About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

SickKids has launched 'Project Horizon', a long-term plan for the renewal and expansion of the SickKids campus and the foundation for an integrated and seamless paediatric healthcare system. The goal of Project Horizon is to ensure that SickKids can continue to deliver top quality, specialized paediatric care by investing in the facilities and technology necessary to achieve its important mandate and maintain its status as the top paediatric hospital in the world. Project Horizon provides the opportunity to re-imagine and re-define a new and compelling future for SickKids. Project Horizon is a multi-year phased development project to transform the delivery of paediatric care, meet growth needs and replace aging, outdated infrastructure.

SickKids is seeking an experienced Sr Project Manager to be part of the Project Horizon - Early Works Project Team. The candidate will have a clinical and technical background in leading design completion and delivering construction management projects. This role requires personal skills and knowledge to successfully deliver an integrated series of redevelopment projects.

The Early Works Project Team will manage a complex series of phased construction projects, which involves the redevelopment of various spaces and relocation of programs is part of a highly coordinated execution plan. The Early Works projects will consist of renovations in the existing main campus block buildings, select floors in the new Patient Support Centre (PSC), the Peter Gilgan Centre for Research and Learning (PGCRL), off site leased space (525 University); as well as miscellaneous infrastructure upgrades and select demolition on campus.

Here's What You'll Do

The role will particularly require an incumbent with proven communication skills, leadership, negotiation skills, ambition, drive, team management and time management traits that would be effective skills within your role to execute your projects and predict outcomes ahead of completion. SickKids is looking for an enthusiastic and passionate individual that is committed to their goals within their role and will lead with a can-do attitude. Your role will require you to be an efficient individual with the capabilities of solving problems, either with the team or individually; with ongoing reporting to the Project Director as required. An effective Sr Project Manager within this role will require you to plan effectively; continue to lead design planning, through construction to completion, ensuring that the work is coordinated and organized.

The Sr Project Manager is accountable for all aspects of a project life cycle from project initiation, planning, design, tender, construction, turnover, fit out, orientation, through to closure, ensuring that all deliverables are achieved. The Sr Project Manager is responsible for ensuring that the project objectives meets the intent of the user group needs, is executed in a safe efficient matter, compliant to all practices and regulations, and the project is delivered on schedule and on budget.

The Sr Project Manager will have a good understanding of healthcare planning, building sciences, design planning, infrastructure systems and construction along with the effects that each system and program has on the architectural, structural, mechanical, and electrical elements within the building. An understanding in clinical operations will be a great advantage. The Sr Project Manager uses this advanced level of understanding to translate the user's requirements into design and technical directives for the design disciplines, vendors, and construction trades. The Sr Project Manager shall have a good level understanding of the MOH Capital Planning process, construction contract law, standard design agreements within planning stages, project management processes and procedures for facilities related work. The Sr Project Manager should also have a clear understanding of Infection Control practices, site safety and CSA 317.13. The Sr Project Manager will have an understanding of implementing a construction project under a Construction Management delivery model.

The Sr Project Manager will be a direct report to the Project Director, Project Horizon Early Works, and will work closely with other Sr. Project Manager(s), Project Manager(s), Project Coordinator(s) and the Project Controls Office (PCO) to support and oversee the coordination between the various disciplines of the project to ensure that the end product meets the user's functional requirements, the project schedule and project budget. The Sr Project Manager will also support the needs of the Project Horizon Chief(s) when required.

The Sr Project Manager will be the direct contact between the Project Horizon Early Works Team and the overall Project Horizon Early Works project consultants, Authorities Having Jurisdiction and impacted third parties through all planning stages, based on the Ministry of Health (MoH) and Ontario Health (OH) capital planning process below:

• Preconstruction
• Preliminary Design Development
• Working Drawings
• Implementation
• Construction
• Commissioning
• Occupancy
• Relocation
• Project Close Out
• Post Occupancy

The Sr Project Manager will utilize project management best practices tools to ensure that SickKids' Early Works projects meet budget (fiscal management), design (scope management), schedule (schedule management), safety, sustainability initiatives and quality.

Project Leadership and Project Management

• Ability to meet with Users to evaluate their needs, investigate options and make high level recommendations on project approaches to resolve their needs or challenges.
• Translates the user requirements into a high-level functional plan, with or without the use of specialty consultants depending upon size of project (e.g., a department may require additional space for a specialty application or installation of an unusual piece of equipment. The Sr Project Manager evaluates the requirements for various disciplines and arranges for design documents and/or reviews the mechanical details such as the heating systems, cooling systems, medical gas, sprinklers, fire safety, plumbing systems, and electrical details such as emergency power, normal power, security, fire alarm etc. or a department requires additional space to expand to meet growing staffing needs and the Sr Project Manager is to evaluate the requested growth needs, review options of consolidation or expansion including potential impacts on adjacent departments). To be successful, the Sr Project Manager needs to become familiar with the requirements and operations of the various administrative, support services, research and medical/nursing departments as they relate to the specific project.
• Collaborates with the Subject Matter Expert(s) (SME) to review technical RFPs (e.g., purchase of goods such as furniture, equipment, third party professional services'), evaluates RFPs and ensures compliance with the SickKids Policies and Procedures regarding Procurement of Goods and Services and Broader Public Sector Procurement Directive.
• Negotiates contract terms with such SME(s). Also, negotiates tradeoffs between the disciplines in order to reduce capital cost or operating maintenance costs.
• Have a full understanding and experience with the MOH Capital Planning Process and documentation. Directs the consulting team or in-house redevelopment staff which includes directing and verifying work performed by the architects, engineers, and other specialty consultants. This direction and verification of work is then extended into tendering and construction stages with the aim of maintaining a high level of performance from the design team, suppliers and contractors. The Sr Project Manager also liaises with various hospital departments, Ministry of Health, City Buildings Department, other authorities having jurisdiction, vendors etc. to ensure compliance with codes, regulations, project timelines, deliverables and budget are met.
• Understands contract law as it applies to the methods of tendering and project procurement and the construction industry.
• Reviews, signs, and process stamped project documents as required, or submits for formal review as appropriate. The Sr Project Manager represents the Hospital with respect to contractual and technical issues related to the project (e.g., insurance, bonding and code requirements, etc.)
• Maintains traceability between finished products and the personnel/organization that designed/specified/constructed them. Accountable to ensure that consultants, contractors, user and supplier deliverable items are adequately identified.
• The Sr Project Manager is accountable to ensure that all contractors have appropriate documentation and approval to undertake the work.
• Accountable to conduct site inspections and resolve disputes. The Sr Project Manager is accountable for identifying and addressing non-conformances when necessary, evaluating the cause of project related non-conformances and coordinate remedial action. Verifies completion of the remedial activities and reports the results to Project Director or designate.
• Reviews records and evaluates the results of inspections and tests conducted by sub-contractors or independent inspection and testing agencies and witnesses selected tests and inspections as necessary.
• Ensures SickKids supplied material is identified in the contract and insurance coverage for SickKids supplied material and responsibility for deductible payments has been defined.
• Processes change requests, change orders, payment certificates and other contract or project related administrative documents. Assists Facilities Operations to administer warranty claims within the specified warranty period. Participate in year-end warranty review with consultants.
• Applies effective facilitation, communication and negotiation skills, works with project sponsors, executive leads and other key stakeholders to prioritize and scope project objectives, tasks and timelines with the goal of optimizing achievement of project deliverables on schedule and within budget for projects that involve multiple programs/portfolios and/or have cross organizational impact.
• Responsible for project financial tracking using Facilities tracking software. Development of project budgets including subcategories in accordance with MOH Capital Planning Final Estimate of Cost categories and subcategories. Reporting on commitments and expenditures as well as forecasting in year cost and cost to completion. Manages scope and other changes on the project with regards to budgets and contingencies. Manages user expectations. Advises parties on budget limitations and approvals to adjustments to budgets. Adjusting project budgets in accordance with departmental authorities and development of business cases and documentation for approvals as required.
• Facilitates meetings with senior leaders and key stakeholders throughout the project lifecycle, to ensure positive tracking against project milestones and financial metrics, ensuring the project will be completed on time and within budget.
• Ensures the delivery of project status reports to the project sponsors, executive leads, key stakeholders and/or to the senior leadership team. When necessary (e.g. project timelines and budget may not be met), brings forward options and recommendations for corrective action in order to meet objectives, keeping in mind political and/organizational sensitivities.
• Other duties may be required outside your role that support the objectives, tasks and deliverables of Project Horizon and / or the Facilities Project Management Office (FPMO).

Here's What You'll Need

• A bachelor's degree in either Architecture, Engineering, Design, Interior Design discipline and corresponding professional status or an equivalent. Architecture, Engineering, Design, Interior Design or Project Manager diploma or an equivalent combination of academic and practical experience.
• PMP Certification or Foundation of Project Management Certification is an asset.
• A minimum of 5-10 years as a Sr Project Manager in a healthcare setting with extensive experience supporting increasingly complex planning, design, construction renovation, and space related projects.
• Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives.
• A background in healthcare and/or clinical operations will be a great advantage.

Employment Type: Full Time, Permanent (35 hours/week)

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.