling and time entry. For scheduling; Coordinators will facilitate schedule builds and management which includes organizing for biannual and last‑minute requests, contractual obligations regarding builds and postings, identifying needs, ensuring daily numbers are balanced, and handling changes due to leaves and attrition. For time entry; Coordinators are responsible for corrections and investigations for their portfolio and working with the managers to ensure accuracy is a priority.
The Coordinator acts as a liaison for the areas they serve, through regular communication and validating their portfolio is up to date related to; contact lists, reporting, auditing, and processes compliance. This role will be key to supporting all employees, managers and teams within the organization keeping a clear focus on service and the organizations mission, vision and values in all their interactions.
About You
We would love to hear from you if you have the following:
- Completion of Grade 0 or equivalent
- Completion of an office administration, business program or other equivalent degree/diploma required. Equivalent experience may be considered.
- Minimum of two years of related experience in a healthcare or customer services environment
- Previous experience with staffing and scheduling required
- Experience working with multiple collective agreements
- Ability to type 40‑60 WPM
- Effective communication skills
- Knowledge of Microsoft Excel, SharePoint, LMS, Teams, Smart Sheet, Star, Meditech and SAP
- Ability to problem solve
- Ability to provide excellent customer service
- Competencies in other languages an asset, French preferred
A skill test will be included as part of the selection process. Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Full‑Time, Long‑Assignment; 70 Hours Bi‑weekly
- Approximately 1 year
Compensation and Benefits
$28.80 - $31.77 hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long‑term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your of this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self‑identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self‑identify.
Job Segment: Counseling, Public Health, SAP, ERP, Clerical, Healthcare, Administrative, Technology
About Nova Scotia Health Authority
We are Nova Scotia Health. We are rural and urban. We are in hospitals, health centres and community. We serve individuals and communities from Yarmouth to Cape Breton, from Amherst to Halifax, and everything in between.
We are researchers and learners, looking for new ways to prevent and treat disease and maintain health. We are partners – with community groups, schools, government, foundations and auxiliaries, community health boards and, most importantly, with you.
Most of all, we are a community of caring, compassionate people who care deeply about health, healing and learning. Together with you, we will create a healthier Nova Scotia.
Mission: Working together to achieve excellence in health, healing and learning
Vision: Healthy people, healthy communities – for generations
Scheduling Coordinator - Staffing Office
Top Benefits
About the role
About the Opportunity
Reporting to the Zone Scheduling Manager and working in collaboration with the Assistant Manager and Scheduling Operations Advisor for the zone or program scheduling offices, this position is responsible for two main streams of work related to; scheduling and time entry. For scheduling; Coordinators will facilitate schedule builds and management which includes organizing for biannual and last‑minute requests, contractual obligations regarding builds and postings, identifying needs, ensuring daily numbers are balanced, and handling changes due to leaves and attrition. For time entry; Coordinators are responsible for corrections and investigations for their portfolio and working with the managers to ensure accuracy is a priority.
The Coordinator acts as a liaison for the areas they serve, through regular communication and validating their portfolio is up to date related to; contact lists, reporting, auditing, and processes compliance. This role will be key to supporting all employees, managers and teams within the organization keeping a clear focus on service and the organizations mission, vision and values in all their interactions.
About You
We would love to hear from you if you have the following:
- Completion of Grade 0 or equivalent
- Completion of an office administration, business program or other equivalent degree/diploma required. Equivalent experience may be considered.
- Minimum of two years of related experience in a healthcare or customer services environment
- Previous experience with staffing and scheduling required
- Experience working with multiple collective agreements
- Ability to type 40‑60 WPM
- Effective communication skills
- Knowledge of Microsoft Excel, SharePoint, LMS, Teams, Smart Sheet, Star, Meditech and SAP
- Ability to problem solve
- Ability to provide excellent customer service
- Competencies in other languages an asset, French preferred
A skill test will be included as part of the selection process. Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Full‑Time, Long‑Assignment; 70 Hours Bi‑weekly
- Approximately 1 year
Compensation and Benefits
$28.80 - $31.77 hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long‑term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your of this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self‑identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self‑identify.
Job Segment: Counseling, Public Health, SAP, ERP, Clerical, Healthcare, Administrative, Technology
About Nova Scotia Health Authority
We are Nova Scotia Health. We are rural and urban. We are in hospitals, health centres and community. We serve individuals and communities from Yarmouth to Cape Breton, from Amherst to Halifax, and everything in between.
We are researchers and learners, looking for new ways to prevent and treat disease and maintain health. We are partners – with community groups, schools, government, foundations and auxiliaries, community health boards and, most importantly, with you.
Most of all, we are a community of caring, compassionate people who care deeply about health, healing and learning. Together with you, we will create a healthier Nova Scotia.
Mission: Working together to achieve excellence in health, healing and learning
Vision: Healthy people, healthy communities – for generations