Please see Special Instructions for more details.

• This position will remain open until filled; however the first review of applications will begin on December 15, 2025.
• This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement.

Posting Details

Position Information

Position Title

Operations Coordinator, Applied Research

Position Summary

The Operations Coordinator, Applied Research assumes responsibility for coordination of the successful delivery of plans, projects, and initiatives within the Applied Research (AR) division. The Operations Coordinator, AR will coordinate the implementation of activities based on decisions at the Associate Vice President level, including planning, routing, scheduling, and providing strategic advice and support to the Operations Manager, AR and staff, students, and Subject Matter Experts in the division.

The Operations Coordinator contributes to strategic and operational planning, and actions a variety of operational projects in the functional areas of Team Building, Financial Management, and Projects related to Applied Research and Grant Management. The Operations Coordinator supports management activities, including building and completing operational procedures and processes, monitoring operational budgets, and acts as the connector for the Applied Research division. The Operations Coordinator ensures the business operations of the division function in a collaborative and highly efficient manner.

We’re looking for someone who thrives on solving problems, enjoys working with people, and brings strong communication and organizational skills to the table. If you’re ready to grow your career in a role with Applied Research, we’d love to meet you!

Position Responsibilities

Operations Coordination and Support

• Coordinates and implements the work of Applied Research, ensuring competing priorities are scheduled in advance and advise the Associate Vice President and Operations Manager to identify, articulate and act on priorities
• Leads and coordinates the work of Applied Research, planning the logistics to facilitate the completion of the work associated with RDP’s cycles of budget planning, operational planning, annual reporting, etc.
• Assesses workflows and establishes processes and procedures that will enhance the operations of Applied Research
• Plans the logistics to facilitate development of strategic initiatives within Applied Research
• Makes decisions within guidelines such as determining if an issue can be resolved by the Coordinator, or if it needs to be forwarded to the Operations Manager, or the Associate Vice President, or other member of the Applied Research Senior Administration team
• Facilitates the work of Applied Research ensuring coordination and application of policies and procedures in all actions and tasks as assigned and prioritized

Human Resources Coordination

• Coordinates all areas of hiring and the employee lifecycle, in collaboration with the Operation Manager and Operations Coordinator(s)
• Ensures personnel contracts are issued in accordance with various collective agreement requirements
• Maintains confidentiality of personal information in accordance with Polytechnic policy, standard practices, and Freedom of Information and Protection of Privacy Act
• Coordinates and acts as a resource for performance enhancement processes as per RDP policy and practice
• Coordinates job postings, in consultation with the Operations Manager, including, but not limited to creating, maintaining, and closing postings
• Oversees the coordination of the exit procedures to ensure the appropriate collection and tracking of information
• Coordinates and actions onboarding processes for new team members

Budget Monitoring and Coordination

• Monitors operating and personnel budgets for Applied Research and Grants as assigned
• Coordinates the implementation of approved budgets including personnel, capital, operations, special projects & renovations, in collaboration with the Associate Vice President, Operations Manager, and service areas
• Coordinates and monitors budget transactions, including monthly reconciliation of corporate credit cards, within scope of authority and resolves issues as they arise
• Assembles information and data in order to analyze current budgets for year-end projections
• Analyzes budget reports to ensure accuracy and to forecast future expenditures and/or savings and to identify and recommend potential operational changes to improve efficiency and effectiveness of Applied Research and Grants as assigned
• Solves budgetary and financial issues within scope of authority and communicates results to budget holder
• Completes other budgetary tasks, such tracking and reporting expense details for events, projects, and grants, etc.

Project Management and Reporting

• Leads and supports strategic initiatives by providing project management expertise

• Leads collaboration with other internal departments to complete key project initiatives, such as People and Culture, Finance, Marketing and Communications, Grant Management, and Schools (Faculty and Students)

• Ensures assigned project milestones are met according to timelines, scope, and budget

• Identifies issues and solutions while providing advice on project progression

• Leads project teams as assigned and is responsible for project design and planning; implementation and completion; and project assessment

• Mentors internal and external parties/partners regarding applicable RDP processes and practices, as required

• Organizes meeting logistics such as scheduling, room booking, catering, etc

• Proactively and independently conducts necessary research, liaising with internal and external contacts to gather necessary information in anticipation of each meeting

• Creates and presents reports to meet internal and external timelines and requirement including narrative, financial, and other types of reporting

• Provides supervision and project management for Work-Integrated Learning students hired within the Applied Research grants and initiatives

Required Qualifications

• Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in a related program representing four years of study or equivalent in Business Administration or other related field

• Minimum 3 years related experience

• Ability to use and interpret complex data to accurately advise and inform decision makers

• Strong analytical skills, ability to think outside the box, and apply creative solutions to issues presented

• Able to advance multiple operational initiatives and decision points within established timeframes and budgets

• Effective organizational, time management, and planning skills

• Proven ability to determine priorities, be self-directed, and work with minimal supervision

Preferred Qualifications

• Knowledge and awareness of the operation of a post-secondary institution is preferred

• Project management experience is desired

Salary or Hourly?

Salary

Salary

$62,965 - $73,660 annually

Benefits and Compensation Information

An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 11,000 credit, not-credit, and apprenticeship students. Our 2024 Impact Report showcases RDP’s many successes and progress made to achieving our 2030 Strategic Plan: Productivity & Social Impact.

This is an exciting time to join Red Deer Polytechnic, as it contributes to Alberta’s productivity – concentrated within its Four Areas of Focus. With modern teaching and learning spaces, and state-of-the-art applied research and innovation centres in advanced manufacturing energy, health and social innovation, the Polytechnic is focused on producing the talent solutions and environments needed for Alberta’s economy and society to thrive.

RDP is also bolstered by a renewed emphasis on industry engagement and enhanced partnerships. Recent examples such as the historic gift of $20 million received in February 2024 from the Donald Family, has led the Polytechnic to establish the Donald Family Institute for Healthtech Innovation. The Institute will support innovative education, training and applied research programming and partnerships in health care, and health technology, and will lead to new programming and facilities important to meeting central Alberta’s health care needs.

RDP’s main campus is also home to the Central Alberta Child Advocacy Centre and Bethany CollegeSide, which provide practical learning and applied research opportunities for RDP faculty and students and provide the health and social innovation ecosystems to advance technology and practice.

Through expansions such as toward our Centre for Innovation in Manufacturing – Technology Access Centre (CIM-TAC) and the Central Alberta Collegiate Institute (CACI), supported by the Government of Alberta, we are growing our capacity to meet Alberta’s education, training and applied research needs.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community**.**

Posting Detail Information

Competition Number

2025-A-174

Employment Type

Term-Certain Full-Time

Number of Vacancies

1

Desired Start Date

01/15/2025

Position End Date (if term-certain)

06/28/2030

FTE

1.0

Hours of Work

8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week

Open Date

12/03/2025

Close Date

12/19/2025

Open Until Filled

Yes

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity or expression.

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact peopleandculture@rdpolytech.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Special Instructions to Applicants

• This position will remain open until filled; however the first review of applications will begin on December 15, 2025.

• This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement.

Required Documents

• Cover Letter

• Resume

Optional Documents