Faculty Administration Coordinator
About the role
Department Faculty of Education - Deans Office
Salary range $20,334.81 to $27,455.05 (pro-rated)
Hours per week 14
Grade 7
Posted date September 12, 2025
Closing date September 19, 2025
Position Type Part Time - Operating Funded
Description
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more**.**
Working for the Faculty of Education
As part of the University of Alberta's College of Social Sciences and Humanities, the Faculty of Education is home to award-winning teachers, internationally recognized researchers, educational innovators, and community leaders. When you join the Faculty of Education, you are joining one of the world's top faculties of education, consistently ranked among the top four faculties of education in Canada and top 100 in the world. At heart, we are a supportive, welcoming academic community of highly engaged, socially conscious, diverse scholars, students, and staff. Our work impacts K-12 students, their families, communities, and partners in education and other professions. We advance the careers of future researchers, teachers and professionals, and policy makers as active and contributing citizens.
Position
Reporting to the Faculty Administration Manager, this position is responsible for providing program support for the Faculty of Education. This includes being the first point of contact for program related administrative and transactional activities. In all facets of this role, this position endeavors to integrate and advance the University's commitments to equity, diversity and inclusivity. This position understands, fulfills, and promotes the health, safety and environment responsibilities identified in university policy.
Duties
- Prepares and responds to general correspondence for the faculty office regarding administrative and financial inquiries, in collaboration with the Financial Service Partner and the Staff Service Center.
- Identifies, troubleshoots, and resolves transactional issues via salary and benefit adjustments, accounts payable journal vouchers and GL distribution changes, in collaboration with Faculty HR & Finance Partners.
- Initiates transactions in conjunction with associated Financial Service Partners and the Staff Service Centre on behalf of the Faculty of Education (via SupplyNet, PeopleSoft Financials).
- Reconciles operating, research and endowment accounts on a monthly basis. Reviews individual transactions and supporting documentation for accuracy and UAPPOL compliance. Identifies discrepancies and resolves; escalates complex issues.
- Creates and maintains complex spreadsheets and/or databases. Provides information and reports to supervisors and leadership staff as requested and appropriate.
- Identifies opportunities to improve business processes, using technology to improve accountability, quality and timeliness of data, information, or accounting reporting. Makes recommendations and provides expertise on administrative procedures.
Minimum Qualifications
- A High School Diploma is required.
- A minimum of two years of relevant experience is required. Equivalencies will be considered.
- Superior analytical, problem-solving and organizational skills.
- Excellent written and verbal communications skills.
- Time management skills; ability to multi-task and manage priorities in order to meet deadlines.
- Strong computer proficiency required, especially in complex databases and spreadsheets, and web environments. Must have solid background in MS Office (Word, Excel) as well as Google Workspace.
- Ability to work independently and as part of a dynamic team.
- High level of accuracy and attention to detail.
- Demonstrated understanding of the importance of practices to ensure access, foster community connections and increase belonging.
Preferred Qualifications
- A Diploma in Business Administration.
- Experience with PeopleSoft.
- Extensive knowledge of University of Alberta policies, procedures and systems.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.
Note: This opportunity will be available until midnight September 19, 2025, Edmonton, Alberta local time.
About University of Alberta
The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide.
The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."
Faculty Administration Coordinator
About the role
Department Faculty of Education - Deans Office
Salary range $20,334.81 to $27,455.05 (pro-rated)
Hours per week 14
Grade 7
Posted date September 12, 2025
Closing date September 19, 2025
Position Type Part Time - Operating Funded
Description
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more**.**
Working for the Faculty of Education
As part of the University of Alberta's College of Social Sciences and Humanities, the Faculty of Education is home to award-winning teachers, internationally recognized researchers, educational innovators, and community leaders. When you join the Faculty of Education, you are joining one of the world's top faculties of education, consistently ranked among the top four faculties of education in Canada and top 100 in the world. At heart, we are a supportive, welcoming academic community of highly engaged, socially conscious, diverse scholars, students, and staff. Our work impacts K-12 students, their families, communities, and partners in education and other professions. We advance the careers of future researchers, teachers and professionals, and policy makers as active and contributing citizens.
Position
Reporting to the Faculty Administration Manager, this position is responsible for providing program support for the Faculty of Education. This includes being the first point of contact for program related administrative and transactional activities. In all facets of this role, this position endeavors to integrate and advance the University's commitments to equity, diversity and inclusivity. This position understands, fulfills, and promotes the health, safety and environment responsibilities identified in university policy.
Duties
- Prepares and responds to general correspondence for the faculty office regarding administrative and financial inquiries, in collaboration with the Financial Service Partner and the Staff Service Center.
- Identifies, troubleshoots, and resolves transactional issues via salary and benefit adjustments, accounts payable journal vouchers and GL distribution changes, in collaboration with Faculty HR & Finance Partners.
- Initiates transactions in conjunction with associated Financial Service Partners and the Staff Service Centre on behalf of the Faculty of Education (via SupplyNet, PeopleSoft Financials).
- Reconciles operating, research and endowment accounts on a monthly basis. Reviews individual transactions and supporting documentation for accuracy and UAPPOL compliance. Identifies discrepancies and resolves; escalates complex issues.
- Creates and maintains complex spreadsheets and/or databases. Provides information and reports to supervisors and leadership staff as requested and appropriate.
- Identifies opportunities to improve business processes, using technology to improve accountability, quality and timeliness of data, information, or accounting reporting. Makes recommendations and provides expertise on administrative procedures.
Minimum Qualifications
- A High School Diploma is required.
- A minimum of two years of relevant experience is required. Equivalencies will be considered.
- Superior analytical, problem-solving and organizational skills.
- Excellent written and verbal communications skills.
- Time management skills; ability to multi-task and manage priorities in order to meet deadlines.
- Strong computer proficiency required, especially in complex databases and spreadsheets, and web environments. Must have solid background in MS Office (Word, Excel) as well as Google Workspace.
- Ability to work independently and as part of a dynamic team.
- High level of accuracy and attention to detail.
- Demonstrated understanding of the importance of practices to ensure access, foster community connections and increase belonging.
Preferred Qualifications
- A Diploma in Business Administration.
- Experience with PeopleSoft.
- Extensive knowledge of University of Alberta policies, procedures and systems.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.
Note: This opportunity will be available until midnight September 19, 2025, Edmonton, Alberta local time.
About University of Alberta
The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide.
The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."