Top Benefits
About the role
In all we do, we have the freedom to be our best self, belong, excel….
Why Innisfil?
Join a community-focused team that thrives on doing things differently to better serve its residents. Innisfil is an award-winning municipality applying two hundred years of small-town independence and collaboration towards a future of innovation and prosperity. Strategically located next to several major urban centres, Innisfil’s central location combines big city access with small-town feel, high quality of life and a strong local workforce. With several exciting projects underway such as Orbit and the development of a new South Campus of the Royal Victoria Regional Health Centre, Innisfil is connected for business and poised for significant growth. Situated on the western shore of Lake Simcoe, Innisfil’s scenic landscape featuring miles of waterfront, woodlands and farm fields are natural assets that make Innisfil the perfect place to mix business and pleasure. Just minutes from desk to dock, Innisfil has something for everyone.
We are a “family-first” organization that provides employees with flexible options to focus on what’s most important in life! Options include flexible work arrangements, compressed work weeks, and Hybrid Work Arrangements – just to name a few.
Why You?
We are looking for a dynamic, creative, and forward-thinking individual who wants to make an impact on our organization and community as Assistant Clerk! In this role, you'll be part of a team that oversees key administrative functions including managing records, coordinating official meetings, and administering elections. Additionally, you'll join forces and support governance through bylaw development, managing access to information requests, and facilitating council operations all in alignment with our "Community First, Future Ready, Balance Always" vision.
The Assistant Clerk is responsible for providing clerical and administrative support to the Clerk, Deputy Clerk and Manager of Legal & Clerk Services, as well as:
- Preparing drafts, conducting research, and preparing agendas, minutes, staff reports, motions, and all official communications on behalf of Clerk Services
- Responding to internal and external inquiries about Council and Committee records, as well as investigating, researching, and responding to residents’ issues as needed
- Providing training and education for all Council Committee members and review legislative regulations, meeting procedures, required policies and terms of reference; training staff on report process and requirements for submission to Council Agenda
- Agenda preparation (electronic and hard copy), correspondence, summarization and preparation of minutes and the appropriate distribution of materials, for Council meetings, Planning Public Meetings, and Committees of Council, and attendance at meetings
- Maintaining Town by-laws, resolutions, policies, Council records, Committee records, and other files and minutes as per the Municipal Act, 2001, Municipal Freedom of Information and Protection of Privacy Act and the TOMRIMS filing system
Job Requirements
The preferred candidate holds:
-
A Community College Diploma or University Degree or related experience.
-
Municipal Administration Program (MAP) Certificate or Certified Municipal Officer (CMO) designation preferred.
-
Experience in an administrative/clerical position, preferably in a municipal or public sector environment, or an equivalent combination.
-
A valid Class "G" driver's licence in good standing and reliable vehicle to use on corporate business and availability to attend evening and/or weekend meetings or other events as required.
Closing date is September 25, 2025.
To apply to this position, submit your application online through our applicant tracking system. In the event you require an alternate method of submitting your application, please contact the Town’s People & Talent team by calling 705-436-3710.
Top Benefits
About the role
In all we do, we have the freedom to be our best self, belong, excel….
Why Innisfil?
Join a community-focused team that thrives on doing things differently to better serve its residents. Innisfil is an award-winning municipality applying two hundred years of small-town independence and collaboration towards a future of innovation and prosperity. Strategically located next to several major urban centres, Innisfil’s central location combines big city access with small-town feel, high quality of life and a strong local workforce. With several exciting projects underway such as Orbit and the development of a new South Campus of the Royal Victoria Regional Health Centre, Innisfil is connected for business and poised for significant growth. Situated on the western shore of Lake Simcoe, Innisfil’s scenic landscape featuring miles of waterfront, woodlands and farm fields are natural assets that make Innisfil the perfect place to mix business and pleasure. Just minutes from desk to dock, Innisfil has something for everyone.
We are a “family-first” organization that provides employees with flexible options to focus on what’s most important in life! Options include flexible work arrangements, compressed work weeks, and Hybrid Work Arrangements – just to name a few.
Why You?
We are looking for a dynamic, creative, and forward-thinking individual who wants to make an impact on our organization and community as Assistant Clerk! In this role, you'll be part of a team that oversees key administrative functions including managing records, coordinating official meetings, and administering elections. Additionally, you'll join forces and support governance through bylaw development, managing access to information requests, and facilitating council operations all in alignment with our "Community First, Future Ready, Balance Always" vision.
The Assistant Clerk is responsible for providing clerical and administrative support to the Clerk, Deputy Clerk and Manager of Legal & Clerk Services, as well as:
- Preparing drafts, conducting research, and preparing agendas, minutes, staff reports, motions, and all official communications on behalf of Clerk Services
- Responding to internal and external inquiries about Council and Committee records, as well as investigating, researching, and responding to residents’ issues as needed
- Providing training and education for all Council Committee members and review legislative regulations, meeting procedures, required policies and terms of reference; training staff on report process and requirements for submission to Council Agenda
- Agenda preparation (electronic and hard copy), correspondence, summarization and preparation of minutes and the appropriate distribution of materials, for Council meetings, Planning Public Meetings, and Committees of Council, and attendance at meetings
- Maintaining Town by-laws, resolutions, policies, Council records, Committee records, and other files and minutes as per the Municipal Act, 2001, Municipal Freedom of Information and Protection of Privacy Act and the TOMRIMS filing system
Job Requirements
The preferred candidate holds:
-
A Community College Diploma or University Degree or related experience.
-
Municipal Administration Program (MAP) Certificate or Certified Municipal Officer (CMO) designation preferred.
-
Experience in an administrative/clerical position, preferably in a municipal or public sector environment, or an equivalent combination.
-
A valid Class "G" driver's licence in good standing and reliable vehicle to use on corporate business and availability to attend evening and/or weekend meetings or other events as required.
Closing date is September 25, 2025.
To apply to this position, submit your application online through our applicant tracking system. In the event you require an alternate method of submitting your application, please contact the Town’s People & Talent team by calling 705-436-3710.