Project Coordinator

Working under the direction of the Manager, and /or Project Manager, Planning & Redevelopment, the Project Coordinator, is responsible for the coordination of renovation planning, new construction and redevelopment of the facilities of the Hospital, as well as well as project-related administration and space management, correlating to hospital initiatives.

Further to this, the Project Coordinator, will coordinate and administer clinical and non-clinical space and furniture standards. This role will be responsible for project delivery of small-scale projects and space modification requests.

DUTIES & RESPONSIBILITIES:

• Providing project coordination for new construction, renovation projects and redevelopment of the physical facilities of the Hospital
• Assist Project Managers with tasks related to larger projects
• Coordination and tracking of all associated contract documentation related to construction projects including processing and administering invoices, payments, project administration documents, deficiency reports and track spending
• Working within the set project budget and schedule to complete projects
• Liaising regularly with users to provide project status, manage expectations and concerns proactively
• Assists Project Managers in the consolidation and interpretation of stakeholder requirements
• Completing the review of project documentation when consultants are utilized, completion of necessary documentation to acquire building permits from the City of Toronto
• Liaising with authorities of appropriate jurisdiction, and preparation of documents for approvals
• Coordination of contract administration including supervision of scheduling, review of project documentation and shop drawings, budget and project document administration
• Coordination of Hospital service departments (i.e. Plant Operations and Engineering, Security, Infection Control, Telecommunications, Information Technology, Environmental Services, Finance) via team/move meetings and/or regular project progress reports to ensure active input on project planning, scheduling and completion of associated assigned duties
• Coordination of the commissioning of project including ensuring the provision of maintenance, operation and certification documents and post-occupancy evaluation with user groups and consultants
• Performing all projects with minimal disruption to the Hospital via hospital-wide communication when impacted and proactive execution of duties
• Supporting the management of overall space inventory for the facility including receiving, tracking and prioritization of space requests
• Supporting maintenance of the master drawings of the facility
• Coordination of the programming and architectural design process to support all corporate projects
• Liaising with key stakeholders to interpret and establish project requirements, project feasibility, design parameters, schematic design and priorities to achieve consensus on proposed design solutions and the implementation process
• Assisting the Project Manager in the consolidation and interpretation of user requirements, production/coordination of the project requirements into a spatial design, development and creation of functional program, project design and construction documents (with professional Architects and Consultants where utilized) including scope of work, tender documents, construction drawings, value engineering, specification writing and oversight of the budget requirements
• Coordinating outside consultants and vendors related to the project’s design development and implementation, liaison with cost consultants and/or Engineering Department (when utilized)
• Participation in the planning for short-term and long term project prioritization
• Coordinating space plans, furniture layouts as required
• Supporting preparations for various committees

QUALIFICATIONS:

• Post-Secondary Degree or Diploma - design and/or architecture related is required.
• 1 to 2 years work experience in Project Management and Design/Architecture is required.
• Healthcare specific experience is preferred. Combined experience in healthcare and/or related filed will be considered.
• Excellent oral and written communication and interpersonal skills.
• Move planning and coordination capabilities required.
• Ability to work independently and collaboratively with a project team.
• Ability to be self-directed, flexible and prioritize work in a dynamic work environment.
• Demonstrated ability to use Microsoft Office Suite (Word, Excel, Outlook, Powerpoint, Visio, Project), Revit, Auto CAD, Bluebeam Revu, 3D Studio Max, Adobe CS6

This position is based at St. Joseph’s Health Centre with the potential for Network-wide support at Providence Healthcare and St. Michael’s Hospital.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.