Employment Type : Term

Competition # : 25/170

Compensation: $52,211 - $62,314 per year

Closing date: December 1, 2025

Work Location: 20 Gate Ave, St. Albert

About the City of St. Albert

Working at the City of St. Albert means joining a dedicated team that aims to deliver outstanding service to our vibrant community. We pride ourselves on employing a diverse group of employees who each bring unique skills and contribute to delivering exceptional services to our residents. We value collaboration, accountability, respect, and enjoyment in our work each day.

Job Details

The City of St. Albert is recruiting an individual to join our Emergency Management department as an Administrative Assistant II.

Reporting to the Manager of Emergency Management, this position will be responsible for providing comprehensive administrative and operational support to both the Emergency Management (EM) and Fire Prevention (FP) branches of the department.

This role contributes directly to the City’s capacity to prevent, prepare for, respond to, and recover from emergencies—helping to safeguard residents, property, and municipal operations through strong administrative coordination and attention to detail.

Responsibilities

• Working collaboratively with internal departments, external partners, and the public.
• Maintaining accurate records in accordance with municipal and legislated requirements.
• Arranging, coordinating, and assisting with meetings including scheduling, preparing agendas and materials, taking meeting minutes, sending invitations, and/or other detail such as refreshments or documentation.
• Ensuring that administrative and operational processes align with corporate, legislative, and safety standards.
• Serving as the initial contact by processing permit applications and public requests for information. Be helpful, confident, and diplomatic when addressing questions and concerns.
• Distributing department mail and letters.
• Supporting event coordination including registration, preparing course materials and certificates, catering/refreshments, and set-up and clean-up.
• Managing credit card statements, ensuring accurate coding, receipts, and monthly reconciliations.
• Processing invoices, purchase orders, and financial transactions related to EM and FP training, events, and operational activities.
• Providing coverage for administrative staff, when needed.

Qualifications

• High School Diploma combined with three (3) years of related experience. Preference will be given to candidates with experience in municipal government.
• Completion of, or working toward, a post secondary administrative certificate program (such as an Office Administration Certificate) is preferred.
• Strong word and data processing skills using programs of the MS Office suite (Word, Excel, and Outlook primarily).
• Proven interpersonal and conflict resolution skills.
• Knowledge of basic accounting or financial process would be an asset.
• Strong time management and organization skills, with an ability to thrive in a fast-paced environment.
• Knowledge of the Protection of Privacy and Access to Information Acts.

Equivalent combinations of experience and education may be considered.

Hours of Work

• We offer a compressed bi-weekly work schedule of 72 hours, Monday – Friday 7:30 – 4:30 or 8:00 – 5:00, with a biweekly regular day off (RDO).

Compensation

• The salary ranges from $52,211 - $62,314 per annum, including a comprehensive benefits package.
• Learn more about our benefits here: Employee Benefits Booklet
• Candidates not meeting the full qualifications may be considered for a development opportunity at a lower classification and salary.

Term

• This is a term from January 2026 – January 2027, with the possibility of an extension.

Why You Should Work With Us

• Eligible to apply for a Hybrid Remote Work arrangement, with a minimum of 51% of work time spent onsite and the remainder worked remotely. Employees are eligible to participate in this program after 3 months of employment, subject to satisfactory performance.
• Employees can purchase an annual Recreation Access Pass for $87 + tax, granting unlimited access to Servus Credit Union Place (excluding PLAYcare and registered programs), Fountain Park Recreation Centre, and Grosvenor Outdoor Pool.

Conditions of Employment

• The successful candidate will be required to provide proof of educational and professional credentials.
• The successful applicant will be required to obtain a satisfactory police information check.
• Please note that the presence of charges or convictions does not automatically preclude an individual from being considered for employment. All findings will be reviewed and assessed in relation to the responsibilities and requirements of the position.
• A valid Alberta Class 5 Driver’s Licence and access to a personal vehicle for business use are required.

Application Information

• If you are interested in this opportunity, please submit a cover letter and resume via our City of St. Albert employment opportunities site stalbert.ca/employment. Applications will only be accepted to 10:00 p.m. (Mountain Time Zone) on closing date.
• This competition may be used to fill future vacancies, at the same or lower classification level.

We thank all applicants for their interest and effort in applying. Only candidates selected for interviews will be contacted.

The City of St. Albert is committed to creating and fostering a diverse workforce where all are welcome and we find a common purpose and strength in our differences. All qualified candidates are encouraged to apply, including those from members of groups that are historically or continue to be underrepresented.

We respectfully acknowledge that we are on Treaty 6 territory, traditional lands of First Nations and Métis peoples. As treaty People, Indigenous and non-Indigenous, we share the responsibility for stewardship of this beautiful land.