Job Posting

Halifax Regional Municipality is inviting applications for a Temporary Full Time Fleet Controller positions, term up to 6 monthswith the department of Transit Fleet, Halifax Transit.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ + Persons. Applicants are encouraged to self-identify on their electronic application.

Reporting to the Superintendent, Transit Fleet, the Fleet Controller is responsible for the execution of the effective and efficient operation of the Fleet Maintenance department, through the delivery of high quality and timely customer service to the public. The Fleet Controller proactively manages the administration activities associated with SAP/PM and SAP/FM service requests and work orders which includes workload balancing/scheduling for internal work crews and contractors, communicating service status with operations and producing the daily work plan (hoist sheet). The Fleet Controller serves as the central administrator for bus maintenance operations and must respond to hourly changes within a dynamic and rapidly changing environment and make changes to schedule in order to accommodate service quota, legislated inspections and special requests from Operations. The Fleet controller updates and manages the internal records for the department and is responsible for data integrity.

DUTIES AND RESPONSIBILITIES:

Leadership

• Responsible for the development and administration of maintenance, repair and warranty plans related to the delivery of Halifax Transit’s Service
• Directs support staff and assists supervisors in setting work schedule priorities to ensure maintenance and repairs are completed in a timely fashion
• Facilitates change to enhance efficiency and effectiveness of the department
• Leads through integrity, credibility and by example
• Challenges the status quo and champions new initiatives
• Ensures personnel have a clear understanding of their roles and responsibilities
• Sets and accomplishes goals through the involvement and teamwork of others
• Provides a supportive environment for goal achievement and work accomplishment
• Promotes and ensures safety standards are adhered

Performance Management

• Directs, assigns and monitors the work of staff
• Interprets and applies the collective agreement
• Responsible for addressing grievances and may be called upon to participate in the arbitration process
• Evaluates the performance of personnel and takes disciplinary action as required
• Encourages staff development through training and professional development
• Directs, coaches, and supports staff in setting priorities to achieve short/ long term objectives
• Interprets and applies the corporate attendance support program
• Interacts sensitively and respectfully with diverse individuals and groups
• Completes daily labour forms, employee time sheets, and ensures information is complete and accurate
• Conducts regular meetings with staff
• Motivates, and coaches staff to improve productivity and quality services
• Facilitate on-going training; develop and maintain training materials for direct reports

Service Delivery

• Manages and controls the prioritization and assignment of maintenance work to ensure that service levels and commitments are met
• Assembles and distributes scheduled work to Supervisors, assisting in setting priorities when conflicts arise and maintains excellent cooperation and communications between shifts
• Reports to the Superintendent on completion of scheduled work by shift and shop and provides recommendations for improvement
• Collects and analyses information and presents findings on complex issues, carrying out or coordinating research as required and preparing reports.
• Produces and updates scheduling policies and procedures
• Ensures that required time for staff training is accommodated within the work schedule
• Generates reports on historical and statistical performance data, including backlog reports and work completion reports.
• Collects and maintains work document files and data for the Superintendent to track and evaluate responsiveness and efficiency of Fleet Maintenance Teams
• Prepares management reports on operations performance used for annual budget and business plans
• Monitors and reports on completion of warranty work.
• Ensures the system is correctly setup to track and monitor warranty work
• Works with the Fleet Services Supervisors to develop planned maintenance activities.
• Sets up planned maintenance activities in the SAP PM/FM system, ensures integrity of logic to schedules is maintained and appropriate management decision support reports are designed and developed.
• Implements processes for co-ordinate scheduling of work with other affected Business Units: Transit Operation; Stores; TPW-Facilities
• Prepares work orders for management, tradesmen and co-workers

Responsibility/Accountability

• Acts as the subject matter expert in the daily processing of work and administration of maintenance management system
• Implements and achieves the short- and long-term goals as outlined in departmental business plan
• Facilitates the development, implementation and re-engineering of processes and procedures
• Responsible for business change management associated with implementation of new technology or legislation which impacts service delivery

May perform other related duties as assigned.

QUALIFICATIONS: Education and Experience:

• Diploma or Certificate in Business Administration
• Minimum of (3) years’ experience in a Fleet/Heavy Equipment shop, involving the facilitation of preventative maintenance/repair programs
• Minimum (3) years Supervisory experience.
• Minimum (3) years’ experience in database management and reporting, ideally in a computerized maintenance management system, along with (3) years’ experience in front-line fleet service operation in a computerized office environment.
• Certified Licensed Bus and Transport Mechanic (310T) or automotive mechanic (310S), not required but would be considered an asset
• General knowledge and some formal training in inventory preferred

Technical / Job Specific Knowledge and Abilities**:**

• Proficiency in MS Office; SAP PM, SAP FM and SAP financial modules or equivalent system
• Knowledge and understanding of Human Resource issues and employee management
• Ability to make decisions relative to urgency, importance and public scrutiny
• Ability to work as a team leader or team member in a diverse environment
• Demonstrated organizational, supervisory, and administrative abilities
• Demonstrated interpersonal skills
• Strong oral and verbal skills
• Ability to prioritize and co-ordinate a multitude of tasks
• Must have a full understanding of Preventative Maintenance processes

**Security Clearance Requirements:**Applicants may be required to complete an employment security screening check.

**Please note:**Testing may be conducted as a component of the selection process to assess technical and job-specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer's discretion.

**COMPETENCIES:**Valuing Diversity, Decision Making, Analytical Thinking, Organizational Awareness, Communications, Conflict Management, Customer Service, Organizing & Planning, Teamwork & Cooperation

**WORK STATUS:**Temporary, Full time

**HOURS OF WORK:**Monday - Friday, 8:00am - 4:00pm, 35 hours per week.

**SALARY:**NU05 of the Non-Union Salary Scale ($66,170-$85,630). Salary will be determined based on relevant experience and qualifications related to the specified pay band and job. Placement above the midpoint of the pay band is typically reserved for candidates who significantly exceed the minimum qualifications, such as those with exceptional experience, specialized skills, or demonstrated achievements relevant to the role. This ensures fair and consistent compensation practices across the organization.

**WORK LOCATION:**Ragged Lake Transit Centre (RLTC), 110 Grassy Lake Drive, Halifax, NS

CLOSING DATE: Applications will be received up to11:59 pm on Sunday, March 29, 2026.

**Please note:**We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

Shortlisted candidates will be required to provide proof of their qualifications, including, but not limited to, educational credentials, professional licenses, and relevant certifications.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link; Accommodations | Hiring | Employment | Halifax

(position # 78612144)