Job highlights

Nickel Zinc

Toronto, Ontario, Canada

Maternity leave approx. 12 months

Job ID

00026425VLML

Closing date

27/09/2025

Last Updated

17/09/2025

Do you take pleasure in being part of a supportive team and maintaining organization? Are you ready to grow within an international company? Do you thrive in a workplace where each day brings new, stimulating challenges? Would you like to be the go-to person who makes the team more efficient? Join us as our next Administrative Assistant and contribute to our global team's accomplishments!

The role in a nutshell:

In this role, you'll support finance and projects teams, managing multiple calendars, meetings, and agendas. Your role will encompass various tasks, from overseeing office operations to generating monthly reports and analyses that will significantly benefit these departments. If you have a passion for meaningful contributions, enjoy busy work environments, and seek to engage in a broader mission, keep reading.

More specifically, you will be expected to:

Oversee AppZen and Concur expense submissions, ensuring all reports align with company policies. Follow up diligently on flagged non-compliant items and provide timely support to employees to resolve any issues;

Input and digitize historical geological data to create a centralized digital database for the Exploration department;

Scan and archive historical documents for storage in the Closed Sites Archive;

Compile and deliver the NACS Monthly Report, providing actionable insights for management review;

Assist the Project Controller with CMF Monthly Reporting by validating reports and ensuring accuracy;

Refresh and maintain variance report data in Excel to support informed decision-making;

Prepare clear and professional monthly procurement presentation materials for leadership;

Track and document NACS team business trips, generating comprehensive reports for leadership;

Maintain and update the Organizational Chart to reflect current team structure accurately;

Organize internal meetings by coordinating agendas, scheduling invites, arranging catering, and managing access card requests;

Plan and coordinate team-building activities such as the monthly French Lunch & Learn and birthday celebrations;

Set up new user profiles in the CWT travel platform and guide new employees through the onboarding process;

Assist with outgoing mail and courier services. Respond to general inquiries and direct them to Reception. Provide day-to-day administrative assistance to ensure smooth office operations.

Do you have what it takes?

Relevant educational background;

Prior administrative assistant experience;

Proficiency in Microsoft Office Suite;

Experience with expense management software, including Concur and AppZen;

Mining industry experience or interest (preferred);

Collaborative professional with solid teamwork skills;

Highly methodical with a keen focus on precision;

Effective communication and interpersonal skills;

Able to navigate challenges and thrive in a demanding environment where changes are frequent;

Motivated problem solver with a constructive mindset;

Capable of maintaining high standards in every project completed.

Travel: Infrequent

Language: Advanced proficiency in English (verbal and written) is mandatory. The knowledge of French is beneficial.

Location: Office-based at our Toronto office

Only candidates with full working rights in Canada will be considered.

Glencore encourages diversity and provides an inclusive workplace. We provide and can arrange necessary support for applicants who may need assistance. (recruitment@glencore.ca)