Department of Family Medicine

Rady Faculty of Health Sciences

Position number: 36332

Date posted: March 13, 2026

Advertised until: March 23, 2026

##Job details

Data Quality Coordinator - IT3 (AESES)

Project Full-Time (Grant Funded)

Full-time:

Yes

Permanent:

No

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$33.08 to $47.72 per hour ($60,205.60 to $86,850.40 per annum)

Appointment Dates

April 6, 2026 to April 5, 2027

Trial/Probation period:

840 hours worked

For more information please contact: Stephanie Zubriski - Stephanie.Zubriski@umanitoba.ca

##Qualifications

MINIMUM FORMAL EDUCATION/TRAINING REQUIRED:

• A University degree in a related field is required.

• Master's level degree is preferred.

• An equivalent combination of education and experience may be considered.

EXPERIENCE:

• A minimum of one year of directly related work experience.

• Knowledge of electronic data collection processes and software.

• Experience with observational studies or clinical trials and the associated data collection is an asset.

SKILLS & ABILITIES:

• Ability to read large numbers of documents (accreditation standards, guidelines, etc.) with accuracy and attention to detail in order to meet strict deadlines is required

• Must be analytical, conscientious, accurate and precise is required.

• Demonstrated ability to plan, organize, coordinate, and establish work priorities and deadlines

• Effective oral and written communication skills, with the ability to provide advice and develop and present informational materials is required.

• Ability to act as a resource person for the success of accreditation or research ethics audit processes is required.

• Ability to make sound independent judgments and utilize problem solving abilities is required.

• Ability to establish and maintain effective working relationships with various levels of internal and external contacts is required.

• Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB-REL****ATED QUALIFICATIONS:

• Experience in supporting administrative processes in higher education for a health sciences discipline preferred.
• Facilitation of quality improvement projects in higher education is an asset.

##Key responsibilities

Responsibilities:

All support staff, including this position, within the Department of Family Medicine are expected to:

• Act as a point of first contact for learners and the public; be able to handle questions independently and know when to refer issues on to a faculty member or to senior administrative staff.
• Develop and maintain strong working relationships with staff of the department and with key stakeholders outside of the department.
• Be skilled at typing, filing, and preparing minutes.
• Be able to update the department website with current information.
• Have an awareness of basic UM financial duties - prepare travel claims, purchase requisitions, etc.
• Participate in accreditation, research ethics board audits, quality improvement projects, and search committees.
• Have the ability to maintain confidentiality.
• Assist in special projects on short notice, as determined by departmental priorities.
• In concert with the Physician faculty, establishing objectives for educational administrative staff and providing regular feedback to ensure that objectives are met.
• In concert with the Physician faculty, evaluating the performance of educational administrative staff on a regular basis.

MaPCReN Data Coordination:

• Support the provincial MaPCReN research team and the pan-Canadian research team with programming to monitor, extract, and report on data quality, for various health research projects, reports and publications.
• Support extraction of anonymous health information data from electronic medical records, including data cleaning, data quality and troubleshooting IT issues in a timely manner, with supervision.
• Support data management strategies, including assessing the integrity of the data, ensuring quality control and completeness, with supervision.
• Support semi-annual submission of data to CPCSSN and other local repositories as directed.
• Implements, tests, and evaluates Extract Transform Load (ETL) processes to ensure data are being stored properly, with supervision.
• Enforces standards regarding project initiation, compliance with policies and procedures, DCPs, coding, documentation, project closure and other standards and practices. This includes maintaining up to date standard operating procedures.
• Participate in regular MaPCReN Data and Recruitment meetings, and support ongoing provider recruitment and audit activities.
• Informs the research process, providing knowledge of the database and data.
• Using primary care EMR data, develop reporting templates for longitudinal surveillance and quality improvement reports for participating primary care providers.
• Maintain data dictionary documentation.
• Write reports summarizing extraction results
• Perform other tasks and responsibilities as required in support of the unit or department within scope of this position.

Other:

• Support data extraction and reporting from the Entrada learning management system and build reports based on data related to learner progress and competencies.
• Support development of automated location reporting for rotations/placements across the various programs in the department of family medicine.
• Develop reports for end of rotation evaluation.
• Develop reports for faculty evaluations.
• May be required to perform related duties not exceeding skills and capabilities as required.

##Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.