Job Title: Administrative Assistant – Canada Summer Jobs (CSJ) Project

Location: Mississauga

Organization: Muslim Association of Canada (MAC) – National Head Office

Duration: 8 weeks - 35 Hours per week

Job Summary

As an Administrative Assistant, you will provide secretarial support, manage databases, and generate reports. You will also coordinate meetings and events, assist with social media, and perform other assigned duties. Additionally, you will support the HR department in updating employee benefits records and drafting government grant applications.

Job Responsibilities

1. Administrative Assistant Duties

• Provide high-level support to management as needed
• Perform general secretarial tasks including:
  • Drafting and revising documents
  • Managing correspondence
  • Maintaining paper and digital files
  • Making photocopies, sending faxes and mail
  • Opening and following up on files
  • Maintaining calendars and preparing meeting minutes
• Receive, screen, and transfer phone calls and correspondence
• Administer and process changes in databases; produce reports
• Coordinate meetings and events:
  • Send notices and invitations
  • Arrange catering and room bookings
  • Manage travel for meeting participants
  • Provide post-meeting follow-up
• Provide logistical support for projects and special events
• Create, edit, and format reports, correspondence, and documentation
• Prepare routine correspondence
• Assist with content creation and management of social media and email newsletters
• Conduct web research and gather reports
• Perform other duties as assigned

2. HR Assistant Duties

• Update and maintain employee benefits records in compliance with Manulife guidelines
• Ensure accurate and timely processing of benefit-related information
• Draft and oversee government grant applications
• Assist HR in creating and maintaining necessary documentation

Why Join Us?

At MAC, we value teamwork, integrity, and service to the community. This role offers a meaningful opportunity to contribute while gaining hands-on experience in a dynamic and supportive environment.

Diversity, Inclusion & Accessibility

MAC is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and will provide accommodations throughout the hiring process upon request.

Eligibility Requirements (Canada Summer Jobs Program)

This position is funded by the Canada Summer Jobs (CSJ) program. To be eligible, applicants must:

• Be between 15 and 30 years of age at the start of employment
• Be a Canadian citizen, permanent resident, or a person granted refugee protection (Note: International students are not eligible)
• Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation