Project Coordinator, Site Services
About the role
Backwoods Energy Services is 100% Indigenous-owned and provides construction services to the oil, gas, and utility industries in north-western Alberta. We are the one of the largest Indigenous community owned companies in Alberta and focus on building lasting client relationships with a commitment to safety excellence and quality service. Our business consists of five operating divisions: Civil Works and Clearing, Environmental Services, Pipeline and Integrity Maintenance, Matting Supply and Installation and Security Services. Our mission is to drive economic opportunity by empowering Indigenous people and communities.
Role Overview The Project Coordinator provides hands-on, detail-driven support across estimating, contract review, procurement, cost control, and reporting . This role is critical to ensuring projects are set up correctly, costs are controlled, invoices are accurate, and data supports sound decision-making.
This position is ideal for someone who is strong in Excel , capable in Power BI , and comfortable working with estimates, contracts, POs, approvals, and invoice attestation .
Key Responsibilities Estimating & Pre-Execution
- Support estimating activities including quantity take-offs, cost build-ups, and pricing summaries
- Maintain estimating templates and historical cost data
- Support handover from estimating to operations to ensure scope, assumptions, and risks are understood
Contract & Commercial Support
- Assist with review of contracts, subcontracts, POs, and work orders
- Track commercial terms, payment provisions, changes, and key obligations
- Maintain contract and change logs
Procurement, POs & Invoice Control
- Set up and manage purchase orders aligned with approved budgets and contracts
- Coordinate approval workflows for POs, changes, and commitments
- Support invoice verification and attestation, ensuring alignment with POs, contracts, quantities, and rates
- Resolve invoice discrepancies with operations, finance, and vendors
Cost Control & Reporting
- Track budgets, commitments, actuals, and forecasts
- Analyze and report cost variances
- Support monthly reporting, accruals, and forecasts
Data & Analytics
- Build and maintain Excel-based estimating and cost control tools
- Develop and maintain Power BI dashboards for project and leadership reporting
- Ensure data accuracy, consistency, and version control
Required Qualifications
- 3+ years’ experience in a Project Coordinator, Project Controls, Estimating, or similar role
- Strong experience with estimating, cost control, and project financials
- Experience with PO setup, approvals, and invoice attestation
- Advanced Excel skills (formulas, pivots, structured trackers)
- Experience using Power BI for reporting and dashboards
- Highly detail-oriented with strong organizational skills
Interview Requirement Candidates must demonstrate Excel and Power BI skills during the interview. This includes walking through tools, dashboards, or reports they have built or used in a project environment.
Résumé-only experience will not be considered sufficient.
About Backwoods Energy Services
Backwoods Energy Services is a fast growing energy services company providing its services to the oil, gas, forestry, mining, and utility industries in Western Canada. Our services are focused on pipeline integrity maintenance, small inch pipeline construction, and Right of Way clearing.
Everyone working at Backwoods is committed to building a culture of safety excellence and providing quality service on time and on budget. Our core purpose can be described as follows: "Working hard every day to make a positive impact on the communities in which we work and the lives we touch"
Project Coordinator, Site Services
About the role
Backwoods Energy Services is 100% Indigenous-owned and provides construction services to the oil, gas, and utility industries in north-western Alberta. We are the one of the largest Indigenous community owned companies in Alberta and focus on building lasting client relationships with a commitment to safety excellence and quality service. Our business consists of five operating divisions: Civil Works and Clearing, Environmental Services, Pipeline and Integrity Maintenance, Matting Supply and Installation and Security Services. Our mission is to drive economic opportunity by empowering Indigenous people and communities.
Role Overview The Project Coordinator provides hands-on, detail-driven support across estimating, contract review, procurement, cost control, and reporting . This role is critical to ensuring projects are set up correctly, costs are controlled, invoices are accurate, and data supports sound decision-making.
This position is ideal for someone who is strong in Excel , capable in Power BI , and comfortable working with estimates, contracts, POs, approvals, and invoice attestation .
Key Responsibilities Estimating & Pre-Execution
- Support estimating activities including quantity take-offs, cost build-ups, and pricing summaries
- Maintain estimating templates and historical cost data
- Support handover from estimating to operations to ensure scope, assumptions, and risks are understood
Contract & Commercial Support
- Assist with review of contracts, subcontracts, POs, and work orders
- Track commercial terms, payment provisions, changes, and key obligations
- Maintain contract and change logs
Procurement, POs & Invoice Control
- Set up and manage purchase orders aligned with approved budgets and contracts
- Coordinate approval workflows for POs, changes, and commitments
- Support invoice verification and attestation, ensuring alignment with POs, contracts, quantities, and rates
- Resolve invoice discrepancies with operations, finance, and vendors
Cost Control & Reporting
- Track budgets, commitments, actuals, and forecasts
- Analyze and report cost variances
- Support monthly reporting, accruals, and forecasts
Data & Analytics
- Build and maintain Excel-based estimating and cost control tools
- Develop and maintain Power BI dashboards for project and leadership reporting
- Ensure data accuracy, consistency, and version control
Required Qualifications
- 3+ years’ experience in a Project Coordinator, Project Controls, Estimating, or similar role
- Strong experience with estimating, cost control, and project financials
- Experience with PO setup, approvals, and invoice attestation
- Advanced Excel skills (formulas, pivots, structured trackers)
- Experience using Power BI for reporting and dashboards
- Highly detail-oriented with strong organizational skills
Interview Requirement Candidates must demonstrate Excel and Power BI skills during the interview. This includes walking through tools, dashboards, or reports they have built or used in a project environment.
Résumé-only experience will not be considered sufficient.
About Backwoods Energy Services
Backwoods Energy Services is a fast growing energy services company providing its services to the oil, gas, forestry, mining, and utility industries in Western Canada. Our services are focused on pipeline integrity maintenance, small inch pipeline construction, and Right of Way clearing.
Everyone working at Backwoods is committed to building a culture of safety excellence and providing quality service on time and on budget. Our core purpose can be described as follows: "Working hard every day to make a positive impact on the communities in which we work and the lives we touch"