Administration Coordinator, Coal Fleet Modernization
About the role
Job description:
JOB SUMMARY:
The Administration Coordinator is accountable to provide administrative support to a managerial function or department. As a member of SaskPower’s management team, this position is responsible to oversee and implement administrative procedures and support the day-to-day operations of the department including the implementation of administrative procedures, establishing work priorities and coordinating with other areas of the organization to ensure departmental goals and objectives are met.
KEY ACCOUNTABILITIES:
• Perform clerical and administrative activities including managing and responding to administrative inquiries on behalf of the department
• Establish administrative policies, procedures and work priorities while delegating work to office support staff; ensuring procedures are followed and deadlines are met
• Manage incoming and outgoing memoranda, submissions, documents and reports for a department, all levels of management, and/or executive members
• Compile data and prepare, edit, and proofread correspondence, invoices, presentations, reports and related materials
• Organize information and materials for meetings and conferences, including taking meeting minutes
• Recommend, review, evaluate and approve confidential documents, briefs and reports containing sensitive information related to the managerial functions of the department
• Organize management schedules and meetings, while making appropriate reservations and travel arrangements as required
• Set up and maintain files and records which may contain confidential and sensitive information
• Assist in the preparation of departmental operating budgets and maintain inventory and budgetary controls
• Order office supplies and maintain departmental records and inventory
• May supervise staff as required
• Other related duties as assigned
KNOWLEDGE/SKILLS/ABILITIES:
• Related professional designation(s) and/or certification(s) AND/OR;
• Three (3) years of related administration or clerical experience, or equivalent
• Excellent oral and written communication skills
• Excellent interpersonal and organizational skills
• Ability to meet deadlines and deals with quick turnaround.
• Ability to manage multiple tasks effectively
• Ability to maintain confidentiality and professionalism
• Ability to foster a culture focused on safety, innovation and teamwork
• Demonstrated skill in SaskPower’s competencies
• Must have a continuing record of professional development
A suitable combination of relevant education and experience may also be considered
About SaskPower
Since 1929, we've delivered power throughout Saskatchewan. Today, we strive to serve an increasingly diverse and sophisticated customer base of over 550,000 customers. Our team of dedicated employees is made up of over 3,100 permanent full-time employees.
We manage over $13 billion in generation, transmission and distribution assets.
Our power comes from: • 3 coal-fired power stations – 1,389 MW • 7 hydroelectric stations – 864 MW • 8 wind facilities – 617 MW • 3 solar facilities – 83 MW • 10 natural gas stations – 2,160 MW • import power purchase agreements – 290 MW • small independent power producers – 34 MW
Our total available generation capacity is 5,437 MW.
Our network serves a large geographic area and widely dispersed population. We maintain more than 160,000 kilometres of power lines, 59 high voltage switching stations and 200 distribution substations. We also have interconnections at the Manitoba, Alberta and North Dakota borders.
*Information as of July2023
Administration Coordinator, Coal Fleet Modernization
About the role
Job description:
JOB SUMMARY:
The Administration Coordinator is accountable to provide administrative support to a managerial function or department. As a member of SaskPower’s management team, this position is responsible to oversee and implement administrative procedures and support the day-to-day operations of the department including the implementation of administrative procedures, establishing work priorities and coordinating with other areas of the organization to ensure departmental goals and objectives are met.
KEY ACCOUNTABILITIES:
• Perform clerical and administrative activities including managing and responding to administrative inquiries on behalf of the department
• Establish administrative policies, procedures and work priorities while delegating work to office support staff; ensuring procedures are followed and deadlines are met
• Manage incoming and outgoing memoranda, submissions, documents and reports for a department, all levels of management, and/or executive members
• Compile data and prepare, edit, and proofread correspondence, invoices, presentations, reports and related materials
• Organize information and materials for meetings and conferences, including taking meeting minutes
• Recommend, review, evaluate and approve confidential documents, briefs and reports containing sensitive information related to the managerial functions of the department
• Organize management schedules and meetings, while making appropriate reservations and travel arrangements as required
• Set up and maintain files and records which may contain confidential and sensitive information
• Assist in the preparation of departmental operating budgets and maintain inventory and budgetary controls
• Order office supplies and maintain departmental records and inventory
• May supervise staff as required
• Other related duties as assigned
KNOWLEDGE/SKILLS/ABILITIES:
• Related professional designation(s) and/or certification(s) AND/OR;
• Three (3) years of related administration or clerical experience, or equivalent
• Excellent oral and written communication skills
• Excellent interpersonal and organizational skills
• Ability to meet deadlines and deals with quick turnaround.
• Ability to manage multiple tasks effectively
• Ability to maintain confidentiality and professionalism
• Ability to foster a culture focused on safety, innovation and teamwork
• Demonstrated skill in SaskPower’s competencies
• Must have a continuing record of professional development
A suitable combination of relevant education and experience may also be considered
About SaskPower
Since 1929, we've delivered power throughout Saskatchewan. Today, we strive to serve an increasingly diverse and sophisticated customer base of over 550,000 customers. Our team of dedicated employees is made up of over 3,100 permanent full-time employees.
We manage over $13 billion in generation, transmission and distribution assets.
Our power comes from: • 3 coal-fired power stations – 1,389 MW • 7 hydroelectric stations – 864 MW • 8 wind facilities – 617 MW • 3 solar facilities – 83 MW • 10 natural gas stations – 2,160 MW • import power purchase agreements – 290 MW • small independent power producers – 34 MW
Our total available generation capacity is 5,437 MW.
Our network serves a large geographic area and widely dispersed population. We maintain more than 160,000 kilometres of power lines, 59 high voltage switching stations and 200 distribution substations. We also have interconnections at the Manitoba, Alberta and North Dakota borders.
*Information as of July2023