OFFICE SERVICES CLERK

If you're looking for a challenge and a chance to grow your career alongside the best and brightest in the industry, you'll find it here. We are currently seeking an Office Services Clerk to join our team. The hours for this position are Monday through Friday from 9:00 a.m. to 5:00 p.m. and provides an opportunity to work with a vibrant and team-oriented group of people. The successful candidate will have a minimum of 1 years’ office experience, be energetic, dependable, flexible, highly motivated and driven to succeed.

WHAT YOU’LL BE DOING

• Receive, sort, and distribute all incoming mail and process all outgoing correspondence
• Provide internal runs to distribute internal and external correspondence
• Process and dispatch daily courier requests and Xpress Post (registered) based on the individual needs
• Follow up on any misdirected and/or delayed courier shipments and relay information back to appropriate team member to ensure requested delivery criteria is met
• Perform general office duties such as typing, photocopying, faxing, and printing reports
• Collect, sort, prepare and scan documents; label and enter documents into the computer system; prepare files and forward documents for recycling and/or shredding
• Work to ensure that equipment is in good working condition and arrange for required servicing to reduce and/or eliminate downtime
• Work to copy (burn) requested image/data as requested to CD and ensure appropriate cost recovery of same
• Monitor office supply inventory levels and submit purchase orders to various vendors
• Provide back-up for Reception, including: greet clients, process incoming calls, route incoming faxes to appropriate individuals, coordinate boardroom bookings, close and secure Reception area each evening
• Provide assistance to Hospitality and Housekeeping Services Clerk, including: ensure that all boardrooms are cleared and prepared for upcoming meetings, ensure coffee stations and lounges are well stocked, ensure servery, breakrooms, kitchens, microwaves, and refrigerators are kept clean and tidy, load/unload dishwashers throughout the day, as needed

WHAT WE ARE LOOKING FOR

• Minimum of 1 year office experience
• Commitment to providing outstanding customer service to clients and internal stakeholders
• Proven ability to thrive in a fast-paced team-oriented environment
• Highly organized with strong attention to detail
• Multi-task oriented, with the ability to balance priorities
• Great level of flexibility to work in different areas on short notice
• Proven ability to work with minimal supervision
• Professional appearance and demeanour
• Ability to perform physical aspects of the position, including: standing, walking, kneeling, pushing, pulling, lifting and carrying up to 50lbs

WHAT YOU BRING

• Ability to work effectively both independently and as a contributing member in a team environment
• Strong communication and interpersonal skills with the ability to listen effectively and respond appropriately
• Solid work ethic with excellent organization, time management skills and a dependable nature
• Ability to take initiative as well as follow instructions
• Ability to work calmly under pressure and doesn’t get frazzled easily
• Roll up your sleeves attitude – no job is too big or too small!

WHAT WE OFFER

Our people are the heart of our firm – we say it often and with good reason. It is only through our people’s skills, ambition, dedication, and hard work that we can deliver the excellent level of client service our reputation is built upon. While our expectations are high – so are our rewards. Our generous competitive compensation package is just one component of our total rewards package. The salary range for this role is $50,000 - $53,000 annually, which represents a fair market value and estimate of possible compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant education, experience and qualifications.

Compensation + Benefits

• Competitive salary with structured annual reviews
• Extended health and dental coverage and an additional Health Care Spending account
• Group RRSP plan with matched mandatory contributions + additional optional matched contributions
• Life and accidental death and dismemberment insurance
• Short- and long-term disability insurance
• Employee and family assistance program
• Maternity/Parental leave top-up payment plan
• Maternity leave gradual return-to-work options
• Paid or banked overtime
• Vacation time, sick time, and personal time allotment

Work Perks

• Firm social events
• Friendly, social, and welcoming culture
• Dress for Your Day dress code
• Continuing education/tuition allowance
• Dog friendly office so you can bring you dog to work!

Work / Life Integration

• Robust health and wellness program annual subsidy
• Sports teams
• Recognition of service milestones
• Personal days to help balance outside commitments

WHO WE ARE + HOW WE WORK

We are a dynamic and diverse group of highly skilled people working together to deliver excellent service to our clients. When you join our firm, you join a culture of excellence, collaboration, camaraderie and respect. We’re a great place to grow your career. Our core values focus on developing a diverse, inclusive and respectful workplace that encourages and supports differences and promotes innovative perspectives. We are committed to maintaining and expanding the diversity of our firm’s lawyers and staff and creating an inclusive environment in which everyone can flourish.

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