Job Description

Section: Financial and Support Services
Division: Financial Services
Department: Office of the Chief Administrative Officer
Initial Reporting Location: Lionel E. Lalonde Centre

Job Status: Limited Position
Estimated Probable Duration: Up to Seven (7) Months (may be extended)

Union Affiliation: CUPE 4705 Inside Unit
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: Group 8 - $28.85 to $33.49 per hour

The start date will follow the selection process.

The eligibility to work remotely is to be determined.

Main Function: Reporting to the Co-ordinator of Finance, this position is responsible to perform timekeeping and finance functions for the Fire Services Division and Paramedic Services Division.

Duties:

1. Input information required for preparation of payroll for employees of Fire Services and Paramedic Services.
2. Maintain contact with the Human Resources Division regarding temporary changes in employee status, benefits and other related matters.
3. Keep records of employees’ holidays, vacation and attendance and maintain and update records.
4. Record occupational injuries and illnesses for employees and maintain associated records.
5. Schedule Paramedic and Equipment Vehicle Technician staff in accordance with pre-established operational requirements.
6. Process and schedule requests for time off, shift exchanges and vacation in accordance with established practice.
7. Communicate schedule information to employees, payroll and Human Resources staff, including posting of the schedule.
8. Provide employees with standard forms and submit completed forms to the Human Resources.
9. Maintain overtime worked/offered records and call out lists, distributing same to management and all bulletin boards for call out requirements.
10. Distribute employee pay stubs.
11. Ensure purchases are carried out in accordance with City of Greater Sudbury (CGS) Purchasing By-Law.
12. Process invoices for approval, including PeopleSoft requisitions and purchase orders, and forward to the Financial Services Division for payment.
13. Monitor, compile and report on capital expenditure variances.
14. Monitor budgets for special projects.
15. Maintain filing systems.
16. Complete recruitment or personnel forms for employees of Fire Services and Paramedic Services and submit same to the Human Resources.
17. Assist other staff with their duties during periods of overload, vacation or absence.
18. Provide support to the Emergency Operations Centre (EOC) on a 24/7 basis as required, in the event of a declared emergency or disaster.
19. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial legislation listed therein.
20. Perform other related duties as may be required.

Qualifications

• Successful completion of Secondary School (Grade XII) Education and at least one post-secondary education including courses in Payroll, Accounting and/or Human Resource Management.
• Over one (1) year up to and including two and one half (2½) years of related and responsible experience.
• Knowledge of emergency services terminology and processes considered an asset.
• Knowledge of PeopleSoft functionality relating to Payroll, Human Resource Management, Accounts Payable and Purchase Order modules.
• Knowledge of Kronos functionality as it relates to scheduling and payroll an asset.
• Demonstrate keyboarding (a minimum 40 words per minute).
• Demonstrate ability related to microcomputer software and administrative systems in a Windows environment (i.e. payroll, word processing, file maintenance, spreadsheet applications, and information input and retrieval).
• Demonstrate interpersonal skills in dealing with the public, staff and outside agencies in a courteous and effective manner.
• Excellent use of English; verbally and in writing.
• French verbal and written skills an asset.

Competencies: (click to view)
Competency Library - Level 2 Proficiency (Individual Contributor)

This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.

Development opportunity range of pay: $28.04 to $32.82 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Tuesday, February 17, 2026. For those providing a French language resume, please also include an English version.

• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
  • .doc
  • .docx
  • .txt
  • .pdf
  • .rtf
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us:
For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca