Work Type: Co-op Position - Temporary Full Time until August 21, 2026

Location: WRHN @ Midtown (formerly Grand River Hospital, KW Campus)

This role is being advertised to fill a n existing vacancy .

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the center of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary :

The H uman R esources Data & Systems Co‑op Student will support project‑based work within the People & Culture Experience (PCE) team, contributing to initiatives focused on improving the quality, consistency, and documentation of HR data.

This role will support the review and documentation of HR data elements, assist with organizing and validating data used across projects, and help ensure information is clearly defined and ready for use in future system reporting and analysis. The student will work closely with project leads and subject matter experts, contributing to structured project work while gaining exposure to how HR data is managed and maintained in a complex organization.

Responsibilities:

• Support the completion of the HR data dictionary by documenting clear, plain‑language definitions for HR data fields (e.g., employee status, employment type, position status).

• Compare how the same data elements are defined and used across different HR systems and data sources.

• Document inconsistencies, assumptions, and outstanding questions for follow‑up and clarification.

• Update documentation based on feedback and confirmed definitions.

• Review spreadsheets and system extracts to identify missing, inconsistent, or unclear values.

• Flag potential data quality issues (e.g., values that don’t align, unclear status meanings).

• Support basic data validation and clean‑up activities under guidance, using established formats and instructions.

• Maintain logs or trackers to ensure work is organized and traceable.

• Use checklists, to‑do lists, and follow‑up logs to manage multiple small tasks and deadlines.

• Prepare simple summaries or reference materials to support discussions with HR, Payroll, or system stakeholders.

• Escalate questions or uncertainty rather than making assumptions when data or direction is unclear.

Position R e quirements :

• Currently enrolled in a post‑secondary program (college or university) in Business, Health Administration, Information Systems, Data Analytics, or a related field.

• Strong attention to detail and comfort working with spreadsheets.

• Ability to stay organized when managing multiple tasks or datasets.

• Willingness to ask clarifying questions and seek guidance when unsure.

• Clear written communication skills and comfort documenting information accurately.

Preferred Requirements:

• Experience using Microsoft Excel , PowerBI and other SQL based reporting tools.

• Experience with HRIS, payroll and other related systems an asset.

• Interest in data, systems, or process improvement.

• Previous co‑op, internship, or academic project experience involving data, documentation, or analysis.

Application Instructions:

EMPLOYEES OF LEGACY GRAND RIVER HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING EMPATH .

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accorda nce with the Human Rights Code . WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive , barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicant s

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.