Vancouver Police Department

Executive Assistant (Two Positions)

COMPETITION: # 25136

STATUS:
Regular full-time (Exempt) and Temporary Full-time (TFT)

EXEMPT HOURS OF WORK:
Four-day compressed work week
Monday-Thursday or Tuesday-Friday, 7:00 a.m. to 4:00 p.m.

SALARY:
Pay Range 50 - $38.61 to $48.26 per hour
$70,499 - $88,129 annually

COMPETITION END DATE:
Friday, August 15, 2025

The Vancouver Police Department (VPD) is hiring two (2) Executive Assistant roles (one RFT position and one TFT position) that will be responsible for providing confidential, senior administrative services to the Executives in one of the four Divisions within the Department.

ESSENTIAL DUTIES

• Monitors, coordinates, researches and assists in the completion of related duties within one of the four Divisions

• Liaises with personnel from the other divisions, VPD Senior Managers, City of Vancouver staff, outside government agencies, organizations and members of the public

• Responsible for organizing and scheduling meetings (in-person and virtual), and preparing meeting materials such as packages, binders and files

• Responsible for preparing and distributing meeting agendas and minutes

• Organizes and prepares documentation requiring discussion and/or approval(s) such as legal invoices, travel forms and other expenditures

• Routes and responds to written and verbal correspondence from VPD personnel and external agencies and organizations, including inquiries, requests and complaints

• Prepares and edits draft communications

• Assists in the preparation of budgets

• Makes travel arrangements for personnel

• Responsible for maintaining and following up on files where deadlines have been set and/or delegated

• Maintains electronic calendars of personnel as requested

• Maintains electronic and manual filing systems

• Manages all internal and external mail

• Coordinate various departmental events and functions

• Other related duties and responsibilities as assigned

KNOWLEDGE, SKILLS, AND ABILITIES
Required:

• Extensive working experience using Outlook, Word, Excel, Teams, and PowerPoint
• Working experience in financial and human resources software such as SAP or People Soft
• Demonstrated ability to communicate effectively both verbally and written
• Demonstrated ability to establish and maintain effective working relationships in a team environment
• Demonstrated ability to handle public enquiries or complaints tactfully
• Strong interpersonal and organizational skills
• Demonstrated ability to work independently with little supervision
• Demonstrated ability to meet tight deadlines and multi-task in a busy, dynamic environment with changing priorities
• Demonstrated ability to maintain the highest degree of confidentiality and ensure privacy of individuals requiring support and services

Preferred:

• Knowledge of law enforcement practices and procedures

EXPERIENCE
Required:

• Minimum five (5) years’ experience in a professional office environment
• Minimum two (2) years’ experience as an Administrative Assistant in a medium to large organization

Preferred:

• Working experience as an Executive Assistant in a medium to large organization

• Experience as an Administrative or Executive Assistant in a law enforcement agency

• Knowledge of investigative process and VPD record management systems

EDUCATION
Required:

• Completion of Grade 12 or equivalent
• Courses in administrative management from a recognized certificate, diploma, or degree program

Preferred:

• Certificate or diploma in an administrative management program

OTHER REQUIREMENTS

• Valid BC Driver’s licence
• All employees must maintain their enhanced security clearance while employed with the Vancouver Police Department, which will be renewed every five years or as required

Selection Process:

• Short-listed applicant’s candidates may be required to undergo a written or verbal assessment/evaluation as a part of the selection process

• Employment reference checks and an enhanced security check will be required prior to an offer employment is made

NOTE: This position is exempt from the bargaining units.

Applicants should submit a resume via email by 4:30 p.m. of the closing date. Resumes should indicate clearly the competition number on the subject line in the email, and be made to the attention of Human Resources Section, via email vpd.civilian.jobs@vpd.ca**.**

We thank you for your interest in the Vancouver Police Department.

Please note that only shortlisted applicants will be contacted.

THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER

Education : Other trades certificate or diploma

Experience : 5 years or more