About the role
Preferred Qualifications and Skills
- Exceptional organizational skills and the ability to prioritize and manage a high volume of tasks and requests daily.
- Proven time management and the ability to perform effectively under pressure and meet tight deadlines.
- High attention to detail combined with strong problem-solving capabilities.
- Effective communication and negotiation skills.
- Demonstrated commitment to ethical procurement practices.
- Proficiency with the Microsoft Office Suite (Word, Excel, etc.); experience with ERP systems is a strong asset.
Working Conditions
- Office-based role.
- Standard 40-hour work weeks apply; however, flexibility is expected during project periods or critical deadlines to meet operational needs.
- Fast-paced, deadline-driven environment requiring adaptability, attention to detail and effective multi-tasking.
Core Responsibilities
Procurement Administration & Data Management
- Provide direct administrative support to Buyers, including purchase order (PO) updates, data entry, part card closures, and initiating accounting corrections.
- Process and match procurement documentation (receipts, packing slips, and invoices) against open purchase orders for accurate entry into the ERP system.
- Complete data entry tasks for a diverse range of operational purchases, including shop consumables, maintenance materials, freight, third party services (inspections, testing), and tools.
- Process and reconcile the monthly Purchasing VISA statement.
- Create and maintain accurate vendor/supplier records within the ERP system.
- Monitor supplier payment terms during invoice processing and advice Procurement Management and Accounts Payable of any discrepancies.
ERP System and Cross-Functional Support
- Complete relevant ERP system training and effectively navigate the system to execute daily administrative and data entry tasks.
- Provide ongoing data entry support for the Purchasing department staff as required.
- Develop and maintain professional business relationships with key internal teams, especially Accounts Payable, to ensure seamless transaction processing.
- Actively participate in cross-training activities with other Purchasing Administration staff to ensure department coverage.
- Utilize internal resources, such as SharePoint, effectively as an employment and administrative tool.
Departmental Operations
- Manage general office supply inventory and procurement for the department.
- Execute various routine administrative tasks essential to the smooth functionality of the Purchasing department.
About Propak Systems Ltd.
Propak provides comprehensive solutions to help our clients meet their project execution strategy by designing and building energy processing facilities and equipment. Experts in gas processing and heavy oil processing. Large-scale fabrication integrated with a full-service international engineering company. Complete energy facilities and individual process units. A design and build firm together with an energy services company that engineers, constructs, commissions and services energy processing equipment and plants. We have many locations, in Alberta, including Airdrie, Grande Prairie, Lloydminster, Medicine Hat, Rocky Mountain House, and also in Fort St. John, BC, Swift Current, SK, and Casper, Wyoming.
At Propak, personal job satisfaction is driven by factors critical to engaging quality people. These factors help our employees choose how to balance his or her career path while maintaining a quality family life. The strength of our company is in the strength of our people; that is why we are looking for talented and motivated individuals that are encouraged to stretch their abilities to provide the optimal in products and services to our customers both domestically and internationally.
About the role
Preferred Qualifications and Skills
- Exceptional organizational skills and the ability to prioritize and manage a high volume of tasks and requests daily.
- Proven time management and the ability to perform effectively under pressure and meet tight deadlines.
- High attention to detail combined with strong problem-solving capabilities.
- Effective communication and negotiation skills.
- Demonstrated commitment to ethical procurement practices.
- Proficiency with the Microsoft Office Suite (Word, Excel, etc.); experience with ERP systems is a strong asset.
Working Conditions
- Office-based role.
- Standard 40-hour work weeks apply; however, flexibility is expected during project periods or critical deadlines to meet operational needs.
- Fast-paced, deadline-driven environment requiring adaptability, attention to detail and effective multi-tasking.
Core Responsibilities
Procurement Administration & Data Management
- Provide direct administrative support to Buyers, including purchase order (PO) updates, data entry, part card closures, and initiating accounting corrections.
- Process and match procurement documentation (receipts, packing slips, and invoices) against open purchase orders for accurate entry into the ERP system.
- Complete data entry tasks for a diverse range of operational purchases, including shop consumables, maintenance materials, freight, third party services (inspections, testing), and tools.
- Process and reconcile the monthly Purchasing VISA statement.
- Create and maintain accurate vendor/supplier records within the ERP system.
- Monitor supplier payment terms during invoice processing and advice Procurement Management and Accounts Payable of any discrepancies.
ERP System and Cross-Functional Support
- Complete relevant ERP system training and effectively navigate the system to execute daily administrative and data entry tasks.
- Provide ongoing data entry support for the Purchasing department staff as required.
- Develop and maintain professional business relationships with key internal teams, especially Accounts Payable, to ensure seamless transaction processing.
- Actively participate in cross-training activities with other Purchasing Administration staff to ensure department coverage.
- Utilize internal resources, such as SharePoint, effectively as an employment and administrative tool.
Departmental Operations
- Manage general office supply inventory and procurement for the department.
- Execute various routine administrative tasks essential to the smooth functionality of the Purchasing department.
About Propak Systems Ltd.
Propak provides comprehensive solutions to help our clients meet their project execution strategy by designing and building energy processing facilities and equipment. Experts in gas processing and heavy oil processing. Large-scale fabrication integrated with a full-service international engineering company. Complete energy facilities and individual process units. A design and build firm together with an energy services company that engineers, constructs, commissions and services energy processing equipment and plants. We have many locations, in Alberta, including Airdrie, Grande Prairie, Lloydminster, Medicine Hat, Rocky Mountain House, and also in Fort St. John, BC, Swift Current, SK, and Casper, Wyoming.
At Propak, personal job satisfaction is driven by factors critical to engaging quality people. These factors help our employees choose how to balance his or her career path while maintaining a quality family life. The strength of our company is in the strength of our people; that is why we are looking for talented and motivated individuals that are encouraged to stretch their abilities to provide the optimal in products and services to our customers both domestically and internationally.