Ref# 26NON032

1‑Temporary Full Time‑ Administrative Assistant

Regional Surgical Services

It is a condition of this posting that your home unit can accommodate your temporary absence in the event

you are successful.

Why Join Us?

·**Impactful Work:**Your leadership will directly influence the quality of care provided to our patients and the

efficiency of our operations, in a values based team environment.

·**Competitive Compensation:**We offer a comprehensive benefits package and competitive salary to attract

top talent.

·**Healthcare of Ontario Pension Plan (HOOPP):**We are proud to participate in the Healthcare of Ontario

Pension Plan (HOOPP), offering our employees the security and peace of mind that comes with having

access to a pension plan. We understand the importance of financial well‑being and believe that a strong

pension recognizes our employees, like you, and provides a stable foundation for your future as part of our

overall compensation package. When you join, you automatically contribute to the Plan each pay period. As

your employer, we also contribute $1.26 for every dollar you contribute.

Joining our team means that you will be an integral part of achieving our mission, vision and values.

**Our Mission:**We provide quality Care to Patients and Families, supported and advanced by research, innovation

and education that is responsive to the needs of the peoples of Northwestern Ontario.

**Our Vision:**Exceptional care for every patient, every time.

**Our Values:**Diversity, Compassion, Excellence, Innovation, Accountability

About the role:

The Hospital strives to deliver care that is centred on patients and families. Patient and Family Centred Care (PFCC)

is the provision of care that is respectful of, and responsive to individual patient/family preferences, needs, and values

and ensures that those values guide all decisions. Creating a caring environment for patients and families ensures

continuity of care and fosters a learning environment. Applicants are required to have a demonstrated knowledge,

understanding and commitment to this care philosophy.

Under the direct supervision of the Director, Information Technology and the Director of Regional Surgical Services

with matrix reporting to the Program Manager and Project Manager of the Local Delivery Group (LDG), the

Administrative Assistant is responsible for providing administrative, business and clerical support for functions related

to the LDG program at TBRHSC. This includes providing organization, operations and business support for Directors

and Management team; as well as staff within the departments. This position requires daily communication both

internally and externally.

In a fast paced environment, where new situations arise in the office daily requiring quick decisions and immediate

action, the Administrative Assistant will be expected to stretch their administrative capabilities beyond the job

description to tackle the unexpected.

The complexities of the department requires the individual to continuously look for new ways to lend support, or

make improvements to benefit to existing processes or tasks and support the success of the department. They will

be expected to contribute their own amazing ideas that will build and nurture a workplace where employees and

teams can thrive.

Employment Requirements

*Post‑secondary degree/diploma in business or office administration

*Minimum 3‑5 years administrative experience in a large scale environment, preferably in the Health Care industry

*Strong computer skills and in‑depth knowledge of Microsoft Office (Word, PowerPoint, Excel) and corporate e‑mail

*Strong internet research skills

*Proficient in using PDF Software, Microsoft Visio & Project

*Skilled in producing grammatically correct and signature ready documents.

*Strong organizational, planning and time management skills

*Knowledge of standard office administrative practices and procedures

*Experience utilizing tools such as Teams Meetings, Survey Monkey, etc

*Experience with teleconferencing, projectors, video conferencing, etc

*Ability to work in a confidential setting independently and under time constraints.

*Ability to maintain positive working relationships with leadership, co‑workers, clients and other partners.

*Exemplary communication skills (verbal and written), including pleasant disposition, integrity, discretion, tact, ability

to communicate effectively and with diplomacy in dealing with staff, physicians, clients and the public.

*Flexibility to work occasional evenings and weekends when there are special events that require administrative

support (including conferences, regional engagement sessions)

*Self‑starter, initiative required to act under minimal supervision to perform highly complex activities

*Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability

and creative problem solving skills are important

Salary Range: $30.420 to 38.030

The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets

financial and otherwise. All offers of employment to external candidates shall be conditional upon: a satisfactory

Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of

full vaccinations approved by Health Canada to Occupational Health & Safety. Candidates will have demonstrated

adherence to the Hospital's Code of Conduct. Regular attendance at work is imperative, therefore, all applicants will

have to demonstrate a good attendance record to be considered for this position.

We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work

environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a

workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible

minorities, and persons with disabilities to apply and self‑identify. Upon request, accommodations due to a disability

are available throughout the selection process. Additionally we are identified as an English/French speaking health

sciences centre and encourage bilingual candidates to apply.

If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified

individuals.

Interested applicants must submit a resume outlining relevant previous experience and training no later than

11:59p.m. onThursday, 2 April, 2026.

Internalapplicants may apply via the job posting page on the iNtranet.Externalapplicants must apply through our

website.

Posted: March 19, 2026

NON UNION