At Karis Disability Services what you do matters. Since 1965, our team has come alongside people with developmental disabilities, and their families, to celebrate each person’s unique gifts as we promote communities where everybody belongs. Driven by our values which are firmly rooted in the Christian faith, together we serve more than 2,000 people each year across Ontario and Saskatchewan, supporting them wholistically - body, mind, soul and spirit. Believing each person is made in the image of God, we welcome everybody to find the personalized supports they need to thrive. Beyond Canada, our global work impacts over 300,000 people across 60 communities in six countries. Learn more about Karis Disability Services at www.karis.org.

Are you passionate about supporting people and processes behind the scenes? Do you thrive in a detail-oriented environment where accuracy and organization are key? Karis Disability Services is looking for a dedicated Human Resources Administrator to join our team. In this vital role, you’ll help ensure our employees are supported from day one; managing essential documentation, maintaining accurate records, and contributing to a smooth and compliant HR operation. If you're ready to make a meaningful impact in a values-driven organization that supports individuals with developmental disabilities, we’d love to hear from you.

Part-Time, Temporary (18 months)

HR Administrator

32 hours/week

Waterloo, Ontario

We are seeking a detail-oriented and dedicated Human Resources Administrator to join our team. This role is responsible for accurately processing employee information in the Human Resources Information System (HRIS), supporting managers with documentation, and ensuring compliance with employment legislation and organizational policies.

Key Responsibilities:

Department and Organizational Support

• Process and verify new hire packages and ensure all documentation is complete and compliant.

• Enter and update employee data in the HRIS, including classifications, pay rates, and benefit thresholds.

• Manage changes related to employee contracts, locations, and hours.

• Respond to manager inquiries regarding contracts and entitlements.

• Generate and distribute monthly HR reports to ensure compliance with the Developmental Services Act.

• Coordinate benefit entitlements and communicate changes.

• Maintain accurate records of Leaves of Absence and liaise with the Benefits and Disability team.

Record Management

• Maintain and archive electronic and physical HR records.

• Track and report on documentation such as late or incomplete internal change forms.

• Manage employee file systems and update employment status changes.

Continuous Improvement

• Ensure data accuracy and integrity in the HRIS.

• Collaborate with HR and payroll teams to improve systems and processes.

• Actively participate in departmental initiatives and team activities.

Requirements:

• College Diploma in a related field, preferably Human Resources

• Minimum 1 year of administrative experience

• Strong problem-solving and communication skills

• Proficiency in computer systems and HRIS

• Ability to manage confidential information with accuracy

• Organizational and multitasking abilities

Why Should You Apply?

• Live out our shared values, help others, and find purpose in your work every day.

• Receive competitive wages.

• Find support through an Employee and Family Assistance Plan

• Grow your leadership with mentorship, training, career development, and tuition reimbursement.

• Collaboration and Teamwork—Working together on a team, we tackle challenges, share insights, and support one another in fostering a thriving workplace culture.

Application Deadline: 4:00 pm on May 1****st 2026

Apply with a cover letter and résumé by 4:00 pm on May 1****st 2026to the attention of the Payroll & HR Systems Manager via the Apply Now feature.

Start Date: June 1, 2026

Hourly Range: $25.18 - $27.91

Karis Disability Services seeks to hire a workforce that represents the diversity of the communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.