Organizational Unit

University of Victoria -> Faculty of Health -> Health Info Science

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

14 September 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$69,052.00 - $89,791.00

Additional Posting Information

Please note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG9

Employee Group:

PEA - Regular

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a Hybrid Work Arrangement*

The salary range for this position is:

• Recruitment range: $69,052 - $76,129 starting salary determined by the PEA Collective Agreement.
• Performance range: $89,791 salary range ceiling is available through annual performance increases.

Job Summary

Mandate:
The Undergraduate Admissions and Student Advisor in the School of Health Information Science plays a central role in supporting undergraduate students throughout the academic cycle. The position contributes to the university's strategic goals by fostering student success and retention through responsive advising, academic guidance, and administrative coordination. It also enhances program delivery through leadership in admissions, progression planning, and policy implementation within a growing, interdisciplinary health technology environment.

Objectives:

• Deliver accurate and proactive academic advising and admissions support to current and prospective BSc students.
• Strengthen student engagement, retention, and academic success through relationship-building and informed guidance.
• Coordinate the undergraduate awards process and advise on academic planning to align with faculty and institutional priorities.
• Lead and implement admissions procedures, curriculum updates, and academic policy changes.
• Participate in the enhancement of student-facing services and initiatives through committee work and cross-campus collaboration.

Working conditions may include occasional travel and evening or weekend work to represent the School at recruitment or promotional events.

Job Requirements

This position requires a level of education, training, and experience equivalent to a Bachelor’s degree plus a minimum of three years of related experience in a post-secondary or professional program environment. An equivalent combination of education and experience may be considered.

Knowledge, skills, and abilities include:

• Strong knowledge of post-secondary advising, admissions processes, and academic regulations.
• Demonstrated experience supporting students in confidential and complex academic situations.
• Experience using student information systems (e.g., Banner, FAST, CAPP); familiarity with transfer credit tools.
• Ability to work collaboratively with diverse stakeholders including faculty, staff, and partner units.
• Commitment to anti-oppressive, equity-informed, and decolonizing approaches to advising and administration.
• Strong communication skills.
• Excellent organizational and planning abilities to manage multiple priorities.
• Ability to exercise sound judgment and discretion.
• Knowledge of Indigenous initiatives, accessibility practices, and inclusive student services at UVic is an asset.

Assets:

• Knowledge of UVic systems including FAST, Banner, CAPP, and University policy frameworks.
• Experience working in health sciences, interdisciplinary academic programs, or technical/professional fields.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here