Job Title: Director of Finance & Operations

Job Type: Full-Time, Permanent

Reports To: Chief Executive Officer

Location(s): Halton Region

Hours: 37.5 hours per week

About Us:

The Canadian Mental Health Association, Halton Region (CMHA Halton) is a leading provider of adult and youth mental health services in the Region of Halton. We are driven by our cause to provide responsive mental health for everyone through equitable services targeted for people living with mental health and/or substance use concerns.

Why Work for CMHA Halton:

CMHA Halton offers a supportive team environment, flexible work environment, training opportunities, competitive vacation package and comprehensive benefits/pension package. We have an enthusiastic team who are dedicated to supporting individuals with mental health concerns within a client-focused environment. Individuals seeking new challenges and opportunities for professional growth are encouraged to apply.

CHMA Halton strives to build an inclusive culture with a staff group that represents the diversity of the people and communities we serve. We are committed to reducing systemic barriers to employment and our services that have traditionally impacted members from the following groups, Black, Indigenous People, and other racially visible persons, members of the 2SLGBTQIA+ community, and persons with disabilities. If you are a member of one of these equity-seeking groups, you are encouraged to self-identify in your cover letter or your resume. Please also feel free to identify your preferred pronouns when applying.

Role Overview:

Are you feeling ready to measure your impact in lives improved instead of profit margins?

If you are looking to make a meaningful contribution to improving the well-being of our communities, this role may be a fit for you.

As a member of the Senior Leadership Team reporting to the Chief Executive Officer, the Director of Finance & Operations (“Director”) is responsible for the effective oversight, leadership and management of the following portfolios: Finance (including Payroll), Information Technology, Operations/Risk Management.

The Director is a collaborative and collegial member of a dynamic Executive Team, drawing on the insights of colleagues, leaders and their own knowledge of industry best practices to design, implement, measure, and evaluate the services within their assigned portfolio. All activities are carried out in support of the organizations mission, vision, values and strategic directions and in accordance with relevant legislation.

Areas of Responsibility:

Strategic Leadership:

• Provides sound, executive leadership and strategic advice regarding finance, information technology, risk management and operations
• Collaboratively develops work plans and annual operating plans in support of the CMHA Halton strategic plan
• Participates actively in initiatives to develop and implement the organization’s long-term vision and strategy
• Supports the organization in demonstrating its values and achieving an optimal organizational culture
• Reviews existing systems and brings a perspective on how to optimize business intelligence, create efficiencies in accounting practices and enhance overall operations
• Supports plans for organizational growth (i.e., contributes to applications, costing out different operating models etc.)

Financial Management:

• Oversees the day-to-day operations of the finance function
• Provides regular analyses, updates and related research to the CEO concerning the achievement of financial goals established in the Strategic Plan and recommends alternative courses of action and practices where required
• Ensures the development of annual operating budgets for all funding sources in collaboration with the Senior Leadership Team while ensuring compliance with financial operating plan guidelines determined by relevant funding and regulatory bodies
• Provides accurate financial statements and reports that are appropriate for users and in accordance with the Ontario Health Care Reporting System, including Management Information System guidelines; and the Institute of Chartered Accountants, including generally accepted accounting principles and non-profit financial reporting guidelines
• Develops and ensures compliance with internal financial and accounting policies and procedures
• Ensures all financial reports required by Ministry of Health and other external funding sources are provided within the required deadlines
• Oversees approval of payroll calculations, account reconciliations, government remittances, journal entries, MIS coding, purchasing practices and cheque runs for accuracy and consistent application of guidelines, principles and policies and procedures
• Ensures financial and payroll systems are utilized effectively, and will be responsible for determining new financial system upon sunsetting of Great Plains (2026-2027)
• Provides effective and timely leadership and guidance to Finance team members
• Leads and ensures audit completion within time frame as stipulated by the Ministry of Health & Long-Term Care

Operations & Risk Management***:***

• Identifies potential areas of risk across finance, IT and general operations
• Develops and implements strategies and controls across all operational areas to minimize or eliminate potential risks. (i.e. Contributes to the Risk Management Plan)
• Oversees insurance contracts and agreements to ensure appropriate liability coverage is in place for organization, staff etc.
• Creates and updates risk management policies and procedures
• Prepares and presents risk assessment and reports to Senior Leadership team and Board
• Develops plans to address potential operational disruptions and emergencies

Information Technology Oversight**:**

• Oversees the operations and projects of the IT Department
• Provides support to the Manager, IT Services and works closely with the Manager to ensure that our 3rd party IT service provider is meeting needs/expectations of end users
• In conjunction with our Manager, IT Services identifies technological risks and vulnerabilities, upgrade requirements, and other opportunities for improvement and brings this forward to Senior Leadership team
• Provides oversight on the organization’s network security plans to ensure alignment between security and privacy practices
• Ensures reported IT operational issues are resolved in a timely manner
• Participates in provincial initiatives, projects or oversight tables as related to IT projects

Departmental Leadership:

• Provides leadership and supervision to department staff, ensuring adherence to applicable policies and procedures
• Mentors and coaches’ staff in their professional endeavors. Identifies, plans and implements mandatory and job-related education and training, promoting an environment of continuous learning and professional development
• Approves schedules and absence requests for staff, ensuring appropriate staffing levels

Required Qualifications & Skills:

• University Degree in Commerce or Business Administration with Accounting major; Master’s degree is considered an asset
• Chartered Professional Accountant designation is required
• Minimum ten years progressively responsible management experience required; health care setting preferred
• Prior experience overseeing IT function, operations and/or administration is preferred
• Experience within a not for profit organization is required
• In‐depth knowledge of and the ability to apply the principles and practices of the Canadian Institute of Chartered Accountants to fiscal management, including generally accepted accounting principles (GAAP) and public sector accounting standards (PSAS) financial reporting
• Solid understanding of financial requirements and obligations associated with the Ontario Health, Ministry of Health and Long‐Term Care, Ontario Health Care Reporting Standards, Not for Profit Housing, and Revenue Canada
• Knowledge and understanding of relevant legislation and associated regulations such as the Employment Standards Act, government legislation related to payroll source deductions, the Ontario Employer Health Tax, Ontario Provincial Sales Tax, and the Goods and Services Tax, etc.
• Leadership, change management and team building skills with the demonstrated ability to motivate and coach staff in a collaborative way
• Strong interpersonal and communication skills with demonstrated ability to work well with staff at all organizational levels
• Ability to compile and prepare detailed comprehensive financial reports accurately and effectively
• Demonstrated ability to problem solve and demonstrate sound judgment in decision making processes
• Advanced proficiency in the use of computer applications including Microsoft Great Plains Dynamics, MS Office 365
• Ability to work independently and contribute effectively to a team environment
• Ability to provide a current criminal reference check clear of any work‐related charges is required
• English mandatory, ability to speak other languages is an asset
• Required to provide a satisfactory Criminal Reference Check (CRC) prior to hire

CMHA Halton will support any accommodations that may be required for you to actively participate in the recruitment process. Please email careers@cmhahrb.ca if you wish to review this job posting in an alternative format or if you would like to request an accommodation. Only those selected for an interview will be contacted. Thank you for your interest in CMHA-Halton.